Administrative Assistant

3 weeks ago

Richmond Hill, Canada SEIU HEALTHCARE Full time

**SEIU Healthcare is a union of more than 60,000 members who are frontline healthcare workers in hospitals, long-term care facilities, and homecare agencies in communities throughout Ontario. We advocate with our members by launching progressive member driven programs, adapting best practices, and encouraging new and innovative ideas. We strive to create a society where workers are valued and rewarded for their work. As a result, thriving workers have a greater opportunity to participate and lead in building healthy communities. We provide a strong voice through collective bargaining, labour relations, and political action to ensure frontline workers are heard and respected when decisions about healthcare are being made.**

**We are looking for individuals with a desire to amplify the voice of workers. If you are passionate about labour and social justice, share our values, and want to work toward changing the lives of workers, then a career with SEIU Healthcare is for you**

:
The successful applicantwill promote the values, principles, and services of the SEIU by providing general clerical and administrative support to assigned staff of the organization. The position will be responsible for drafting, distributing, and filing various forms of correspondence as well as updating and utilizing the organization’s database for various administrative tasks.

The position holder will report to the Administration Manager. This position is a **full-time temporary position for 12 months** and is based at our Richmond Hill Office.

**DUTIES AND RESPONSIBILITIES**:

- Respond to telephone, in person or electronic inquires and/or forward to the appropriate person
- Arrange for courier pick up and deliveries
- Provide all postal requirements and ordering of supplies and equipment
- Provide general information to members
- Prepare monthly expense reports for assigned employees
- Photocopy and collate documents for distribution, mailing and filing
- Maintain contact lists in database system
- Forward changes in member status to appropriate person
- Maintain, prepare, enter and update of electronic grievance log on database
- Maintain, create, and update leave of absence requests on database and reconciling all expenses related to these events
- Scheduling of all types of meetings and any requirements associated, i.e. hotels and catering
- Prepare meeting notices and support arrangements of meeting dates with assigned staff
- Maintain and prepare reports and documents from manual or electronic files, mailing lists and database as required
- Process incoming and outgoing mail, manually or electronically for assigned staff
- Send and receive various correspondence, messages and documents using fax machine or electronic mail
- Maintain records, correspondence and files of units as assigned
- Process assigned Member Database Service tickets (ie. collective agreements/member information/WSIB/retirement
- Take minutes at assigned meetings
- Track, record and submit expenditures from allotted Petty Cash
- Travel arrangements, LOA’s and Members expenses
- Reconciliation of invoices
- Other duties as assigned.

**EDUCATION**

At SEIU Healthcare, we understand that the best people do not always have the same access to education, and while post-secondary education is always preferred, we want to make sure nothing stands in the way of finding the right person.

**GENERAL REQUIREMENTS**
- Minimum of one year of directly related experience, preferably in a labor union environment.
- Strong knowledge of Microsoft Office Suite (including Excel and Word).
- Proficient in other languages like French, Tagalog, and/or Mandarin is an asset

**SKILLS & COMPETENCIES REQUIRED**:

- Must be able to adapt, think quickly, and work in a fast-paced environment
- Strong interpersonal skills, excellent writing, and verbal skills
- Strong conflict resolution skills and the ability to deal with tense situations.
- Self-motivated and able to work independently with mínimal supervision.
- Time management skills
- Building and maintaining trust relationships with all stakeholders.

**PHYSICAL DEMANDS/ WORKING CONDITIONS / ENVIRONMENT**
- Repetitive tasks requiring sustained concentration in researching and responding to inquiries.
- Dealing with different personalities and members in challenging situations
- Remain in the seated position for long periods of time
- Using a computer for long periods of time
- Lifting and moving supplies and materials up to 25lbs

**HOW TO APPLY**

Salary and other terms and conditions are in accordance with the clerical staff collective agreement. Please note that the Employer reserves the right to transfer or assign staff anywhere within the SEIU Local 1 Canada jurisdiction.

