Human Resources Coordinator

7 months ago

Aurora, Canada York Hills Centre for Children Youth and Families Full time

**Human **Resources **Coordinator**

**P**
**ermanent**
**, 4 Days per week.**

York Hills is a children’s mental health agency serving children and families in York Region. York Hills offers a wide range of mental health services, supports and partnerships providing meaningful and evidence informed/based treatment to children, youth and families.

**Benefits**: Full extended health and dental, life insurance, Employee Assistance Program, long term disability insurance and RRSP plan. Generous paid time off including vacation, sick and personal days.**About the role**

Reporting to the Director, Human Resources, the Human Resources Coordinator is responsible for coordinating the recruitment and hiring functions, supporting the health and safety programs, maintaining the human resources database and files, and providing administrative assistance to all members of the team.

**Responsibilities**
**and**
**Tasks**

The role of Human Resources Coordinator is currently in development. Under the direction of the Director of Human Resources, the position would include responsibility in the following areas:
**RECRUITMENT AND ONBOARDING**- Ensures that recruitment of new staff is aligned with the strategic plan of the organization.- In coordination with the hiring Manager, develops job posting and recruitment strategies for vacant positions within the organization.- Schedules and participates in interviews when needed.- Obtains reference checks for potential employees following organizational policies as needed and communicates results with the hiring team.- Prepares Offer of Employment contracts for approval by the Chief Executive Officer.-
- Monitors new staff to ensure the completion of the orientation checklist within the probationary period.- Ensures all open job postings are available in the Human Resources Information System (ADP) and ensures the distribution of postings to external job boards as required.**COMPENSATION AND BENEFITS**- Administrator for the organization’s benefits and RRSP plans, including enrolments, terminations and any staff claim issues. Works in conjunction with the benefit providers to provide exceptional service to staff.- Manages WSIB reporting, claims, return to work plans, and workplace accommodations as needed.- Prepares reports for the Finance team regarding when employees move upwards on the approved salary grids.- Ensures that all staff receive the correct yearly entitlements for vacation, sick days and other time off policies.- Updates and informs Finance of any approved leaves, monitors and requests any documentation required and tracks return dates.
- **HR FUNCTIONS**- Acts as a contact for employees regarding any issues/concerns relating to HR policies and procedures.- Conducts meetings with staff upon termination to ensure the provision of an exit interview and finalization of vacation allotment, sick days and benefits.- Ensures accurate updating of information into the HRIS system including employee contact and professional information, policies and forms, employment status, memberships, license and certifications.- Educates all staff on new updates and uses of the HRIS system.- Provides vision, leadership, planning, project coordination and management for continuous improvement and use of the HRIS system.- Responsible for York Hills compliance with human resources accreditation standards and regularly conducts employee file audits to ensure full compliance.- Understands and demonstrates ethical behaviour and business practices, maintains professional conduct that aligns with the standards and values of the organization.- Responsible for knowing and following the organization's mission, vision and values statements, as well as a thorough understanding of all York Hills policies and procedures.- As needed, supports the revision of job descriptions in conjunction with the management team.- Works with Managers to ensure all performance management tools, including probationary reviews and yearly performance reviews are utilized and completed in accordance with the organization’s policies and procedures.- Tracks and monitors required training and development courses, ensures proof of completion is updated to staff files.

**TO THRIVE IN THIS**
**ROLE**
**YOU’LL NEED***:
- A college diploma/Bachelor’s Degree in Human Resources or equivalent level of education and experience.
- Minimum 3 years’ professional level experience performing various HR functions involving data processing systems. Experience and proficiency with ADP Workforce Now would be considered an asset.
- CHRP or CHRL professional designation.
- Valid driver’s license.
- A current vulnerable sector screen.
- Previous experience in non-profit or child and adolescent mental health program would be an asset.CLICK HERE TO APPLY- In keeping with our efforts to _
- represent_
- the diversity of our community, we strongly encourage individuals from diverse groups, various life experiences and multiple knowled

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