Associate Administrator, Corporate Services

3 months ago

Calgary, Canada The University of Calgary Full time

**Description**

**Associate Administrator, Corporate Services**

**Innovate Calgary**
CALGARY, ALBERTA

Innovate Calgary is the technology transfer and business incubator center for the University of Calgary. As part of the Office of the Vice-President (Research) portfolio, we work with University of Calgary researchers, students, and other members to bridge the gap between discovery and create economic and societal impact. We provide a unique environment for employees, combining a flexible working environment with significant exposure to the breadth of the University of Calgary¿s growing innovation and entrepreneurial ecosystem.

**Associate Administrator, Corporate Services**

Position Overview:
Key Responsibilities:

- Meeting Bookings and Calendar Management for CEO and Corporate Services:_
- Schedule and manage appointments, meetings, and conference calls for the CEO, Head of Operations, and other directors when necessary.
- Work with the Head of Operations to coordinate and maintain the CEO¿s calendar, ensuring timely communication and updates.
- Arrange meeting logistics, including room bookings, equipment setup, and catering services.
- Employee Onboarding and Offboarding Support:_
- Set up offices for new hires, including light cleaning and organizing files and supplies.
- Create name placards for office locations.
- Update mail slots for new hires.
- Reset offices when employees leave, including light cleaning, organizing files, and storing computer equipment.
- Office and Equipment Management:_
- Manage and maintain photocopiers, monitor supply levels, add/remove users, and coordinate invoice payments.
- Monitor the postage meter, handle mail distribution, and occasional off-site mail pick-up.
- Ensure proper functioning and maintenance of other office equipment.
- Emergency Response and Safety:_
- Implement ad hoc emergency response protocols as required.
- Inform visitors of new safety guidelines and put up notification signs.
- Notify Security and the Facilities Manager of any safety or security concerns immediately.
- Function as a designated company fire warden, ensuring safety guidelines are maintained and providing direction during emergencies.
- Office Administration:_
- Maintain a tidy and organized office environment, including light cleaning of reception and communal areas.
- Manage coffee stations, water coolers, snacks, office stationery, and supplies.
- Ensure kitchens, washrooms, and shared spaces are clean and stocked, arranging for cleanup and ordering supplies as required.
- Receive and store office and kitchen supplies.
- Recycle batteries and photocopier supplies.
- Assist in planning and coordinating staff events.
- Travel Coordination:_
- Work with designated travel agents to coordinate employee business travel requirements.
- Meeting Room Management:_
- Book meeting rooms via the online reservation system and make changes as required.
- Reset meeting rooms, including light cleaning, and organizing equipment and supplies.
- Monitor meeting room equipment and coordinate repairs as needed.
- Order and set up catering for meetings as required.

Qualifications:

- High school diploma or equivalent; additional qualifications in office administration are a plus.
- University degree would be an asset.
- Proven experience in an administrative role, preferably in a corporate environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Strong communication and interpersonal skills.
- Highly self-motivated with the ability to manage multiple tasks and prioritize effectively.
- Attention to detail and critical thinking skills.
- Ability to work independently and as part of a team.

Work Environment:
This role is office-based, with responsibilities requiring physical presence for light cleaning, organizing, and emergency response tasks. The Associate Administrator must be prepared to manage occasional physical tasks related to office setup and maintenance.

**How to Apply**

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

**Application Closing Date**:September 27, 2024
- Innovate Calgary is an equal opportunity organization committed to building and fostering a fair and inclusive community that values diversity and encourages respect for all. We welcome applicants across any race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, Indigenous status, or any other legally protected factors. We recognize the value of identifying and removing barriers for any applicants interested in participating in our programs._

  • Guest Services Associate

    2 months ago

    Calgary, Canada ATCO Corporate Full time

    Always there. Anywhere_. That’s us! We are committed to delivering inspired solutions for a better world. We care about our communities, we care about each other, and we care about showing up for those who need us. We value and encourage different perspectives and we have the courage to do the right thing, even when it’s hard. We’re looking for...

  • Corporate Support Associate

    4 weeks ago

    Calgary, Alberta, Canada Mehan Realty & Financial Services Ltd Full time

    About the JobMehan Realty & Financial Services Ltd is seeking a highly organized and detail-oriented Corporate Support Associate to join their team. In this role, you will provide administrative support to ensure the smooth operation of our office.Job SummaryThis is a permanent, full-time position with a salary range of $45,000 - $55,000 per year, depending...

  • Corporate Securities Associate

    7 months ago

    Calgary, Canada Blakes Full time

    Corporate Securities Associate (Calgary) The Blakes Securities group provides an exceptional opportunity for its associates to develop strong legal and client-service skills through work on local, national and international corporate finance transactions, public mergers and acquisitions, and other securities law and related matters. Assist issuers,...

  • Administrative Services Manager

    4 weeks ago

    Calgary, Alberta, Canada INDER SANDHU ACCOUNTING & TAX SERVICES INC. Full time

    We are seeking an experienced Administrative Services Manager to join our team at INDER SANDHU ACCOUNTING & TAX SERVICES INC. as a Corporate Governance Specialist. This is a permanent, full-time opportunity offering a competitive salary of $85,000 per year.

  • Corporate Traveler

    2 months ago

    Calgary, Canada Corporate Traveler (US) Full time

    **Refer a friend** **Job no**: 523971 - D **Brand**: Corporate Traveler (US) **Work type**: Full time **Location**: Alberta **Categories**: Corporate & Group Travel **Corporate Traveler - Technical Implementations Manager - Calgary, AB** A world where tech and people work collectively to make corporate travel simpler, faster and easier. Corporate...

