Accounting and Administrative Assistant

2 weeks ago

Sarnia, Canada Vita Full time

We are a well-established, globally successful, Sarnia-based ecommerce company focused on the outdoor decor industry. Our office is seeking a qualified Accounting & Administrative Assistant to join our accounting department.

This role requires a high level of attention to detail to make sure our payments are made in a timely matter and our records are complete. It is a perfect opportunity for someone who enjoys working in a fast-paced, dynamic environment and wants to further their career in a growing company. If you are highly organized, excel at juggling multiple priorities at once, and can bring new ideas to the table we want to hear from you

An applicant with experience working within an ecommerce environment is highly sought-after. Knowledge and confidence working within Netsuite is also a key skill set Vita’s team is looking for.

The Accounting & Administrative Assistant is responsible for providing efficient clerical support while preparing invoices and statements; reconciling accounts and posting to general ledgers and other accounting records based on standard accounting practices. The Accounting & Administrative Assistant will report directly to Vita’s Financial Controller.

The **roles and responsibilities** of the Accounting & Administrative Assistant include but are not limited to the following:
**Responsibilities**
- Using bookkeeping databases, spreadsheets, and software such as Microsoft Excel
- Managing accounts payable and accounts receivable
- Receiving and recording cash and cheques
- Checking for accuracy in reports, figures, and postings
- Process credit requests from new customers and vendors as needed
- Process daily credit memos
- Reconcile company credit cards monthly
- Follow up with past due accounts on a weekly basis
- Send monthly statements to customers
- Filing
- Respond to customers inquiries regarding billing, balances, etc
- Maintaining general office files, including job files, vendor files, and other files related to the company’s operations.
- Purchasing office supplies, equipment, and furniture.
- Invoice shipped orders
- Provide support to Vita’s Operations Team

**Qualifications**
- Minimum of 2 years of experience
- Demonstrates rigor, attention to detail, good learning ability, ability to work under pressure, autonomy, and meeting deadlines
- Knowledge of an Netsuite ERP system (asset)
- Experience in a multi-site and multi-currency environment (asset)
- Good knowledge of MS Office suite software (Excel, PowerPoint)
- Familiarity with the general principles of accounting
- Excellent analytical, financial, and mathematical abilities
- Exceptional attention to detail and accuracy
- Extremely trustworthy and professionally-minded
- A self-starter and bias to action. Whatever challenge you face, you find a way to solve it
- Strong teamwork skills. Nothing big can be accomplished standing-alone in front of a computer. We are a TEAM above all else.
- Ability to work in an ever-changing work environment where the daily tasks can change frequently. This person is a fundamental building block to a growing team.
- Phenomenal communication skills with proactive follow-up both internally and externally.

**Job Specs**:

- On site position at our Sarnia, ON office - open office environment, dog-friendly
- Hours are 8AM-5PM EST
- The position starts with a 6-month probationary period, with the offer of a full-time position if expectations are met.
- Vita offers competitive wages, benefits package options and qualification for profit sharing (after one year of full-time employment)
- Wage for this position is commensurate with experience.

**Who are we looking for?**

At Vita - we place the same amount of importance on the quality of work as we do to the quality of the person. This means that as important as it is to have a high-performing individual be a part of our team, we’re also looking for a person that equally contributes to a positive working environment and thrives on team collaboration.

**Who are we?**

At Vita, we’re leaders in the design of outdoor garden products to help create beautiful outdoor spaces for our customers. We are dedicated to bringing joy, creativity, and inspiration to peoples’ lives through our designs and products.

Every aspect of what we do has a purpose, from the selection of materials to our innovative designs and philanthropic endeavours. We love what we do and are passionate about our customers, products, and employees.

We are a small, tight-knit team looking for the perfect person to fill the critical role as Bookkeeper Nearly every e-commerce retailer with an outdoor category in North America sells our products. And we're expanding - to the UK, Taiwan, Japan, Switzerland, Qatar, and more

**Salary**: $22.00-$24.00 per hour

**Benefits**:

- Casual dress
- Company events
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Store discount
- Vision care

Flexible Language R

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