Office Adminstrator

We are banking at another level.

Choosing BDC as your employer means working in a healthy, inclusive, and skilled workplace that puts forward the best conditions to bring together unique teams where employees are empowered to act. It also means being at the centre of ambitious economic and financial projects to see further and to do things differently, to fuel the success of Canadian entrepreneurs.

Choosing BDC as your employer also means:
- Flexible and competitive benefits, including an Employee Savings and Investment Plan where BDC matches part of your voluntary contributions, a Defined Benefit Pension Plan, a $750 wellness and health care spending account, to name a few- In addition to paid vacation each year, five personal days, sick days as necessary, and our offices are closed from December 25 to January 1- A hybrid work model that truly balances work and personal life- Opportunities for learning, training and development, and much more...

Overview

As an Office Coordinator at BDC Square Toronto and host of our client space, you will play a crucial role in ensuring smooth operations and enhancing the overall office experience for employees and guests. You will be working on-site, Monday to Friday, in a space that hosts 200+ employees. You'll be examining, developing, creating, and improving our operation processes from ideation to completion.

Key Responsibilities- Greet visitors and employees in a friendly, professional manner and act as the main point of contact-
- Manage office supplies and equipment inventory for current/new employees (includes assigning lockers, ordering paper, etc.)- Issue elevator access QR codes and office access passes (both temporary and permanent)- Manage incoming and outgoing post, couriers, and deliveries / maintain order in the mail room & copy rooms- Ensure all office spaces are well-maintained, including kitchens and meeting rooms- Calendar management for meeting room requests / events (in coordination with the events & marketing teams)- Maintain relationships with key internal and external stakeholders (IT, CIBC Square management, etc.)- Be the point of contact for cleaning, catering, office management, building maintenance and security requests- Act as a Health and Safety representative for the Toronto office

What you’ll bring- Exceptional customer-service, communication, and organizational skills- A keen interest in the Canadian entrepreneurship ecosystem- Experience creating, collaborating, and implementing solutions- The ability to thrive in uncertainty, resolve ambiguity and think quickly- Excellent written and verbal communication skills- Strong attention to detail and an ability to solve problems innovatively

Qualifications- Diploma or certificate in Business Administration is preferred, but not mandatory- Experience in the hospitality industry/office management is a bonus- Microsoft Office (Word, Outlook, Teams, Excel, Power Point, One Note)

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