Administrator - Service Department

1 week ago

London, Canada Flynn Companies Full time

Flynn Group of Companies is the leading trade contractor in North America that works on virtually every aspect of a building’s outer layer, including Roofing, Glazing, Waterproofing, and Architectural Metals. The foundation of our award winning success is having the right people on our team.

We are also highly active and committed to creating an environment which is accessible to all of our customers, employees and applicants. Reasonable accommodations in the hiring process will be provided to people with disabilities upon request.

**At Flynn, it's not just a job, it's a career**

This position will be based out of our London location, reporting to the Service Manager

**General and Project Administration**:
High volume file management and ensuring all information is updated and accurate

Collection and maintenance of customer contact and relevant information

Understanding the various roles of the Service Department to ensure all calls and information is directed to the correct person

Assist with Accounts Payable and Accounts Receivables on Service billings

Working with various people to ensure all related documents are present and readily available

Preparation and management of various project related documents, such as work orders, quotes, purchase orders change orders, etc.

Full cycle invoicing, which includes invoicing clients for completed work, as well as matching and approving POs

Management and accurate documentation of Vehicle or Inspection reports, as well as ensuring CVOR reports are completed and filed

Preparing warranties as required (standard, OIRCA etc.) as well as insurance requests

Creating and closing subcontracts and submitting pay requests

**Field Support**:
Time card collection and review and payroll back-up if required

Maintain employee paperwork for field personnel to ensure all necessary paperwork is provided and filed

Ensuring CVOR logs are sent to Regional Health & Safety Manager each month

Other duties as required

**What we Offer**:
Competitive wages and benefits

RRSP matching

Great environment where our motto is “Flynn Family Winning Together”

On-going career development programs through our in-house Flynn University and eLearning courses

**What we are Seeking**:
2 years experience in an administrative role is considered an asset

Experience working in a construction environment is considered a strong asset

Invoicing and accounting experience is considered an asset

Must be organized and self-motivated with a sense of urgency

Ability to work in a fast-paced environment and be flexible

Able to prioritize competing deadlines and manage a high volume workload efficiently

Customer service oriented with a courteous and professional phone manner

Strong skills using the Microsoft office package; Word, Excel and Outlook

**Location**:London, ON

**Employment Type**:Office, Salaried, Full-Time

**Job Functions**:Administration, Organization, Coordination

**Industry**:Building Envelope

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