Document Specialist

3 weeks ago

Montréal, Canada Davies Ward Phillips & Vineberg LLP Full time

About Davies

Davies is a top-tier Canadian law firm focused on high-stakes matters. With offices in Montreal, Toronto and New York, we are consistently at the centre of the most challenging deals and cases in Canada and abroad.

A position at Davies is more than just a job. When you join the firm, you will be welcomed by a team that places as much emphasis on supporting its people as it does on serving its prestigious clients. As such, we have created a collaborative environment where team members of all backgrounds feel appreciated and are encouraged to share their ideas while working alongside some of the brightest legal and business professionals who are eager to share their knowledge and experience.

About the Position

Business Centre hours are between 9 a.m. to 11 p.m. Various shifts are available. We're flexible and attentive to your needs.

Primary Responsibilities
- Draft, format and revise legal and other complex documents in Word from handwritten text, documents converted from PDF, the firm’s templates and the transcription of digital dictation
- Create Excel spreadsheets, tables, graphics and organizational charts
- Design PowerPoint presentations and legal document templates
- Proofread documents by checking spelling, grammar and formatting in both French and English to ensure compliance with Davies' guidelines and visual identity
- Provide frontline technical support in Microsoft Office, especially in Word, to our users by tapping into one’s advanced knowledge of Word, Excel and PowerPoint
- Develop and share best practices for working efficiently in Microsoft Office
- Prioritize work effectively while respecting deadlines
- Keep abreast of new technologies and developments in document production
- Participate in special projects and perform any other related tasks

**Qualifications**:

- College diploma in office automation techniques or equivalent diploma and a minimum of seven (7) years' experience in a document specialist position, preferably in a professional services firm or law firm; an equivalent profile combining a diploma, training and experience may be considered
- Exceptional proficiency in advanced functions of Word, Excel, PowerPoint and Adobe Pro
- Ability to work with graphics and images
- Outstanding client service and excellent communication and interpersonal skills
- Excellent oral and written skills in French and English _*Our Montréal office represents and delivers service in Québec both to Québec-based clients and to clients that do business in Québec. The incumbent will be required to interact and produce content in both French and English, hence verbal and written proficiency in both languages is required._
- Ability to manage priorities and evaluate time required to meet deadlines
- Strong analytical skills and proven ability to resolve technical questions promptly
- Exceptional attention to detail
- Comfortable working under pressure in a professional and consistently evolving environment
- MOS Certification an asset
- Knowledge of organizational chart software an asset

To Apply

We thank all applicants for their interest; however, only those selected for further consideration will be contacted.

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