Onboarding Coordinator

3 weeks ago

Edmonton, Canada Stuart Olson Full time

**Our Offer to You**
- Anticipated Start Date: June 19th, 2023
- Length of contract: 15 months
- Schedule: Monday to Friday, 8 hours per day. During times of turnaround we shift to 9 days on, 5 days off. We operate in a hybrid environment with time worked in both office and from home
- Compensation: Matching RRSP's, Benefits to start immediately

**Onboarding Coordinator's Impact**:
**Responsibilities**
- Engage with the Talent Acquisition team to support the onboarding process for union, non-union, contractor and hourly hiring.
- Assist new hires to ensure a positive onboarding experience.
- Assist applicants in using the onboarding systems for training, new hire paperwork and online orientations.
- Contact new hires to gather required onboarding information.
- Conduct verification of required certification(s).
- Communicate new hire details to Payroll, HSE, Project Manager and/or Site Supervisor.
- Collect paperwork and signatures from new hires (void check, benefits, RRSP, drivers abstract, policies) and update system where required.
- Verify and validate safety tickets in Optic.
- Inform new hires of required onboarding tasks needed before reporting to site/work and direct them accordingly.
- Support new hire with flight/transportation, hotel/lodging information/corporate travel policy, addresses, maps/directions for initial project assignments and transfers.
- Book required site orientations.
- Request Drivers abstract(s) from registry and seek necessary approvals based on results.
- Provide an exceptional employee experience by fielding employee and manager questions in a timely manner and within defined guidelines.
- Identify and resolve issues with HRIS data and integration projects to better support continuous improvement and a positive employee experience.
- Contact new hire to communicate D&A results and provide next steps as per process.
- Forward or upload safety tickets, D&A results to Optic and/or to Safety for validation and tracking.
- Manage and monitor safety tickets for all hires and book safety training for current employees at the request of site managers.

**Qualifications**
- 1-3 years’ experience in an administrative capacity preferably in a construction, industrial maintenance or similar organization
- Experience working in a high pace, high volume onboarding environment for skilled trades and labour positions an asset
- Previous experience working in a Learning Management Systems, ERP and/or HSE software platforms an asset
- Ability to operate within an environment where change happens frequently
- Ability to forge, grow and maintain positive relationships with multiple groups
- Strong written and oral communication skills, thoughtful, proactive, creative and pragmatic
- Able to manage multiple priorities simultaneously and meet the time demands of unpredictable activities; capable of handling pressure and challenges in a dynamic business environment
- Ability to work within tight deadlines and prioritization of work to achieve them
- Strong analytical, critical thinking, problem-solving skills, and a high degree of accuracy and attention to detail
- Strong customer service orientation
- Ability to travel to site on ad hoc basis

**Who We Are**

Stuart Olson has been positively impacting the businesses we serve, the communities in which we operate, and the lives we touch since 1911. Our rich history demonstrates our reach and diversity as an integrated, full service organization serving the commercial and industrial markets.

Specializing in Turnaround and Maintenance services in the Industrial sector, Stuart Olson has proudly served the Canadian construction industry for over 100 years. We deliver confidence through a client-centered approach that ensures the highest quality of service, reducing risk, and delivering results.

Unsolicited resumes and phone inquiries from 3rd party agencies will not be accepted.

**Job Types**: Full-time, Fixed term contract
Contract length: 16 months

**Benefits**:

- Dental care
- Extended health care
- Paid time off
- RRSP match
- Vision care
- Work from home

Schedule:

- 8 hour shift

Work Location: In person

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