Administrative Assistant

3 days ago

Richmond Hill, Canada Breakthrough Autism Full time

_Are you looking for a meaningful full-time role as an Administrative Assistant, providing office support to a centre that makes a difference in the lives of children with autism? Then Breakthrough Autism may be the right fit for you_

The successful individual will have relevant experience of 1+ year as an Administrative Assistant. He/She must be an exceptional communicator and demonstrate above average organizational and analytical skills. The Administrative Assistant will be the first contact at the centre, promoting a friendly and supportive environment.

**What’s in it for you?**
- The satisfaction that comes with working for an organization that makes a difference in the lives of children with autism and their families by supporting the centre in an administrative role.
- A fun, challenging, and supportive work environment
- Comprehensive training and the opportunity to learn new skills and gain experience
- A full-time position (37.5 hours per week)
- Two weeks of paid vacation to start
- The opportunity to enrol in a group benefits plan after one year of employment

**The qualifications of the individual we are looking for include**:

- **Previous work experience as an Administrative Assistant (at least 1 year)** and experience providing support to a Business Owner or Executive is an asset.
- The ability to approach each situation with a positive outlook and a focus on finding solutions
- A great team player
- The motivation to assist others
- Exceptional verbal and written communication skills
- Excellent customer service skills
- Proficiency with Mac Computers especially Pages and Numbers, Microsoft Office especially Word and Excel
- The ability to maintain discretion, tact, and confidentiality always
- A self starter who proactively anticipates needs
- The ability to work under pressure in a fast-paced environment with frequent interruptions and changes in schedule
- Someone who works collaboratively with the team as well as independently.

**Description of duties**:

- Check, maintain, and stock supplies for the Centre including cleaning and stationary supplies
- Photocopy and file as necessary
- Open and prioritize incoming mail; arrange for couriers and deliveries
- Prepare correspondence, reports, forms, meeting agendas, and other documents
- Assist with the purchasing and organizing of supplies for the centre
- Maintain a list of suppliers/vendors and research new ones when necessary
- Assist with scheduling needs
- Assist with the development or procurement of promotional and information materials
- Assist with light clean up duties around the centre as needed (e.g., taking out garbage, replenishing supplies during the day)
- Travel between two sites (9741 Bayview Ave and 519 16th Ave) and assist with administrative and light clean up duties across both site
- Book contractors as necessary
- Maintain correspondence with parents
- Assist administratively with client intake
- Assist CEO with administrative and operational duties as assigned
- Assist with technological updates (e.g., software, setting up computers)
- Perform other tasks as assigned including running errands for the Centre, ordering and pick up of lunch, etc.

**Interested and Qualified? We want to hear from you**

**Job Types**: Full-time, Permanent

**Salary**: $18.00-$20.00 per hour

Schedule:

- Monday to Friday

Work Location: In person

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