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Administrative Assistant

4 weeks ago

Greater Sudbury, Canada Join The A Team Full time

Administrative Assistant

Unlock Your Potential

Become an Administrative Assistant at Plan A Senior Care Staffing and Recruitment

Are you ready to embark on a thrilling career journey and make a real difference in the lives of seniors? Look no further than Plan A Senior Care Staffing and Recruitment. We are Canada’s leading senior care staffing strategy.

As an Administrative Assistant, you’ll be a key player in a dynamic and growing environment. Serving as the primary point of contact for the Plan A Corporate office, you will handle phone calls and in-person interactions with professionalism, patience, and a strong customer focus. An energetic, organized, and creative approach will be essential for fitting into our collaborative culture and ensuring operational efficiency.

**Salary**: $45 000 - $55 000

Perks and Benefits:

- Extended medical and health coverage that includes medical, dental, and vision.
- Life and Disability Insurance.
- Competitive Vacation Plan.
- 4 paid personal days/year.
- Continuous training and professional development.

What we are seeking from you:

- Serve as the first point of contact for internal and external calls and inquiries, efficiently triaging and tracking requests.
- Deliver exceptional customer service consistently.
- Provide comprehensive administrative support across all companies.
- Greet clients, suppliers, and visitors professionally and warmly.
- Prepare and coordinate logistics for venues, materials, travel, accommodations, and catering.
- Schedule and coordinate meetings, appointments, and events, managing all related logistics.
- Prepare meeting documents, agendas, correspondence, presentations (PowerPoint), and edit reports/publications.
- Organize and maintain files, including sorting, filing, retrieving documents, and managing receipts.
- Provide information on Plan A's policies and procedures to employees and partnered homes.
- Develop proficiency in StaffStat software.
- Promote Plan A’s vision and inspire individuals to join and contribute to Plan A.
- Ability to manage multiple calendars.

What you bring:

- Minimum of two years of experience as an Administrative Assistant.
- Must have a post-secondary diploma or degree in office administration.
- Must have proficiency in Microsoft Office Suite.
- Positive attitude with strong collaborative skills.
- Ability to take initiative, be self-directed, adaptable, and innovative.
- Strong interpersonal skills, including flexibility and teamwork.
- Excellent time management, prioritization, and organizational skills, especially during high workload periods.
- Outstanding communication, presentation, and problem-solving abilities.
- Proficiency in French is considered an asset.