**Job Types**: Full-time, Fixed term contract
Contract length: 12 months

**Salary**: From $57,401.76 per year

Schedule:

- Monday to Friday

Application question(s):

- Visible Minority A member of a visible minority group in Canada is someone (o

  • Administrative Assistant

    3 weeks ago

    Richmond Hill, Canada Breakthrough Autism Full time

    _Are you looking for a meaningful full-time role as an Administrative Assistant, providing office support to a centre that makes a difference in the lives of children with autism? Then Breakthrough Autism may be the right fit for you!_ The successful individual will have relevant experience of 1+ year as an Administrative Assistant. He/She must be an...

  • Administrative Assistant

    3 weeks ago

    Richmond Hill, Canada White Dolphin Swimming Club Full time

    Overview: We are seeking a highly organized and detail-oriented individual to join our team as an Administrative Assistant. As an Administrative Assistant, you will play a crucial role in supporting the daily operations of our office. This is a full-time position with competitive pay and benefits. **Duties**: - Provide administrative support to the office...

  • Administrative Assistant

    4 weeks ago

    Richmond Hill, Canada White Dolphin Swimming Club Full time

    Overview: We are seeking a highly organized and detail-oriented individual to join our team as an Administrative Assistant. As an Administrative Assistant, you will play a crucial role in supporting the daily operations of our office. This is a full-time position with competitive pay and benefits. **Duties**: - Provide administrative support to the office...

  • Administrative Assistant

    2 weeks ago

    Richmond Hill, Canada TMS Full time

    **Administrative Assistant** - Lauremont School acknowledges that we engage in learning on the traditional territory of the Anishinaabe, Haudenosaunee, Huron-Wendat, Métis, and Mississaugas of the Credit First Nation, all of whom call this land home_ Lauremont School is a leading independent day school in Richmond Hill, Ontario that offers the Montessori...

  • Administrative Assistant

    4 weeks ago

    Richmond Hill, Canada Portfolio Contracting Inc. Full time

    **Job Summary**: Reporting to the Office Administrator, the Administrative Assistant will assist the Office Administrator on day-to-day tasks. Including but not limited to scheduling of equipment for job sites, data entry, filing (electronic & physical), preparing job site notices and contacting clients to inform them of same, record keeping and invoice...

  • Administrative Assistant

    2 weeks ago

    Richmond Hill, Canada TMS School Full time

    **Administrative Assistant** - Lauremont School acknowledges that we engage in learning on the traditional territory of the Anishinaabe, Haudenosaunee, Huron-Wendat, Métis, and Mississaugas of the Credit First Nation, all of whom call this land home_ Lauremont School is a leading independent day school in Richmond Hill, Ontario that offers the Montessori...

  • Administrative Assistant

    4 weeks ago

    Richmond Hill, Canada Greek Market Cafe Full time

    **About Us**: Greek Market Café is a vibrant and beloved establishment in Richmond Hill, known for its authentic Greek concept and welcoming atmosphere. We pride ourselves on delivering exceptional service and a unique experience to our patrons. As we continue to grow, we are seeking a dedicated and organized Administrative Assistant to join our team and...

  • Administrative Assistant

    4 weeks ago

    Richmond Hill, Canada Gcon Landscaping (Toronto, ON) Full time

    **Administrative Assistant** **Gcon Landscaping** primarily works within the municipal sector, performing hard and soft scape restoration work. We are looking for an Administrative Assistant to join our growing team! This crucial role involves assisting in the coordination of our field services team, handling customer enquiries, a range of administrative...

  • Administrative Assistant

    3 weeks ago

    Richmond Hill, Canada Heatex Systems Ltd Full time

    **Job Summary**: **Key Responsibilities**: - General Administrative Support: Provide administrative support to the management team, caregivers, and other staff members. - Scheduling: Coordinate and manage appointments, client visits, and caregiver schedules. - Record Keeping: Maintain accurate records of client files, employee documentation, and care...

  • Administrative Assistant

    4 weeks ago

    Richmond Hill, Canada Alliance Group & Staffing Full time

    **Administrative Assistant** We are hiring an **Administrative Assistant (Manufacturing Experience) **for one of our clients located in Richmond Hill. Our client is a leading manufacturer of shelving and racking in Canada. **Responsibilities**: - Prepare quotes based on customers' information - To look after the sales cycle, follow up, close deals, and...

