Administrative Assistant

2 weeks ago

Caledonia, Canada Community Support Centre Halidmand Norfolk Full time

Work Term: Temporary
- Work Language: English
- Hours: 25 hours per week
- Education: College/CEGEP
- Experience: 3 years to less than 5 years
- or equivalent experience
**Work setting**:

- Community and social services
**Tasks**:

- Arrange and co-ordinate seminars, conferences, etc.
- Train other workers
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Order office supplies and maintain inventory
- Greet people and direct them to contacts or service areas
- Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Train, direct and motivate staff
- Record and relay information
- Provide emergency services
- Provide basic information to clients and the public
- Perform clerical duties, such as filing and sorting and distributing mail
- Oversee the preparation of reports
- Order office supplies
- Obtain and process information required to provide services
- Maintain work records and logs
- Establish and implement policies and procedures
- Work with mínimal supervision
- Perform data entry
- Provide customer service
- Operate switchboard or telephone system
- Receive and issue payments
- Advise senior management
**Computer and technology knowledge**:

- Google Docs
- Database software
- MS Excel
- MS Office
- MS PowerPoint
- MS Word
- MS Windows
- Word processing software
- Switchboard 1-25 lines
- Spreadsheet
- Presentation software
- Electronic mail
- MS Outlook
- Social Media
**Area of work experience**:

- Marketing
- Finance
**Area of specialization**:

- Correspondence
- Reports and records
- Statistics
**Security and safety**:

- Criminal record check
**Transportation/travel information**:

- Public transportation is not available
**Work conditions and physical capabilities**:

- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Sitting
**Other benefits**:

- Team building opportunities
- Parking available

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