Manager, Administration

3 weeks ago

London, Canada Western University Full time

**Classification & Regular Hours**:
Hours per Week: 35

Salary Grade: 15

**About Western**:
Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.

**About Us**:
The Department of Biochemistry is a vibrant community of faculty, research personnel, students and administrative staff dedicated to the pursuit of excellence in research and teaching. The Department conducts research in the areas of Human Genetics; Intracellular Communication; Macromolecular Structure & Dynamics; Genomics, Proteomics, Metabalomics; Synthetic Biology and Bioinformatics.

**Responsibilities**:
The Manager, Administration & Finance will oversee, direct, and assist with establishing the vision for a wide variety of administrative, human resources, communications and financial processes to ensure smooth and efficient administration of the Department of Biochemistry. The role will participate in the development and implementation of strategic administrative plans, programs and policies to ensure successful alignment and progress. The Manager, Administration & Finance will monitor and implement administrative processes to identify opportunities for improvement, and to ensure adherence with University policies and procedures and relevant legislation. The role will manage resources, lead and direct the work of others, and ensure appropriate controls are in place to manage risks. The Manager, Administration & Finance will ensure continuity of administrative operations, coach and train staff, and provide comprehensive consultation on a variety of administrative processes to ensure the University community is served effectively.

**Qualifications**:
**Education**:

- Undergraduate Degree in Business Management/Administration or related discipline
- Completion or working towards Chartered Professional Accountant Designation, CIM and/or Certified Human Resources Professional preferred

**Experience**:

- 5 years of administrative, human resources, and financial experience in a complex office environment
- 5 years of experience managing staff and projects
- Experience in strategic planning, implementation and operationalization
- Experience in a unionized or public sector environment is preferred
- Experience working in a University setting would be an asset

Knowledge, Skills & Abilities:

- Knowledge of general office procedures, best practices for assessing, developing and implementing new business processes and procedures
- Knowledge of financial budgeting and principles, Human Resources principles and practices, Employment Standards Act and other relevant legislation
- Knowledge of best practices in building a strong collaborative team and leading people
- Project management skills to champion a project from conception to completion, and to ensure that team roles are clear, milestones are communicated and deadlines are met
- Analytical skills in the areas of financial and business management to draft budget proposals, forecast expenses and monitor relevant accounts
- Ability to organize and effectively manage financial and human resources needed to achieve results
- Communication skills with the ability to converse with, write reports for, and deliver presentations to all levels of the organization
- Ability to ensure confidentiality and privacy is maintained through the appropriate retention and destruction of information
- A well-defined sense of diplomacy including solid negotiation, facilitation, and conflict resolution skills
- Ability to promote individual growth by encouraging others to learn new skills and develop themselves
- Ability to quickly re-allocate resources and adjust priorities in response to unexpected events or changing circumstances
- Computer skills with the ability to train others in system usage
- Advanced computer skills in Microsoft Office Suite
- Advanced judgment, analytical and problem solving skills with a consultative and collaborative approach to addressing issues and opportunities
- Results-oriented with the ability to motivate and coach employees to meet high performance standards, while working effectively as a member of the leadership team
- Strong leadership skills with the ability to develop a shared vision to lead and coach employees to excellence
- Influential interpersonal skills that build positive and strong relationships at all levels of the organization
- Familiarity with University policies and procedures preferred

**Western Values Diversity**:
**Please Note**:
We thank all applicants for their interest; however, only those chosen fo

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