Human Resources Associate

5 months ago

Aurora, Canada Browne Group Inc. Full time

**JOB DESCRIPTION**

Job Title: Human Resources Associate (Aurora)

Reports to: Sr. Manager, Human Resources

Type: 16-month contract (potential conversion to permanent)

**JOB SUMMARY**

This in-office 16-month temporary position reports to the Sr. Manager HR and will train with the HR Generalist for several months before working independently covering a maternity leave. This role is primarily responsible for recruitment support, payroll and benefits administration, managing various time tracking, survey, and internal portal systems with meticulous attention to detail and confidentiality for employee records. Support is provided to leaders, employees (Canada & US) both in office, sales, and warehouse roles including a broad range of HR support functions for a workforce of about 100 employees.

**WORK ENVIRONMENT**

This is a great opportunity to work for a dynamic medium sized company in the consumer-packaged goods (kitchenware) industry. This is an owner operated business with a casual in-office work environment located in our new Head Office in Aurora with attached warehouse. Policies, processes and programs are already established although manual without the benefit of an HRIS. This is a great position for someone who has broad HR experience with experience in recruitment, payroll, benefits, and a service delivery orientation for excellence.

**DUTIES AND RESPONSIBILITIES**

**Recruitment**
- Lead recruitment sourcing, screening, testing, participating in interviews, completing references, offer letters, booking interviews, supporting hiring leaders and all related work.
- Track recruitment KPIs for reporting (e.g. time to fill, cost per hire, turnover)
- Administer on/off-boarding processes working with hiring supervisors and IT.

**Payroll**
- Process salaried and hourly CAN/US payroll in 2 systems with supporting back up.
- Provide reports/answer queries related to payroll from Finance
- Manage year end financial processes (T4s/CAN, W2s/US), taxable benefits and ROEs.
- Submit WSIB and other provincial jurisdiction equivalents and manage payments/reporting
- Manage 2 time tracking systems for office/warehouse, time off entitlements and payouts

**Benefits**
- Administer CAN/US benefits, liaise with brokers, maintain US 401K reporting and provide information to Finance.
- Understand benefit plans to answer employee questions, costs, coverages and administer employees coming on/off benefits

**Data Management**
- Manage employee data without an HRIS system in various files with strict interdependencies
- Manage HR network drive document repository for employee digital records
- Prepare various employee letters using established templates for Sr. Manager review
- Support year end performance management/salary review annual cycle

**Programs & Policies**
- Participate in office/warehouse Joint Health & Safety Committee meetings
- Coordinate and support Company events (eg. Take Our Kids to Work Day, employee training sessions, townhall meetings, training, year end, social events, etc.)
- Support events (eg posters, decorations, event research, preparations, communications)
- Coordinate annual holiday gift cards for all employees and other forms of recognition
- Maintain compliance reports for policy signoffs, training requirements, etc.

**Employee Relations**
- Draft, launch and monitor employee surveys & contests and prepare results
- Draft for review general employee reminders regarding annual deadlines
- Draft communications and announcements for review and distribute when approved

**General Responsibilities**
- Maintain Employee Portal on Company’s website as internal employee information hub
- Research when needed for Sr. Manager on best practices, new initiatives

**QUALIFICATIONS**
- Post secondary education in HR or business equivalent.
- Preferred experience supporting both an office and warehouse environment
- 2-3 years recruitment experience hiring for entry to mid level office roles & warehouse roles through posting to sites as well as networking/outreach experience
- 2-3 years payroll administration experience using Ceridian PowerPay, Dayforce, or ADP
- High proficiency with technology, MS Excel, Microsoft Office Suite, Google products, learning on own
- Team player with strong interpersonal and communication skills, both written and verbal.
- Able to remain flexible and professional while managing multiple deadlines and priorities.
- High-level of discretion, confidentiality and professionalism handling sensitive data
- High internal service standards to employees and leaders who are HR’s customers
- Practical understanding of health and safety as well as employment laws for recruitment and employee relations work

We thank all applicants for their interest; however only those who best meet the qualifications and expectations for this role will be contacted. No solicitation of agency services, please.

Browne is an equal opportunity employer and welcomes all qualified applicants intere

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