Human Resources Administrative Assistant

2 months ago


Aurora, Canada Curb Signs Inc. Full time

**Company Overview**:
Curb Signs Inc. specializes in manufacturing custom made signs based on your vision. As a successful full-service provider of innovative and high quality signs, we are dedicated to surpassing industry standards with exceptionally crafted products that will stand the test of time. We prioritize excellence in all areas of our operations and are committed to fostering a supportive and inclusive work environment. We are seeking a versatile HR/Administrative Assistant to join our team. This role will play a crucial part in providing administrative support to both the HR and accounting departments.

**Responsibilities**:
**Assist with Human Resources tasks, including**:

- Act as a point of contact for employees: address any inquiries, field complaints, and resolve issues.
- Supporting recruitment efforts by posting job openings, scheduling interviews, and conducting pre-employment screenings.
- Assisting with onboarding activities for new hires.
- Prepare new employee files by collecting employment and payroll information, proof of specialized certification, and emergency contact details
- Complete termination paperwork and conduct exit interviews
- Maintain records related to grievances, performance reviews, and disciplinary actions
- Enforce health and safety policies, ensure staff certification is up to date, and arrange for refresher training.

**Provide Administrative support to the office, such as**:

- Answering phones, taking messages, and directing calls to appropriate parties.
- Managing calendars and scheduling appointments.
- Assist with fleet management by booking appointments for service and repairs
- Drafting and formatting documents, reports, and presentations.
- Retrieve and complete H&S documents for various projects and job sites.
- Ordering office supplies and maintaining inventory.

**Administer Administrative and Accounting tasks, including**:

- Assisting with accounts payable and accounts receivable duties.
- Support in processing invoices, expense reports, and reimbursements.
- Scanning, filing and maintaining accurate financial records and documentation.
- Coordinating with vendors and internal stakeholders as necessary.
- Assist with basic data entry tasks, including recording financial transactions and updating account information.
- Collaborate with other office staff to ensure smooth operation of the office.
- Provide upper management with executive support and complete ad hoc tasks as needed.
- Supporting recruitment efforts by posting job openings, scheduling interviews, and conducting pre-employment screenings.
- Assisting with onboarding activities for new hires.
- Prepare new employee files by collecting employment and payroll information, proof of specialized certification, and emergency contact details
- Complete termination paperwork and conduct exit interviews
- Maintain records related to grievances, performance reviews, and disciplinary actions
- Enforce health and safety policies, ensure staff certification is up to date, and arrange for refresher training.

**Qualifications**:

- High school diploma or equivalent; associate or bachelor’s degree in Human Resources, Business Administration, or related field preferred.
- Previous experience in an Administrative role, with exposure to accounting and HR functions preferred.
- Proficiency in Microsoft Office suite (Word, Excel, Outlook, PowerPoint)
- Knowledge of HR processes and regulations preferred.
- Excellent organizational, multitasking, and time management skills.
- Strong attention to detail and accuracy.
- Ability to work independently and prioritize tasks effectively.
- Excellent communication and interpersonal skills.

This position offers a unique opportunity for a motivated individual to gain experience in both human resources and accounting while providing essential administrative support to our team. If you are a proactive and adaptable professional looking for a challenging and rewarding role, we encourage you to apply.

Pay: $35,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- On-site parking

Schedule:

- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Work Location: In person



  • Aurora, Canada Curb Signs Inc. Full time

    **Company Overview**: Curb Signs Inc. specializes in manufacturing custom made signs based on your vision. As a successful full-service provider of innovative and high quality signs, we are dedicated to surpassing industry standards with exceptionally crafted products that will stand the test of time. We prioritize excellence in all areas of our operations...


  • Aurora, Canada Magna International Inc. Full time

    **About us**: We see a future where everyone can live and move without limitations. That’s why we are developing technologies, systems and concepts that make vehicles safer and cleaner, while serving our communities, the planet and, above all, people. Forward. For all. **Group Summary**: Magna is more than one of the world’s largest suppliers in the...


  • Aurora, Canada York Hills Centre for Children Youth and Families Full time

    **Human **Resources **Coordinator** **P** **ermanent** **, 4 Days per week.** York Hills is a children’s mental health agency serving children and families in York Region. York Hills offers a wide range of mental health services, supports and partnerships providing meaningful and evidence informed/based treatment to children, youth and...


  • Aurora, Canada Environmental 360 Solutions Full time

    **Company Overview** Founded in 2018, Environmental 360 Solutions (E360S) is dedicated to becoming North America's leading and most trusted environmental management company. Growing through acquisition and organic growth, E360S provides environmental and waste management solutions to municipalities and commercial customers. **Position Description** The...


  • Aurora, Canada Alumax Panel Inc Full time

    Education: - Expérience: **Education**: - Secondary (high) school graduation certificate **Tasks**: - Direct staff - Open and distribute mail and other materials - Record and prepare minutes of meetings, seminars and conferences - Schedule and confirm appointments - Manage contracts - Answer telephone and relay telephone calls and messages - Answer...


  • Aurora, Canada Wolf Advanced Technology Full time

    **About WOLF**: WOLF Advanced Technology Canada Inc. is a world leader in designing and developing rugged, field-deployable solutions requiring embedded video capture, process, encode and display technologies for the world’s most demanding military and aerospace markets. We are seeking outstanding professionals who have demonstrated advanced skills in...


