Office Assistant

3 weeks ago

London, Canada Art Blake Refrigeration Full time

We're searching for a diligent Office Assistant to provide administrative support.

The Administrative Assistant / Data Entry Clerk holds an important support role for Art Blake Refrigeration by keeping various databases and administrative tasks organized, accurate, and complete. The duties include, but are not limited to, the following list of tasks and will include additional tasks as required to provide administrative support to the entire ABR team.

Applicants should be extremely thorough, possess excellent communication skills, and have some background in customer service. Send us your resume today to become part of the team

**Compensation**:
$17 - $21 hourly

**Responsibilities**:
**Reception**
- Coordinate office shipments and couriers.
- Process mail.
- Maintain office supply levels.

**Service Software / Data Entry**

**Job review - review jobs weekly and enter data as needed. Maintain excellent job records**
- Review jobs for completeness.
- Payroll and hours.
- Review payroll hours, timesheets and match them to technicians' schedules.
- Prepare weekly payroll submission to bookkeeping.
- Job Materials.
- Ensure packing slips are attached to jobs and follow up with technicians if packing slips are missing.
- Enter materials onto supplier purchase orders; receipt POs when complete.
- Enter new materials into supplier catalogs as necessary.
- Attach Customer Work Orders and Start-Up Reports to appropriate simPRO jobs; send reports to customers as needed.
- File printed copies of Packing Slips, Gas Pressure Tests, ODP Tags, Gas Infractions, etc.
- Process Gas Infraction Notices with Enbridge.
- Check for duplicate assets (merge).
- Complete or delete open POs.

**Purchase Orders - **review all open supplier POs and coordinate with technicians to have them cleared.

**Database Maintenance**:accurately maintain various databases in Field Service Software including** **Customers, Sites, Purchase Orders, and Assets.

**Preventative Maintenance Schedules**:maintain the Maintenance Planner setup to ensure an accurate and timely Preventative Maintenance schedule for all PM contracts.

**Administration**
- Maintain employee information files.
- Schedule employee training such as First Aid, WHMIS, Working from Heights, etc.
- Maintain ABR vehicle and tool files including tool assignments.
- Update refrigerant pricing quarterly. Send report to Management and Service Manager.
- Assist with Employee onboarding/exit.
- Assist with Vehicle Maintenance program.
- Maintain Brazing Manual and Brazer log updates.
- Maintain Code Books for Technicians.
- Coordinate staff uniform orders.
- Maintain technician On-Call and Vacation schedule. Adjust Technician on-call weekly.
- Renew truck license plate registrations yearly.
- Maintain an up-to-date list of fleet vehicles with the insurance company.
- Coordinate, collect, and file Employee Security Clearances.
- Coordinate annual calibration of combustion analyzers.

**Safety**
- In coordination with management, develop and administer corporate Health & Safety programs for all staff.
- Develop and review Employee Health and Safety policies and procedures.
- Track employee certifications and licenses; notify employees when expired; schedule training.
- Review and maintain employee Personal Protective Equipment (PPE) (e.g. electrical gloves).
- Coordinate annual fire extinguisher inspections.
- Fulfill 3rd party Health & Safety requirements.

**Warehouse/Inventory/Supply Management**
- Maintain warehouse inventory levels for consumable materials.
- Maintain warehouse refrigerant stock levels.
- Maintain MSDS information in the office and in technician vehicles.
- Oversee tool sign-out.

**Compliance**
- Communicate compliance requirements to the appropriate staff person.
- Take appropriate actions so that ABR remains in compliance.

**Administrative Projects**
- Execute other administrative projects in coordination with management.
- Execute basic bookkeeper duties when the Bookkeeper is on vacation.

**Qualifications**:

- High school diploma or GED required
- Proficient in basic computer software and can quickly learn to use new programs
- Proven track record of completing projects on time in an orderly manner
- Customer service, bookkeeping, or administrative experience is preferred
- Shows great interpersonal skills and excellent written communication

**About Company**
At Art Blake Refrigeration, our mission is to be the leader in our field by providing excellent workmanship, extraordinary service, and the dedication our customers expect as we take care of their HVACR needs.

We desire to be the air conditioning and heating contractor of choice by reputation. Our reputation is built on our honesty, integrity, superior knowledge, a positive attitude, fairness, and friendliness through which we deal with each customer. This includes the design engineer, consultant, the mechanical contractor, end user, building owner, and the building occupants.

  • office assistant

    2 weeks ago

    London, Canada FoluOs Law Office Full time

    Education: Secondary (high) school graduation certificateExperience: 1 to less than 7 monthsTasksType and proofread correspondence, forms and other documentsReceive and forward telephone or electronic enquiriesWork on reports from manual or electronic files, inventories and databasesSort, process and verify applications, receipts and other documentsProcess...

  • office assistant

    4 weeks ago

    London, Canada FoluOs Law Office Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateTasksType and proofread correspondence, forms and other documentsReceive and forward telephone or electronic enquiriesWork on reports from manual or electronic files, inventories and databasesSort, process and verify applications, receipts and other documentsProcess incoming and...

  • office assistant

    2 weeks ago

    London, Ontario, Canada FoluOs Law Office Full time

    Education: Secondary (high) school graduation certificateExperience: 1 to less than 7 monthsTasksType and proofread correspondence, forms and other documentsReceive and forward telephone or electronic enquiriesWork on reports from manual or electronic files, inventories and databasesSort, process and verify applications, receipts and other documentsProcess...

