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Administrative Assistant

1 month ago

Ajax, Canada KINDERBROOK MONTESSORI SCHOOL. Full time

Education: Secondary (high) school graduation certificate
- Experience: 1 year to less than 2 years
**Tasks**:

- Supervise other workers
- Record and prepare minutes of meetings, seminars and conferences
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Order office supplies and maintain inventory
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
- Type and proofread correspondence, forms and other documents
- Respond to employee questions and complaints
- Oversee the preparation of reports
- Manage contracts
- Establish and implement policies and procedures
- Oversee payroll administration
- Plan, organize, direct, control and evaluate daily operations
**Supervision**:

- 3-4 people
**Computer and technology knowledge**:

- Accounting software
- MS Excel
- MS PowerPoint
- MS Word
- MS Windows
**Area of specialization**:

- Correspondence
- Contracts
- Statistics
- Invoices
**Work conditions and physical capabilities**:

- Fast-paced environment
- Work under pressure
- Tight deadlines
- Repetitive tasks
- Attention to detail
**Personal suitability**:

- Ability to multitask
- Accurate
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Reliability
- Team player
- Judgement
- Work Term: Permanent
- Work Language: English
- Hours: 35 hours per week