  • Aurora, Canada York Catholic District School Board Full time

    YORK CATHOLIC DISTRICT SCHOOL BOARD SAP Administrator, Human Resources - Academic Services One (1) Permanent Full-Time Position Exempt 2A - $59,302 - $62,301 per annum **Position Summary**: Under the general supervision of the Academic Services Specialist, the SAP Administrator Human Resources-Academic Services updates and maintains employee information...

  • Assistant Manager

    6 months ago


    Aurora, Canada York Catholic District School Board Full time

    YORK CATHOLIC DISTRICT SCHOOL BOARD Assistant Manager - Human Resources Academic Services Exempt Level 7B (Salary $103,892 to $118,492 per annum) **Start Date**: Immediately **Location**: Catholic Education Centre, Aurora **Position Summary**: Under the direction of the Academic Services Specialist, the Assistant Manager - Human Resources Academic...


  • Aurora, Canada York Hills Centre for Children Youth and Families Full time

    IS SEEKING A FULL TIME, PERMANENT **DIRECTOR OF HUMAN RESOURCES** York Hills remains York Region’s largest children's mental health centre offering a wide scope of services to improve the lives of those we work with. We place huge value on being an organization that prides itself on positive relationship building and collaborative practices. The Director...


  • Aurora, Canada Magna International Inc. Full time

    **Group Description** At Magna, we create technology that disrupts the industry and solves big problems for consumers, our customers, and the world around us. We’re the only mobility technology company and supplier with complete expertise across the entire vehicle. We are committed to quality and continuous improvement because our products impact...


  • Aurora, Canada York Catholic District School Board Full time

    YORK CATHOLIC DISTRICT SCHOOL BOARD Manager of Human Resources Information Systems Exempt Level 7A (Salary $116,189 to $137,072 per annum) **Position Summary**: Under the direction of the Superintendent of Human Resources, the Manager of Human Resources Information Systems oversees the management, development and ongoing maintenance of Human Resources...


  • Aurora, Canada York Catholic District School Board Full time

    YORK CATHOLIC DISTRICT SCHOOL BOARD Manager of Human Resources Information Systems Exempt Level 7A (Salary $111,439 to $131,470 per annum) **Position Summary**: Under the direction of the Superintendent of Human Resources, the Manager of Human Resources Information Systems oversees the management, development and ongoing maintenance of Human Resources...


  • Aurora, Canada York Catholic District School Board Full time

    YORK CATHOLIC DISTRICT SCHOOL BOARD Manager of Human Resources - Support Services Exempt Level 7A (Salary $111,439 to $131,470 per annum) **Position Summary**: Under the direction of the Superintendent of Human Resources, the Manager of Human Resources - Support Services expertly leads a team of HR professionals and provides guidance and support to...


  • Aurora, Canada TC Transcontinental Full time

    **Human Resources Manager**: **Create value at TC Transcontinental**: **At TC Transcontinental, we've got it made, and that's because of the expertise of our team.**: We are currently looking for a full-time Human Resources Manager to support the Aurora printing plant, located at 275 Wellington Street East, Aurora, Ontario. Reporting to the General Manager,...


  • Aurora, Canada Magna Golf Club Full time

    Magna Golf Club, one of Canada's most exclusive private clubs located in Aurora, Ontario, is seeking a **Human Resource Manager** to join our amazing team. We pride ourselves on "The MGC Way," a philosophy that defines our commitment to delivering a unique and personalized experience. If you are a seasoned HR professional with a passion for fostering an...


  • Aurora, Canada Your Support Services Network Full time

    **About the Organization** Are you interested in making a difference? Are you looking to instill hope and inspire change? Your Support Services Network (YSSN) is a non-profit charitable organization that offers competitive compensation packages. We also know that a job is more than a pay cheque. We offer our staff the opportunity to work together to make a...


  • Aurora, Canada Treasure Mills Inc. Full time

    A Little bit about us Treasure Mills is a family-owned Canadian business founded in 2003. We were one of the first companies in North America to make the claim nut and peanut free under our brand School Safe. Our company is known as the most trusted brand in kids snack foods. We believe in producing sustainable food that allows families to reinforce...


  • Aurora, Canada Ministry of Natural Resources Full time

    Do you enjoy working as part of a team, using your talents to find innovative ways to promote sustainable natural resource development? Do you have a passion for client service and expertise in natural resource management? If this appeals to you, consider this opportunity as an IRM Technical Specialist in the Regional Operations Division of the Ministry of...


  • Aurora, Canada Magna International Inc. Full time

    **Group Description** At Magna, we create technology that disrupts the industry and solves big problems for consumers, our customers, and the world around us. We’re the only mobility technology company and supplier with complete expertise across the entire vehicle. We are committed to quality and continuous improvement because our products impact...


  • Aurora, Canada Browne Group Inc. Full time

    **JOB DESCRIPTION** Job Title: Human Resources Associate (Aurora) Reports to: Sr. Manager, Human Resources Type: 16-month contract (potential conversion to permanent) **JOB SUMMARY** This in-office 16-month temporary position reports to the Sr. Manager HR and will train with the HR Generalist for several months before working independently covering a...