  • Administrative Assistant

    4 weeks ago

    Richmond Hill, Canada Adrift Trading Ltd Full time

    Responsibilities: - Provide administrative support to ensure efficient operation of the office - Answer and direct phone calls in a polite and professional manner - Greet visitors and direct them to the appropriate person or department - Maintain a tidy and organized reception area - Perform data entry and maintain accurate records - Assist with filing and...

  • Administrative Assistant

    3 weeks ago

    Richmond Hill, Canada Grewal Guyatt Full time

    **Company Description**: Grewal Guyatt LLP (“Grewal Guyatt”) is a prominent Professional Services firm based out of Richmond Hill, Ontario that specializes in Assurance, Accounting, Estate Planning, Tax Consulting, Forensics, Advisory, Business Valuations and Litigation Support Services. - Grewal Guyatt has experienced exponential growth over the past...

  • Administrative Assistant

    3 weeks ago

    Richmond Hill, Canada Grewal Guyatt LLP Full time

    **Company Description**: Grewal Guyatt LLP (“Grewal Guyatt”) is a prominent Professional Services firm based out of Richmond Hill, Ontario that specializes in Assurance, Accounting, Estate Planning, Tax Consulting, Forensics, Advisory, Business Valuations and Litigation Support Services. Grewal Guyatt has experienced exponential growth over the past...

  • Administrative Assistant

    4 weeks ago

    Richmond Hill, Canada March of Dimes Canada Full time

    **Community Support Services - Richmond Hill, ON** **You’ll feel great about a career with March of Dimes Canada** At March of Dimes Canada, **our collective work matters.** As a leading national charity backed by a history of more than 70 years of impact, we’re dedicated to being Canada’s leading service provider, resource, and advocate, empowering...

  • Administrative Assistant

    4 weeks ago

    Richmond Hill, Canada Yale PGC LLP Full time

    We are a mid-size accounting firm with locations at Yonge/Eglinton area of Toronto and Hwy 7/Leslie are of Richmond Hill, currently looking for a proactive and results-oriented Administrative Assistant/Bookkeeper for our Richmond Hill location. **Responsibilities**: - Greet, welcome and direct clients - Handle daily mail and courier and scan documents -...

  • Campus Administrative Assistant

    2 weeks ago

    Richmond Hill, Canada Spirit of Math Schools Inc. Full time

    About this role With over 30 years of success, Spirit of Math is an innovative leader in after-school mathematics education for high-performing students. Located at more than 40 campuses across Canada. From our after-school classes and campuses to our expanding series of math workbooks and training for educators, Spirit of Math is changing the equation for...

  • Administrative Assistant

    3 weeks ago

    Richmond Hill, Canada The RESTORERS Group Inc. Full time

    Part-time Administrative Assistant required to ensure efficient operation of large Canadian multi-provincial Building Restoration company with head office in Richmond Hill. **Requirements**: High school diploma Excellent computer skills, including a high degree of proficiency in Microsoft Outlook, Excel, Word and Power Point Experience with Jonas...

  • Legal Administrative Assistant

    1 week ago

    Richmond Hill, Canada Sym-Tech Dealer Services Full time

    Celebrating 53 years of growth, Sym-Tech is a leading finance and insurance provider to the retail automotive industry. At-Sym-Tech we are looking for Associates who share our passion for innovation, creativity and results! We are passionate about delivering excellent client service, an outstanding Associate experience with opportunities to learn and grow...

  • Legal Administrative Assistant

    3 days ago

    richmond hill, Canada Sym-Tech Dealer Services Full time

    Celebrating 53 years of growth, Sym-Tech is a leading finance and insurance provider to the retail automotive industry. At-Sym-Tech we are looking for Associates who share our passion for innovation, creativity and results! We are passionate about delivering excellent client service, an outstanding Associate experience with opportunities to learn and grow...

  • Bookkeeper/administrative Assistant

    4 weeks ago

    Richmond Hill, Canada Greek Market Cafe Full time

    Greek Market Cafe is seeking an Administrative Assistant to join our team. This position will be responsible for assisting the CFO and COO in day-to-day administrative duties. This position will report to the CFO and COO. **Duties include**: - Assist the CFO and COO in day-to-day administrative duties. - Maintain financial records and data for the...