Executive Assistant, Human Resources

6 months ago

Toronto, Canada Toronto Catholic District School Board Full time

APPLICATIONS ARE INVITED FOR THE POSITION OF

EXECUTIVE ASSISTANT (HUMAN RESOURCES)

**Non-Union Level 9**: $75,341 - $90,409

**Hybrid work model**: 80 Sheppard Avenue East, Toronto

The TCDSB offers comprehensive benefits and pension plan; generous vacation and additional days off; payment of professional fees; professional development opportunities.

**Our Vision**:
At the Toronto Catholic District School Board (TCDSB), we grow in knowledge, with justice and hope. The TCDSB is an inclusive Catholic learning community that nurtures faith development and academic excellence through the love of God, neighbour, and self. We fully engage students in learning that supports their academic, spiritual, socio-emotional, and physical growth and development. At Toronto Catholic, we have a long and distinguished history of providing excellence in Catholic education for the Toronto community. Ontario Catholic School Graduate Expectations, Our Catholic Values and the Board’s Pastoral Plans are foundational to our exemplary approach to teaching and learning in the 21st Century.

The TCDSB is proud to be a significant part of the fabric of publicly funded Catholic education in the province of Ontario. We serve approximately 84,000 students in nearly 200 Catholic schools in the City of Toronto and represent close to 475,000 Catholic school supporters.

With a staff of 14,000, the Toronto Catholic is a dynamic school board and is seeking an Executive Assistant, Human Resources.

**CRITERIA FOR INTERVIEW**:
Post-secondary diploma or degree related to Human Resources, Business Administration or an equivalent combination of relevant education and experience; CHRL designation or working towards is an asset;
Minimum of two (2) years’ experience in an executive level administrative role required with previous supervisory experience preferred;
Experience editing/proofing complex and confidential reports;
Excellent time management, organizational and interpersonal skills, with a demonstrated ability to build key working relationships, and exemplary customer service skills;
Advanced user of office software packages, including Microsoft Office;
Familiarity with SAP suite of products and eScribe is an asset;
Proven ability to work with multiple stakeholders in a demanding environment;
Demonstrated written and verbal communications skills;
Familiarity with a school board’s organizational structure, programs, policies, and procedures is an asset;
Working knowledge of the Education Act, various relevant regulations, collective agreements, and the public education system in general, is an asset;
Proven ability to take initiative and work independently with mínimal direction;
Flexibility to work some evenings and weekends as required.

**MAJOR DUTIES AND RESPONSIBILITIES**:
Reporting to the Executive Superintendent of Human Resources, Leadership and Equity, this position is responsible for providing administrative and auxiliary support to enhance the efficient operations of the Human Resources Services division.

Major duties and responsibilities include but are not limited to the following:
Administration and Operations

Facilitate and coordinate the processes and procedures associated with shortlisting Principals and Vice Principals; coordinate related staffing processes and procedures between schools and the department as required;
Facilitate effective and collaborative communication between internal departments, schools, Trustees, and external agencies such as Ontario College of Teachers, Ministry of Education, private and public sector offices by responding to and making enquiries independently, as required;
Attend and record minutes/notes at all union-management meetings, staff allocation committee meetings, and negotiation meetings between management and the bargaining units (some negotiations take place outside C.E.C. including evening meetings).

Transcribe minutes and prepare summaries of all meetings and obtain supervisor’s approval for distribution.

Keyboarding of various correspondence, reports, documents, etc. as required (including confidential and sensitive matters) for negotiations, conciliation, mediation etc.

Respond to enquiries, emergent and/or sensitive issues from Board staff/external stakeholders and take appropriate action in accordance with established procedures and guidelines;
Provide confidential administrative support related to sensitive, confidential, and labour relations matters;
Coordinate, schedule and confirm meetings, appointments, and interviews for the Superintendent and relative staff members, as required;
Collect, research, compile, analyze and prepare data/information for reports, with effective and proficient use of technology as required;
Provide supervision to assigned staff;
Assist with the preparation of various budgets (e.g., departmental)

Maintain and process the staff development programs (e.g., Course Subsidy Program, Religious Education Additional Qualification Program, etc.)

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