Executive/administration Assistant

2 weeks ago

Vancouver, Canada Imagia Canexia Health Full time

Executive/Administration Assistant

Permanent full-time position

**About the position**

Imagia Canexia Health is currently on the lookout for an experienced Administrative and Executive Assistant.

This is a full-time position based in our Vancouver office.

**What you’ll be accountable for**:
As a member of our team, you will take care of all administrative tasks related to:
**Executive Support (60%)**
- Manage executives' schedules, including arranging appointments, coordinating travel, and organizing meetings.
- Assist in planning and coordinating meetings, conferences, and events, ensuring all necessary materials and logistics are in place.
- Conduct research, collect and analyze data, and prepare reports or presentations to support executives in decision-making.
- Handle sensitive and confidential information with utmost discretion, maintaining a high level of confidentiality.
- Assist in preparing and editing various documents, including correspondence, communications, presentations, and reports.
- Anticipate executives' needs and take proactive measures to support their work effectively.

**Office **coordination, Vancouver premises (40%)**
- Supplies and premises:

- See to procurement of stationery, snacks, etc.
- Maintenance of photocopier
- Management of office security (key inventory, alarm system coding, parking spots)
- Liaise with property management to assure proper maintenance, tidiness and safety
- Management of petty cash
- IT matters and needs: act as a liaison for the Vancouver sites, with our Montreal-based IT resources
- Computer and peripherals inventory
- Team events and social activities: logístical support with
- Coordination of lunch orders
- Group reservations and hospitality arrangements
- Shippings
- Expenses report

**About you**

The person our team is looking to welcome

**Requirements**:

- Education: college or undergraduate degree
- Experience: 3+ years
- Proven experience as an Executive Assistant or similar role supporting senior executives.
- Proficiency in using productivity tools such as Microsoft Office Suite and calendar management software.
- Ability to thrive in a fast-paced environment and work well under pressure
- A people person and a team player
- A pragmatic, self-driven and dynamic collaborator with strong organizational skills, attention to detail and a sense of cost effectiveness
- Able to travel between Vancouver offices (Kitsilano and UBC)

About Us

We believe everyone with cancer should have the same fighting chance to survive and thrive. We work in a rapidly evolving field that attracts smart, talented people who are committed to making a difference for cancer patients. But not everyone has access to the latest advances. People who join us are committed to bringing equity to critical aspects of cancer care. We are a lean and driven team building on this vision from the ground up. You’re a self-starter who can pitch in right away by deploying your own expertise to make this shared vision a reality.
- We are an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees._

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