Accounts Payable Associate

2 weeks ago

Scarborough, Canada Atlantic Packaging Products Ltd Full time

**SPECIFIC RESPONSIBILITIES**:

- Timely and accurate payment of supplier and purchase invoices
- Matching of supplier invoice to signed receiving document
- Data entry of invoices
- Sort daily cheque requisitions
- Ensure invoices have been entered for daily and month-end check run
- Verification of product received, tax, price, general ledger code
- Verification extension and signing authority on supplier invoice
- Process daily mail
- Sort, scan and index paper and electronic invoices are sorted /scanned and indexed daily
- Ensure all invoices have a PO number
- Ensure that suppliers are being paid according to special terms and that all available discounts terms are being taken advantage of
- Invoice all available items in our systems Match price, tax, freight, or any extra charges to the electronic purchase orders. The different systems in A/p are po system, Amtech, RTS, MTS, Baan, UFOS
- NOD recording and follow up. Quality system is used to record all pending payments that do not match the purchase orders
- Process freight invoices
- Reconcile the accrual report
- Answer and satisfy supplier inquiries as questions arise
- Complete daily and monthly payment process
- Complete daily and monthly payment release
- Rotating Duties. A/p clerk must ensure the assigned daily duty is completed as required. Sorting mail, cheque run, filing of vouchers, quick pay distribution to cheque signers. These are daily duties
- Assigned Duties. A/p clerk must ensure the assigned duties are completed as required. Checking bank drawer, vendor maintenance, cheque inventory, voucher inventory, Xerox supplies, month end cheque run, qwg schedule and booking for the year, 5s housekeeping duties, stationary inventory, running of purchase invoices
- Participate in quarterly inventory
- Perform other tasks or jobs as need or required

**QUALIFICATIONS**:

- 3 plus years of accounting experience, preferably with manufacturing experience
- Ability to work independently, solve problems and use sound judgment
- Detailed oriented with an ability to analyze numbers in terms of their impact on the business and plant operations
- Comfortable managing multiple priorities
- Adaptability with evolving systems and procedures

**Competencies**:
**Customer Focus** - Personally demonstrates that external and internal customers are a high priority. Identifies customer needs and expectations and responds to them in a timely and effective manner. Anticipates and prevents delays or other things that can adversely affect the customer. Keeps customers informed about the status of pending actions and audits customer satisfaction with products or services.

**Decision Quality** - Gathers enough information to allow a pragmatic assessment of risks and benefits of alternative approaches in any decision. Stays focused on objectives and considered both the short-term and longer-term impact of decisions and keeps objectives in mind throughout the process. Communicates the impact and implications of decisions. Completes the appropriate level of due diligence required to make a quick, accurate decision.

**Drive for Results**:

- Achieves results within established timelines. Understands and demonstrates that intentions, activities, and results are not the same. Pursues everything with energy, drive, and a need to finish; does not give up before finishing, even in the face of resistance or setbacks; consistently challenges self and others for results.

**Leadership** - The expectation of leadership is not reserved solely for only those who are in positions of authority, but from all employees. They demonstrate high integrity and are motivated by wanting to make a real difference to people by delivering a high-quality service for their customer and the organization. In positions of authority they: invest in development for the right people and identify and develop future leaders, and coach and provide candid feedback to others. They are visible and they model behaviors, competencies and values expected and inspire others to undertake challenging tasks and projects.

**Teamwork** - Is an effective team player who adds complementary skills and contributes valuable ideas, opinions, and feedback. Communicates in an open and candid manner and can be counted upon to fulfill any commitments made to others on the team. Ensures the right stakeholders are informed and involved where necessary. Is ready to “roll up their sleeves” as necessary.

**Think and Act like an owner** - Thinks and cares about the organization like an owner. Commits to and upholds organizational values, and core behaviors even under difficult circumstances. Demonstrates a strong sense of responsibility and dedication to the success of the organization. Takes appropriate risks, holds self and others accountable for measurable, high-quality, timely, and cost-effective results and openly raises a challenge even if others don’t.

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