Receptionist

5 months ago


Toronto, Canada Linds & Associates Full time

**Receptionist / Office Administration**
**Downtown Toronto**

Our client, a highly regarded and well respected law firm located in the core of downtown Toronto is hiring a Receptionist/Office Administrator with 2+ years of experience. In this role you will play a large role in ensuring the smooth running of the office.

**Duties and responsibili**ties:

- Answering the phone, forwarding calls to the appropriate people, taking messages
- Receiving, sorting, distributing mail & packages daily, sending out courier packages and other mail as requested
- Handle potential new client intake
- Ensure mailing supplies are stocked up
- Maintain supply room & order office supplies
- Showing guests to the designated boardroom for their meeting, offer them refreshments while they wait
- Maintaining cleanliness of the boardrooms, ordering catering for meetings, setup, and teardown of catering, loading, and unloading the dishwasher, ordering kitchen supplies (sparkling water refills, coffee, tea, etc.), snack subscription
- Assisting with filing of documents
- Provide additional support for large filing deadlines (printing & binding, etc.)
- Other duties as assigned (organize events, book meeting space, book travel, research etc)

**Requirements**:

- Excellent communication skills, both verbal and written
- Exceptional customer service and interpersonal skills
- Good computer skills (preferably experience with Office 365 and Windows 10, as well as iManage)
- Strong organizational and time management abilities
- Ability to handle multiple tasks and prioritize accordingly, attention to detail

We thank all applicants for their interest in this role however only those selected for an interview will be contacted. Thank you for your interest in Linds & Associates Ltd.


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