Administrative Personal Assistant

1 month ago


Markham, Canada Williams Meaden & Moore Inc. Full time

We are looking for a responsible, versatile, proactive and highly-organized Administrative Assistant to perform administrative duties for a Partner of our firm. In this role, you will be responsible for scheduling meetings, making travel arrangements, handling correspondence, conduct research, produce reports, file organization, run errands, drive Partner to client destination and other duties when required by the Partner.

To ensure success in this role, you should exhibit excellent organizational skills and be intuitive to the needs of the Partner, have strong communication skills and work autonomously to provide customized administrative support.

**Duties and Responsibilities**:

- Schedule meetings and appointments
- Manage the Partner’s calendar to accurately assess availability
- Manage travel arrangements, transport and accommodation
- Handle errands as needed
- Conduct research, produce reports
- Copying, scanning and faxing documents as well as taking notes
- Remind the Partner of important tasks and deadlines
- Collating and filing expenses
- Capacity to remain calm and focused when juggling multiple requests and managing a busy calendar
- Other duties as assigned by the Partner

**Requirements and Qualifications**
- Professional discretion and confidentiality
- Outstanding organization and time management skills
- Efficient, discrete, flexible, adaptable, proactive
- Ability to multitask and prioritize daily workload
- Proficiency and flexibility with different software systems
- High attention to detail, self-starter personality
- Able to work independently, take initiative
- Excellent communication skills, able to communicate clearly and concisely
- Working hours will vary, must be flexible to accommodate the Partners busy schedule
- Have a valid driver’s license and maintain a clean driving record

**Job Types**: Full-time, Permanent

**Benefits**:

- Company events
- Dental care
- Extended health care
- On-site parking
- Paid time off
- Vision care

Schedule:

- Monday to Friday

**Experience**:

- Schedule management: 1 year (preferred)
- Administrative: 1 year (preferred)
- Travel arrangement: 1 year (preferred)

Work Location: In person



  • Markham, Canada Manrke Full time

    **_Are you passionate about success? We’re scaling rapidly and we need best-in-class talent._** At Manrkē, business and tax professionals from around the world are empowering clients to become financial champions. From top athletes to musicians and global influencers as well as entrepreneurs in business tech, digital media, e-commerce, virtual education,...


  • Markham, Canada William Meaden & Moore Inc. Full time

    '**Executive Personal Assistant** We are looking for a responsible, versatile, proactive and highly-organized Executive Personal Assistant to perform personalized administrative duties for a Partner of our firm. In this role, you will be responsible for scheduling meetings, making travel arrangements, handling correspondence, file organization, drive...


  • Markham, Canada Step Up Academy of Learning Full time

    **Responsibilities**: - Provide administrative support to the Director - Manage the Director's calendar and schedule appointments - Coordinate and schedule meetings, conferences, and travel arrangements - Prepare and edit correspondence, reports, and presentations - Maintain office files and records in an organized manner - Answer phone calls and respond to...


  • Markham, Canada Step Up Academy of Learning Full time

    **Duties** We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will provide essential support to ensure the smooth operation of our office. Your responsibilities will include: - Performing general administrative tasks such as data entry, filing, and proofreading documents -...


  • Markham, Canada FSPS Full time

    First Security Protection Services is a mid-sized company located in Markham, ON, offering proficient Security Guard Services, Digital CCTV Systems, and Access Control Systems. Our most valued asset is our personnel, and our greatest strength is the competitive pricing we offer to our clients. We continue to grow as one of the Greater Toronto Area's value...


  • Markham, Canada Toronto Kids Fashion Week Full time

    ADMINISTRATIVE ASSISTANT Jobe type: Full - time **Salary**: starting at $20/ hr (Up to $25/ hr depending on employee experience) Schedule: Monday - Friday Job Location: In-person in Markham Who Are You: - Possesses a strong work ethic and takes initiative to drive projects forward - Interested in the fashion/ event planning industry - Exhibits...


  • Markham, Canada Mind Connections Inc. Full time

    Administrative assistant would be responsible for assisting clinicians with scheduling, taking phone calls, completing treatment plans and helping the Director in running the day to day operations of the company. Looking for a highly driven, organized and committed individual with some background in working in healthcare. **Job Types**: Full-time **Job...


