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Real Estate Administrative Assistant

3 months ago

Langley, Canada PROJECT LOVE Full time

**About Our Client**:
Our client has been a top-producing RE/MAX real estate team for the past 5 years and are in the top 1.5% of realtors in the Fraser Valley. Their mission is to exceed their client’s expectations through exceptional service and to treat their real estate experience with the respect, care and professionalism it deserves.

They are highly passionate about what they do, who they serve and highly value the relationships they build with their clients and industry colleagues.

**What they are looking for**:
This is a multi-faceted Administrative Assistant role which will flex as business needs require to support our client’s growth. We are looking for a highly organized, detailed oriented, self-starter individual located in Vancouver or the Lower Mainland to join their team.

**Your Core Responsibilities**:

- Maintain leads and client purchase and listing transactions in CRM platformLead nurture process,

Buyer and Seller transaction communication,Prepare and process listing and purchasing paperwork,Paragon listing management,schedule media sessions,schedule showingsBuyer and Seller market updates
- Order client gifts
- Manage past client nurture activities
- Create and maintain marketing collateral using Canva branded templates:Market Updates

Lead Follow Up collateral
- Assist with Marketing StrategyManage social media accounts: planning, posting and engagement

Manage monthly newsletter mailout
- OperationsMaintain organized Google Drive filing system

Ensure all forms and templates are up to dateMaintain Client Management Standard Operating Procedures
- Events: Assist in organizing client events

**Outcomes**:
First 30 Days
- Onboarding & welcome to team
- Initial training in CRM Platform and Paragon
- Learn end-to-end client management process
- Learn Google Drive filing system and marketing collateral organization

First 60 Days
- Continue to develop confidence to independently and accurately use CRM platform
- Manage client transactions in CRM platform
- Independent ownership of lead nurture process
- Continue to develop knowledge and understanding of purchase and listing activities
- Manage with Realtor support marketing strategyCreate social media content calendar

First 90 Days
- Independent accuracy and comfort with CRM tech platform and Client Management process
- Independent ownership of Sales and Listings activities
- Independent ownership of marketing strategy responsibilities

**Skillset & Qualifications**
- Excellent verbal and written communication skills
- Intermediate experience and knowledge of MS Office (Word, Excel, PowerPoint and Google Workspace)
- Strong organizational and time management skills
- Able to work independently and as part of a team
- Able to adapt and prioritize, meeting deadlines, in a fast-paced environment
- Strong numeracy skills
- Critical thinking and problem-solving skills
- Proactive and take initiative
- Strong attention to detail
- Strong literacy in social media
- Maintain a positive attitude at all time
- Have a professional demeanor

**Education & Experience**
- High School Diploma required, post-secondary education an asset
- Minimum 1 - 3 years of relevant work experience, or equivalent combination of education and work experience
- Previous experience in the real estate industry is beneficial but not required

**Compensation & Schedule**:
Rate:$25-30 per hour, dependent on experience

Schedule: 35-40 hours per week; some weekend availability may be required

**How to apply**:
**Salary**: $22.00-$27.00 per hour

**Benefits**:

- Casual dress
- Work from home

Schedule:

- Monday to Friday
- Weekend availability

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Work Location: In person