Manager, Postgraduate Medical Education

3 weeks ago

Ottawa, Canada University of Ottawa Full time

Job Type:
Employee

Duration in Months (for fixed-term jobs):
18

Job Family:
Academic Program Management

of Open Positions:
1

Faculty/Service - Department:
Postgraduate Medical Education

Campus:
Roger Guindon Hall

Union Affiliation:
N/A

Date Posted:
July 27, 2023

Closing Date:
August 07, 2023

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above

Hours per week:
35

Salary Grade:
Non-Union Grade NM1

Salary Range:
$95,745.00 - $116,554.00

About the Faculty of Medicine

Welcome to the University of Ottawa Faculty of Medicine, the first and largest bilingual medical faculty in Canada. Our learners have access to state-of-the art facilities and specialized institutions as they learn alongside world-class physicians and scientists. Consistently ranked among the top 10 medical schools in Canada, our faculty is among the top faculties of medicine in the world for research impact in biomedical and health sciences.

Position purpose:
Reporting to the Senior Manager, Postgraduate Medical Education. Responsible and accountable for the management, coordination and planning of all academic and administrative operations related to the delivery of the Postgraduate Medical Education (PGME) Program. Provides leadership and expertise in developing strategies to ensure high quality of postgraduate medical education trainee experience and contributes to the excellent reputation of the residency and fellowship programs.

In this role, your responsibilities will include:
Program Management: Plans, manages and coordinates all administrative operations of the admission, registration of PGME trainees, completion of mandatory requirements prior to clinical placements, accommodations, academic progress, evaluations, completion of training certificates and reporting. Establishes priorities and services offered to various groups including but not limited to Canadian and international residents and fellows, Program Administrators, Program Directors, faculty members and leadership. Responsible for the delivery of quality of services offered to all stakeholders.

Communication and Liaison: Responsible for maintaining open communication and effective relationships with external stakeholders such as the affiliated teaching hospitals, Simulation Center and community clinics for the delivery of medical care while ensuring compliance with clinical placement requirements to be on site. Liaise with governing bodies such as the Royal College of Physicians and Surgeons of Canada, the College of Family Physicians of Canada, the College of Physicians and Surgeons of Ontario (CPSO), and other stakeholders such as MCC, CARMs, AFMC, OMA, COFM, CMPA, PARO, OPRC, and sponsors.

Team Management: Hires, supervises and evaluates direct reports, and ensures that they have the training and tools needed to efficiently and effectively do their jobs. Applies human resources management procedures and regulations. Oversees team members engaged in the provision of administrative and academic services. Implements a functional structure to ensure administrative staff are well coordinated and efficiently organized. Fosters a culture that focusses on continuous improvement, anticipating needs of both internal and external stakeholders and prioritizes service excellence.

Training and Tools: Develops and maintains effective administrative processes and training methodology to ensure employees, program administrators, program directors and leaders are provided with proper resources to perform their role. Ensures policies and procedures are followed, and address issues related to delivery of services. Provides expertise in the development of tools supporting the academic services such as the Learner Management Systems and adapt processes accordingly to ensure efficient and high-quality delivery of operations.

Continuous Improvement: Leads discussions with administrative and faculty team members as well as external stakeholders in order to streamline processes and workflow to eliminate inefficiencies. Develops and implements a working model that will improve service delivery for our internal and external stakeholders. Acts as an expert consultant for all academic processes and participates actively in several committees in the department, faculty, university, hospital and clinical sites and externally.

Governance: Responsible for managing the implementation and delivery of new program components as required. Ensures new policies and modifications to the program approved by the faculty, university and hospital/clinical sites are put in place.

Accreditation: Provides information required for accreditation reviews and participates in the meetings with the accreditors. Actively contributes to the accreditation process by implementing new initiatives, monitoring processes and providing required information and reporting recommended by the Leadership Team to meet accreditation standards.

What you will bring:
Essential Qu

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