Accounting Administrator

3 weeks ago

Regina, Canada Regina Open Door Society Full time

Work Hours

Monday to Friday (8:00 to 4:30)

Closing Date

May 20, 2024

**Mission** **Statement**:
The Regina Open Door Society (RODS) is a non-profit organization that provides settlement and integration services to refugees and immigrants in Regina. RODS is committed to meeting the needs of newcomers by offering programs and services that enable them to achieve their goals and participate fully in the larger community.

We are located in the City of Regina on Treaty 4 land, which is recognized as the traditional territory of the

nêhiyawak/Cree, Nahkawē/Saulteaux, Anihšināpēk, Dakota, Lakota, Nakoda, and the homeland of the Métis Nation.

**Position **Summary**:
The Accounting Administrator is responsible for providing administrative and bookkeeping services in order to ensure effective and efficient operation of the Central Administration & Finance Department. This position works closely with the Accounting & Payroll Administrator, Inter-office Administrative Coordinator and other front desk support.

**Qualifications/Requirements**:

- Post-secondary Degree in finance or related discipline
- Proficient in Microsoft Office Applications (Word, Excel, Outlook);
- Proficient in Sage (formerly Simply Accounting);
- Knowledge of customer services principles and practices;
- Clean Criminal Record

Competencies
- Ability to process a large volume of work while taking into consideration frequent interruptions, and conflicting and changing priorities to meet tight deadlines.
- Ability to check and verify documentation for completeness and accuracy in accordance with applicable policies and procedures.
- Proven proficiency in Microsoft Office and Sage (formerly Simply Accounting).
- Ability to clearly and concisely compose correspondence, reports and other
- Ability to verbally provide clear, concise and accurate explanations of policies, procedures, and other
- Ability to calmly listen, assess and clarify problems and respond with options to clients, co-workers and/or vendors who may be angry, confused, or upset.
- Ability to work independently and work co-operatively with others in a team environment to establish, build and maintain positive work relationships and to ensure deadlines, goals and objectives are met.
- Ability to maintain and archive hard copy or electronic records management systems in order to quickly locate and retrieve information when needed.

**Duties and **Responsibilities**:
The efficient day-to-day operation of RODS' culturally diverse organization is maintained through a collaborative approach with the Executive Director, managers and staff through consensus based decision making. The Accounting Administrator's responsibilities will include:
Bookkeeping services:

- Perform bookkeeping duties such as filing, recording and posting day-to-day transactions accurately and efficiently;
- Maintain and updating accounting records such as invoices, receipts for external auditing purposes;
- Record and post monthly Administrative overheads and capital asset depreciation journal;
- Updating General Ledgers for program managers;
- Ensure source documents such as invoices and receipts are coded to the appropriate program and account;
- Reconcile bank, advance, and credit card accounts in Sage; Manage Petty cash & issue receipts;
- Reconcile all vendor statements;
- Forward all invoices to the appropriate programs/individuals;
- Payroll benefits adjustment;
- Answer questions from colleagues and vendors about invoices and accounts payable quickly and accurately;
- Process interpreter and basic household needs receipts or invoices whenever requested by Inter-office Administrative Coordinator;
Payroll services:

- Back-up for Payroll administrator

Receptionist and administrative services:

- Work closely with Inter-office Administrative Coordinator to ensure asset inventory is accurate and up
- to-date.

Other duties:

- Back up of Sage Accounting Program on a daily
- Any other duties as requested by Finance manager.

**Working **Conditions**:
Work is performed primarily in a standard office environment with extensive employees and public contact and frequent interruptions. Primary functions require sufficient physical ability and mobility to work in an office setting.

Hours of work: Monday to Friday from 8:00 AM to 4:30 PM with a one hour unpaid lunch break and every second Friday or Monday off.

**Salary **Level/Classification**:
Professional Category 1 (PC1), $30.12 per hour, $52,854.94 annually.

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