Manager, Finance and Administration
3 weeks ago
Staff - Non Union
Job Category
M&P - AAPS
Job Profile
AAPS Salaried - Administration, Level B
Job Title
Manager, Finance and Administration
Department
Academic Administrator | Chan Centre for the Performing Arts
Compensation Range
$6,551.00 - $9,418.83 CAD Monthly
The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.
Posting End Date
February 26, 2024
Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.
Job End Date
Feb 28, 2025
This is a full-time, one year term, leave replacement position.
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.
Job Summary
- This is a 100% FTE, one year term, leave replacement position._
The Administrator participates in and supports the development, implementation, and management of financial and administrative planning, direction, and operations for the Chan Centre.
This role is responsible for managing all aspects of financial operations including developing budgets, reporting, and overseeing all financial transactions for Chan Centre operations, programming, and events. The Administrator oversees the development and implementation of administrative and financial processes and frameworks and ensures all financial transactions and processes meet audit and compliance requirements.
Additionally, this role manages and oversees all rental, venue, and event related finances including event settlements for all performances at five performance venues (Chan Centre, Old Auditorium, Roy Barnett Hall, Telus Theatre, and Royal Bank Cinema).
The Administrator also plays a key role in managing the hiring and HR processes related to 200+ hourly, on-call Chan staff, and provides HR, administrative, and financial guidance to staff across the unit.
Organizational Status
Reports to the Director, Chan Centre. Works closely with Chan Centre and School of Music staff and Faculty, and the Arts Service Centre Finance and HR teams. Manages one CUPE 2950 staff.
Work Performed
Finance
- Manages all aspects of financial operations of the Chan Centre to ensure the smooth operations of the unit and events
- Develops the annual Chan Centre budget for the administrative and program units, including preparation of budget estimates, forecasts of revenues and expenditures, and relevant reports.
- Responsible for operational management of administrative budgets; makes decisions regarding cost control initiatives and office expenditures.
- Manages and conducts analysis of complex financial expenditures and revenues against budget, and makes recommendations to the Director for consideration.
- Develops and maintains a complex financial system which tracks and reports the various revenue generating events, venues and types of presentations.
- Manages and oversees complex event settlements ensuring costs are being charged appropriately based on policy.
- Prepares complex and confidential financial statements for the Director. Prepares and submits quarterly financial forecasts and analysis of variances.
- Works with the Director in the preparation and submission of 5 Year Plans on an annual basis.
- Manages all financial processes and develops policies to meet audit requirements (ensuring proper signatories, sufficient backup documentation, and report integrity), around use and control of Imprest (chequing) account, and Workday.
- Works with the Chan Management team to oversee reconciliations and provides reports to detail the extent of and reasons for variations from expected results.
- Manages all financial transactions to ensure they are processed in compliance with the respective tax regulations, consulting with the UBC Tax Manager as required.
- Responsible for overseeing the deferred rental and ticketing accounts, ensures all events are correctly balanced and properly cleared on a timely basis.
- Oversees PCI compliance of CBM system in the department used for the processing of credit card payments.
- Manages the processing of Fee for Service transactions
- Evaluates and implements changes to internal audit controls as needed for all financial transactions.
- Administers and maintains the Department's Imprest (chequing) Account at HSBC, ensuring its' proper use and reconciliation.
- Provides guidance to Chan managers and supervisors on Chan component specif
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