  • Medical Office Assistant

    2 weeks ago

    London, Canada Dr. Elia and Dr. Perrier's Office Full time

    **Medical Office Assistant (MOA) Job Description** Looking for a friendly, conscientious, self-directed individual to join our team in a busy family medicine office. **Duties and Responsibilities** - Arrange for referrals and consults that have been ordered by the physician. - Update referral tracking system when information comes in from the specialist or...

  • Office Assistant

    1 week ago

    London, Canada Cabrera's Contracting Full time

    Overview: We are seeking a highly organized and detail-oriented Office Assistant to join our team. As an Office Assistant, you will play a crucial role in ensuring the smooth operation of our office and providing excellent customer service to our clients. This is a Part time leading to full-time position with opportunities for growth and...

  • Office Assistant

    7 days ago

    London, Canada Wildthings Wildlife Control Inc. Full time

    '''Job Summary''' '''Duties''' - Greet and assist visitors, patients, and clients in a professional and friendly manner - Answer phone calls, take messages, and direct calls to the appropriate person - Schedule appointments and maintain appointment calendars - Perform data entry tasks and maintain accurate records - Assist with billing - Manage office...

  • Office Assistant

    2 weeks ago

    London, Ontario, Canada Western University Full time

    About Western:Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the...

  • Medical Administrative Assistant

    1 week ago

    London, Canada Ophthalmic Surgeon & Physician Office Full time

    **About us** **Job Status** Full-time, Monday to Friday starting at 7:45AM, 40 hours/ week. **Job Requirements**: **Core Competencies** - Professional personality & appearance - Strong computer skills - Warm, caring and friendly personality - Outstanding time management skills - Creative and innovative thinker - Exceptional critical thinking and...

  • Office Assistant

    2 weeks ago

    London, Canada Western University Full time

    **About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as...

  • Office Assistant

    3 weeks ago

    London, Canada Western University Full time

    **About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as...

  • Office Assistant

    3 weeks ago

    London, Canada Western University Full time

    **About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as...

  • Administrative Assistant

    2 weeks ago

    London, Ontario, Canada Ophthalmic Surgeon & Physician Office Full time

    We are looking for the following attributes:Core Competencies Professional personality & appearance Strong computer skills Warm, caring and friendly personality Strong time management skills Creative and innovative thinker Strong critical thinking and problemsolving skills Accountable, honest and dependable High level of ethics and integrity Strong planning...

  • Office Assistant

    1 week ago

    London, Canada Cafe of Life Chiropractic Studio Full time

    _The Cafe of Life Chiropractic Studio has been voted one of London's best Chiropractic offices since 2012 and is now searching for a dynamic self starter to be a Technical Chiropractic Assistant (Tech CA) _ **We are looking for a very special person who is**: - Energetic, outgoing, and approachable. - A quick learner and can problem solve on the fly. -...

  • Office Assistant

    2 weeks ago

    London, Ontario, Canada University Hospital Full time

    Posting Period:Open: January 6, 2023Deadline: January 12, 2023Non-UnionDepartment Name:CNS University HospitalReporting to the Manager of the Department, the Office Assistant prepares correspondence, reports, statements and other material, operate office equipment, answer telephones, verify, record and process forms and documents such as contracts and...

  • Dental Assistant

    3 days ago

    London, Canada Wonderland Dental Office Full time

    We are looking to hire a full time or part-time experienced/recent grad Level I or Level II Dental Assistant to join our team We are looking for someone who is motivated to learn, have a positive, friendly and supportive attitude with the ability to multitask and work well with others Previous experience with Tracker is an asset Schedule: - Monday to...

  • Dental Assistant

    3 weeks ago

    London, Canada Wonderland Dental Office Full time

    We are looking to hire a full time or part-time experienced/recent grad Level I or Level II Dental Assistant to join our team. We are looking for someone who is motivated to learn, have a positive, friendly and supportive attitude with the ability to multitask and work well with others. Previous experience with Tracker is an asset Schedule: - Monday to...

  • Dental Assistant

    4 weeks ago

    London, Canada Wonderland Dental Office Full time

    We are looking to hire a full time or part-time experienced/recent grad Level 1 or Level 2 Dental Assistant to join our team We are looking for someone who is motivated to learn, have a positive, friendly and supportive attitude with the ability to multitask and work well with others. Previous experience with Tracker is an asset. Schedule: - Monday to...

  • Dental Assistant

    2 weeks ago

    London, Canada Wonderland Dental Office Full time

    We are looking to hire a part-time (Mondays and Wednesdays) experienced/recent grad Level I Harp certified or Level II Dental Assistant to join our team. We are looking for someone who is motivated to learn, have a positive, friendly and supportive attitude with the ability to multitask and work well with others Previous experience with Tracker is an...

  • Dental Assistant

    2 weeks ago

    London, Ontario, Canada Wonderland Dental Office Full time

    We are looking to hire a full time or part-time experienced Dental Assistant to join our teamWe are looking for someone who is motivated to learn, have a positive, friendly and supportive attitude with the ability to multitask and work well with others.Previous experience with Tracker is an asset.Schedule: Monday to Friday Weekend...

  • Office Assistant

    4 weeks ago

    London, Canada Obsidian Protective Services Inc. Full time

    Assist with social media (facebook, instagram) marketing - Maintaining general office files; job files, vendor files, and other files related to the company’s operations - Provide customer service and support visitors and staff - you are the first point of contact - Provide support with hiring and uniform issuing - Develop and maintain a filing system -...