Administrative Assistant, Bishop's Office

6 months ago

Toronto, Canada Anglican Diocese of Toronto Full time

**Administrative Assistant, Bishop’s Office**

**The Opportunity**

The Anglican Diocese of Toronto is looking for an experienced administrative assistant who will work with the Suffragan Bishop and support them in their mission to increasing our capacity to respond as vibrant partners of God’s activity in the world. The Administrative Assistant will provide administrative support for the Suffragan Bishop’s episcopal ministry and the deaneries they oversee including scheduling and managing the calendar, preparing for parish visits, confirmations, clergy moves and other special events, and supporting the Suffragan Bishop’s diocesan, national, and international ministries.

**Major Responsibilities**:

- Provide support for the Bishop in their role as Suffragan Bishop.
- Provide support for the Canon Administrator and Archdeacon in their roles, as they support the Suffragan Bishop.
- Maintain links with clergy in the deaneries, Diocesan and national offices.
- Schedule appointments and regular meetings (Bishops, governance bodies, Directors etc.) as requested.
- Schedule parish days, Sunday visits, and confirmations. Send letters to parishes requesting pertinent information about their service and the Suffragan Bishop’s role.
- Prepare clergy appointment letters on behalf of the Suffragan Bishop and monitor contract expiry dates.
- Prepare clergy documentation on behalf of the Suffragan Bishop regarding permissions.
- Ensure that the database and website information under the Suffragan Bishop’s oversight is up-to-date and accurate.
- Plan and coordinate events.
- Prepare reports, minutes, and newsletters.
- Provide staff support to the Area Council that the Suffragan Bishop is responsible for.
- Review all requests for the Suffragan Bishop’s support to ensure completion following Diocesan practices and policies.
- Keep track of related budgets and inform the Suffragan Bishop of any areas of concern.

**Values, Skills and Experience for this position**
- 5 years related administrative assistant experience.
- Excellent collaborative skills, ability to work in a team, and the ability to build and maintain relationships.
- Demonstrates a strong level of adaptability, flexibility, accountability, innovation and commitment to best practices.
- Excellent interpersonal and communication skills both verbal and written.
- Ability to show good judgement and maintain confidentiality. Awareness of the boundaries of the position is essential.
- Managing many and varied tasks and cope equitably with interruptions.
- Strong organizational skills and the ability to take initiative and work independently.
- Ability to keep calm under pressure and deal pleasantly and professionally with people in the office and beyond.
- Excellent customer service and ability to resolve problems diplomatically.
- Advanced knowledge of word processing formats and operations, MS Office (Word, Excel, PowerPoint, Outlook, Teams), databases, and online meeting tools.
- A good working knowledge or a willingness to become familiar with processes, structures and norms of the Diocese and the Anglican Church of Canada from parish to national level. Knowledge of the Anglican international structure and inter-church relations is also helpful.

**Staff Benefits**
- The opportunity to work with a small staff team (34 in the head office), work closely with the Suffragan Bishop (who oversees two territories), the Archdeacon/ Canon Administrator, the clergy and senior leaders of the parishes, and with hundreds of dedicated volunteers who are passionate about the work of the organization.
- 3 weeks annual vacation; summer hours; and additional paid holidays.
- Hybrid work arrangements
- Paid sick days.
- Access to an Employee Assistance Program
- Opportunity to participate in:

- Excellent pension benefits: multi-employer, defined benefit plan (5% contribution from employee and 12.5% contribution from the employer).
- Group life insurance, optional life insurance, extended health, dental, and vision benefits for you and your dependents.
- Short term disability: eligible after 3 months of employment for 100% salary continuation for up to 119 days. Long term disability after 119 days.
- Pregnancy and Parental Leave top-up program.
- Upon retirement, a retirement allowance and post-retirement group benefits.

**About the Anglican Diocese of Toronto**

The Diocese was founded in 1839 and is the largest Anglican Diocese in Canada by population and membership. With 200 congregations, the Diocese stretches over 26,000 square kilometers of urban, rural and suburban communities.

Human Resources

Anglican Diocese of Toronto

135 Adelaide Street E, Toronto, ON M5C 1L8

We thank all applicants, however, only those selected for an interview will be contacted.

**Salary**: $49,554.00-$61,946.00 per year

**Benefits**:

- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- V

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