Manager, Operations

3 months ago

London, Canada Western University Full time

**Classification & Regular Hours**:
Hours per Week: 35

Salary Grade: 16

**About Western**:
Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.

**About Us**:
Western’s Schulich School of Medicine & Dentistry is a leading Canadian centre of outstanding education and research shaping health care for the next generation, and is the largest and most complex faculty on campus. The Departments of Anatomy & Cell Biology and Medical Biophysics are two basic science departments within the Schulich School of Medicine & Dentistry, each with a significant independent academic mission, research profile and large graduate & undergraduate programs. They are two distinct departments operating within the Schulich School of Medicine & Dentistry.

Collectively, the overarching missions of the two Departments are to champion and enhance innovation in education and research; inspire and empower the next generation of students; broaden community engagement; and create new partnerships to attract and produce the best faculty, staff and students.

**Responsibilities**:
The Manager, Operations (Administration and Finance) provides strategic operational leadership and management of the Departments of Medical Biophysics and Anatomy and Cell Biology, overseeing, directing, and assisting with establishing the vision for a wide variety of administrative, human resources, communications and financial processes to ensure smooth and efficient operations. The role will participate in the development and implementation of strategic administrative plans, programs and policies for both Departments to ensure successful alignment and progress, and the achievement of both Departments missions and objectives. The Manager will monitor and implement administrative processes to realize opportunities for improvement, and to ensure adherence with University and Schulich policies and procedures, and relevant legislation. The role will manage financial, human and physical resources, lead and direct the work of others, and ensure appropriate controls are in place to manage risks. The Manager will ensure continuity of administrative operations throughout changes in academic leadership, facilitate successful undergraduate and graduate education program delivery, research and scholarly work in each Department, coach and train staff, and provide comprehensive consultation on a variety of administrative processes to ensure the University community is served effectively.

**Qualifications**:
**Education**:

- Undergraduate Degree in Business Management/Administration with courses taken in human resources and accounting
- Master's Degree is preferred
- Completion of, or working towards, Canadian Institute of Management (CIM) and/or Certified Human Resources Professional (CHRP) designation(s) preferred

**Experience**:

- 5 years of administrative operation and human resources experience in a complex office environment
- 2 years of experience managing staff and projects
- Experience with the implementation of strategic, human resources, and financial plans
- Experience in a unionized or public sector environment preferred
- Experience in a health-care or academic environment preferred

Knowledge, Skills & Abilities:

- Knowledge of general office procedures, best practices for assessing, developing and implementing new business processes and procedures
- In-depth knowledge Human Resources principles and practices, Employment Standards Act and other relevant legislation with demonstrated skills working with collective agreements, employment standards and the ability to advise on policies and procedures as they relate to different employee groups
- Knowledge of best practices in building a strong collaborative team and leading people
- Project management skills to champion a project from conception to completion, and to ensure that team roles are clear, milestones are communicated and deadlines are met
- Analytical skills in the areas of financial and business management to implement budgets, forecast expenses and monitor relevant accounts
- Ability to organize and effectively manage human resources needed to achieve results
- Communication skills with the ability to converse with, write reports for, and deliver presentations to all levels of the organization
- Ability to ensure confidentiality and privacy is maintained through the appropriate retention and destruction of information
- A well-defined sense of diplomacy including solid negotiation, facilitation, and conflict resolution skills
- Abili

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