Office Coordinator

3 weeks ago

Toronto, Canada Ronald McDonald House Charities Toronto Full time

**Office Coordinator**

**Full-Time/Permanent**
- Toronto, Ontario (240 McCaul Street)

**The**
**Organization**

Since 1981, Ronald McDonald House Charities (RMHC) Toronto has served as a place to call home for families with seriously ill children undergoing treatment. RMHC Toronto encompasses a House for 81 families in downtown Toronto and seven Family Rooms in hospitals across the Greater Toronto Area and in Sudbury. The families we serve come from throughout Ontario, across Canada and around the world.

We are looking for an
**Office Coordinator **to join our team in Toronto.

**About the Opportunity**

Reporting to the CEO, the Office Coordinator performs a variety of administrative and clerical responsibilities to provide effective, efficient, and professional support to the office of the CEO, COO and Leadership Team (LT). This role also provides key support to the governance operations of the Board of Directors and its committees.

**Key Accountabilities**:

- **
**Coordinate the logistics of all Board of Directors and committee meetings
- Participate in all Board/Committee meetings by taking meeting minutes
- Prepare, proof, and submit all Board / Committee-related materials. (i.e., prepare and distribute meeting minutes, agendas, related documents).
- Act as the primary contact for all Board / Committee members. Update and maintain Board Portal data and documents. Onboard new Board Members and provide training as required.
- Order office supplies and assist the CEO with vendor relations, as required.
- Manage the daily calendars of the CEO, COO and LT and make all necessary travel arrangements, coordinating with internal and external stakeholders, as required.
- Prepare CEO, COO, and LT expense reporting for submission to Finance, ensuring appropriate supporting documentation and coding. Track and manage petty cash and corporate credit cards.
- Conduct research materials on various topics as requested by the CEO.

**Qualifications**:
**_ Education & Experience_**
- College diploma in business administration or related area.
- Minimum three (3) to five (5) years of administrative support experience, preferably supporting senior/executive leadership.
- Board support and not-for-profit sector experience are definite assets.

**_ Knowledge, skills and abilities_**
- Working knowledge and understanding of a range of administrative and office procedures and office equipment.
- Excellent verbal and written communication and customer service skills, with the ability to effectively interact with, and prepare and proofread documents/materials for various audiences.
- Excellent attention to detail to ensure professionalism in all materials prepared for CEO, COO or LT presentation or distribution. Strong proofreading skills to detect and correct errors or ensure consistency in spelling, grammar, formatting, or branding.
- Team-oriented self-starter with solid organizational skills, including the ability to manage multiple deliverables in a time-sensitive environment and maintain composure and effectiveness under pressure.
- Advanced proficiency with Microsoft Office Suite, particularly Outlook, Word, Excel and PowerPoint. Strong internet and computer skills and familiarity with video conferencing platforms.
- High degree of discretion and initiative with an appreciation of, and commitment to confidentiality.
- Willingness and ability to learn new skills and adapt to changing environments and technology.

We want to hear from you Like what you’re hearing so far, but still wondering if RMHC Toronto is right for you? We offer:
- Competitive compensation and benefits package
- RRSP Eligibility
- An opportunity to make a difference in the lives of children, families, and the community.

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