Financial Business Administrator

2 months ago

London, Canada City of London Full time

**Summary of Duties**:
The Financial Business Administrator assists in the management of the Division, providing financial and administrative support to various Service Areas. Additionally, the Financial Business Administrator advises or directs financial operations or financial reporting areas, manages a team of employees, and completes related projects that support the strategic goals and objectives of the Division.

**Work Performed**:

- Provide leadership in the coordination and delivery of programs, initiatives, policies, projects, planning that contribute to the implementation of strategic initiatives for the Financial Planning and Business Supports Division to meet the Council’s Strategic Plan.
- Provide leadership in the execution and delivery of services and programs in the following areas of accountability:

- Make recommendations to Service Areas on the development and implementation of the program budgeting and management reporting system including the implementation of improved methods of budget formulation and review, setting of priorities, definition of objectives, refinement of performance criteria, and development of short and long range forecasting techniques.
- Perform process and/or service reviews as required. Document processes and procedures and assists with policy development.
- Assist with the development and implementation of multiple program budgets, business plans, performance measures, dashboards, and scorecards ensuring compliance with various Service Area objectives and needs.
- Provide financial business support to the Service Area for all financial information, business systems and processes (payroll, accounts payable, accounts receivable, purchasing, asset management, corporate systems, etc.) including development of specialized models or analysis tools.
- Provide leadership, guidance and support to the development and implementation of strategic and business planning process for Service Areas, including the development of business cases.
- Ensure that proper program monitoring and reporting takes place within approved Provincial, Corporate and Divisional policies and budgets.
- Develop Purchase of Goods and Services agreements between the City of London and local organizations in line with the corporate policies and procedures.
- Liaise with various Federal, Provincial and local authorities with regard to guidelines, subsidies, and other regulations as they relate to Service Areas.
- Manage the preparation of federal and provincial subsidies, grant programs and subsidy claims.
- Provide effective and efficient support services of an administrative and financial nature.
- Oversee and provide input to the development and implementation of employee development and training programs.
- Manage grant programs as required through the strategic funding framework.
- Liaise with and assist internal and external auditors as required.
- Manage employees including hiring, administration, and performance aspects of reporting employees. Respond to sensitive and confidential human resource issues as required.
- Encourage and support employee participation and commitment to divisional and organizational objectives. Actively mentor, provide development opportunities and build team performance with direct reports.
- Provide updates, information and recommendations to the Senior Financial Business Administrator on priorities with responsibility to operationalize identified goals and strategies.
- Identify and recommend internal controls in the form of policies, procedures, practices in relation to the general and specific risks of the Corporation; ensure internal controls are implemented, monitored and reported on specific to the Unit.
- Fairly and consistently administer provisions of various collective agreements to promote resolution of grievances.
- Build and support employee commitment to a high level of performance in all areas of customer service, employee safety and delivery of individual goals and objectives.
- Engage in opportunities to work across Divisions and Service Areas in support of enterprise-wide collaboration.
- Demonstrate commitment to anti-racism, anti-oppression, and human rights through interactions with stakeholders, employees and individuals and implementation of policies, programs and protocols that reflect this commitment.
- Demonstrate commitment and adherence to Health and Safety legislation and programs; and actively promote a culture of safety with direct reports.
- Prepare reports for Council and various Committees as required. Represent the Division at standing committees, special committees, administrative, intergovernmental and other meetings as required.
- Identify, recommend, adapt and implement innovative and effective work practices and procedures to improve service delivery and the business responsibilities of the team.
- Recommend and develop processes and tools needed to increase efficiencies and improve the effectiveness of services provided by

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