  • Markham, Canada LIMEN Full time

    **Responsibilities**: - Provides administrative support to ensure efficient operation of office. - Answers phone calls, schedules meetings and supports visitors. - Carries out administrative duties such as filing, typing, copying, binding, scanning etc. - Completes operational requirements by scheduling and assigning administrative projects and expediting...


  • Markham, Canada TopHat HR Full time

    **Join us as the Ultimate Administrative Assistant!** Are you prepared to seize an extraordinary opportunity teeming with potential for boundless growth? As the Administrative Assistant, your impact will resonate profoundly at every turn. This isn't your run-of-the-mill administrative role; it's an invitation to flourish and contribute to the triumph of our...

  • Executive Assistant

    5 days ago


    Markham, Canada Manrke Full time

    **_Are you passionate about success? We’re scaling rapidly and we need best-in-class talent._** At Manrkē, business and tax professionals from around the world are empowering clients to become financial champions. From top athletes to musicians and global influencers as well as entrepreneurs in business tech, digital media, e-commerce, virtual education,...


  • Markham, Canada Unionville College Full time

    Unionville College is searching for an Administrative Assistant who is interested in working at an exciting and dynamic environment that offers a challenging pace, involving multi-tasking and supporting a variety of executive administrative functions, are suitable for this position. This position reports directly to the Administrator, and is responsible for...


  • Markham, Canada AGF Rebar Inc. Full time

    **Do you know AGF Rebar ? **AGF rebar is a division of the AGF Group, a Canadian leader in the supply and installation of reinforcing steel since 1948. AGF group is a Montreal based company with activities in now 10 countries. We specialize in rebar and have participated in many high-end projects like windmills, bridges, hospitals, sports complexes,...


  • Markham, Canada AGF Rebar Inc. Full time

    **Do you know AGF Rebar ? **AGF rebar is a division of the AGF Group, a Canadian leader in the supply and installation of reinforcing steel since 1948. AGF group is a Montreal based company with activities in now 10 countries. We specialize in rebar and have participated in many high-end projects like windmills, bridges, hospitals, sports complexes,...


  • Markham, Canada wd swim Full time

    We are searching for Administrative Assistant to join our team! As a member of our staff, you will be responsible for providing a superior level of customer service to WD Swim School students and parents, prospective students and guests, ensuring an exceptional “Judgement Free” member experience! Some of your responsibilities will include: -...


  • Markham, Canada wd swim Full time

    We are searching for Administrative Assistant to join our team! As a member of our staff, you will be responsible for providing a superior level of customer service to WD Swim School students and parents, prospective students and guests, ensuring an exceptional “Judgement Free” member experience! Some of your responsibilities will include: -...


  • Markham, Canada wd swim Full time

    We are searching for Administrative Assistant to join our team! As a member of our staff, you will be responsible for providing a superior level of customer service to WD Swim School students and parents, prospective students and guests, ensuring an exceptional “Judgement Free” member experience! Some of your responsibilities will include: -...


  • Markham, Canada wd swim Full time

    We are searching for Administrative Assistant to join our team! As a member of our staff, you will be responsible for providing a superior level of customer service to WD Swim School students and parents, prospective students and guests, ensuring an exceptional “Judgement Free” member experience! Some of your responsibilities will include: -...


  • Markham, Canada AGF Rebar Full time

    **AGF Rebar Inc.** is a part of the **AGF Group** and specializes in reinforcing steel and post-tensioning. Founded in 1948, the company has grown over the years, through acquisitions, partnerships and the creation of new companies. Today, the AGF Group is made of more than 25 business units located in Canada, Chile, Colombia, Costa Rica, France, West...


  • Markham, Canada Watchnet Inc. Full time

    **Position: Administrative Assistant** **No of Positions: 1** We are currently looking for an experienced individual to fill the position of “Administrative Assistant” at our business, _Watchnet Inc._ Our company WatchNet is a supplier of surveillance equipment and quality video located in Markham. We provide highly developed digital video solutions...


  • Markham, Canada Watchnet Inc. Full time

    **Position: Administrative Assistant** **No of Positions: 1** We are currently looking for an experienced individual to fill the position of “Administrative Assistant” at our business, _Watchnet Inc._ Our company WatchNet is a supplier of surveillance equipment and quality video located in Markham. We provide highly developed digital video solutions...