  • Corporate Administrator

    1 month ago

    Calgary, Canada LaPrairie Group Full time

    **LaPrairie Group of Companies is looking for a Corporate Administrator to join its team in downtown Calgary, Alberta.** The **Corporate Administrator** is responsible for a wide variety of administrative duties in support of LAPRAIRIE's several operating divisions across North America. You will facilitate general administration, office management,...

  • Corporate Finance Associate

    5 days ago

    Calgary, Alberta, Canada Urban Legal Recruitment Inc. Full time

    Urban Legal Recruitment Inc. is seeking a highly skilled Corporate Finance Associate to join their national team of experts in Financial Services.As a Tier 1 Firm in Capital Markets, M&A and Project Finance and Banking, our client has been continuously recognized by the Best Lawyers in Canada publication, demonstrating their commitment to excellence for...

  • Service Associate, Personal Insurance

    2 months ago

    Calgary, Canada Acera Insurance Services Ltd. Full time

    We put our people first. As an employer of choice, Acera Insurance_ offers an outstanding workplace and employee culture that creates valuable opportunities for all employees._ - Our people are:_ - _ Encouraged to challenge the status quo and never stop learning in their commitment to excellence._ - _ Empowered with a sense of accountability and autonomy to...

  • Legal Administrative Assistant

    6 months ago

    Calgary, Canada Gowling WLG Full time

    **ABOUT GOWLING WLG** At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service. Employee...

  • Corporate and Financial Services Associate

    7 days ago

    Calgary, Alberta, Canada Urban Legal Recruitment Inc. Full time

    Job DescriptionWe are seeking a highly skilled Corporate and Financial Services Associate to join our team. As a key member of our national team, you will have the opportunity to work on high-profile projects in capital markets, M&A, and project finance and banking.About Our ClientOur client is a leading Tier 1 Firm with a strong reputation in the industry....

  • Corporate Paralegal

    1 week ago

    Calgary, Canada DIRTT Full time

    The Corporate Paralegal is a key professional that coordinates and provides legal and administrative support for all facets of the Company’s legal workstreams and supports with various corporate communication and governance tasks. This role conducts research, drafts documents and board resolutions, coordinates and tracks contract reviews, and maintains a...

  • Associate Lawyer

    3 weeks ago

    Calgary, Canada Urban Legal Recruitment Inc. Full time

    p>Urban Legal Recruitment Inc. – Calgary, AlbertaOur client is known as being Canada’s Law Firm. p>Our client is a future-minded firm delivering high-value advice and known for their unwavering commitment to innovation, diversity and inclusion, community involvement, and talent development. Their Calgary office is now seeking to add a talented mid to...

  • Associate Lawyer

    2 weeks ago

    Calgary, AB, Canada Urban Legal Recruitment Inc. Full time

    Our client is a top tier, full service national law firm with offices throughout Canada. Our client's Corporate Department is currently seeking an exceptional mid-level associate to join its highly regarded Energy practice group in their Calgary Office. This group provides leading advice on all aspects of energy-related private mergers, acquisitions and...

  • Corporate Energy Associate Lawyer

    5 days ago

    Calgary, Alberta, Canada Urban Legal Recruitment Inc. Full time

    About Our ClientOur client is a renowned boutique law firm based in Calgary, Canada. With a team of over 120 talented lawyers, they provide expert legal services across various sectors, including energy, technology, and life sciences.Their unique approach focuses on supporting entrepreneurs and offering tailored advice to their clients. They are now seeking...

  • Associate Lawyer

    3 weeks ago

    Calgary, Canada Urban Legal Recruitment Inc. Full time

    Our client is a leading regional law firm. Their operations began in 1980 and they have now grown to approximately 65 lawyers. They continue to be ranked in the 2025 edition of Chambers Canada Guide: Canada's Leading Lawyers for Business as “Highly Regarded for Corporate/Commercial - Alberta”. Our client is a member of TAGlaw, a global alliance of more...

  • Associate Lawyer

    3 weeks ago

    Calgary, Canada Urban Legal Recruitment Inc. Full time

    Our client is a leading regional law firm. Their operations began in 1980 and they have now grown to approximately 65 lawyers. They continue to be ranked in the 2025 edition of Chambers Canada Guide: Canada's Leading Lawyers for Business as “Highly Regarded for Corporate/Commercial - Alberta”. Our client is a member of TAGlaw, a global alliance of more...

  • Associate Lawyer

    3 weeks ago

    Calgary, Canada Urban Legal Recruitment Inc. Full time

    Our client is a leading regional law firm. Their operations began in 1980 and they have now grown to approximately 65 lawyers. They continue to be ranked in the 2025 edition of Chambers Canada Guide: Canada's Leading Lawyers for Business as “Highly Regarded for Corporate/Commercial - Alberta”. Our client is a member of TAGlaw, a global alliance of more...

  • Corporate Communications Associate

    3 months ago

    Calgary, Canada Responsibility Matters Inc. Full time

    **We are seeking a corporate communications professional wanting to pivot into ESG/sustainability report writing** **Location**:Calgary, AB **Position Type**: Full time (9-month contract with potential to extend) **Title**:Junior Associate **Experience**: 2-5 years **What you will be doing** Reporting to a senior associate, this position is responsible...

  • Corporate Consultant

    6 months ago

    Calgary, Canada City of Calgary Full time

    If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, join The City of Calgary. City employees deliver the services, run the programs and operate the facilities which make a difference in our community. We support work-life balance, promote physical and psychological safety, and offer...

  • Corporate Administrative Specialist

    4 weeks ago

    Calgary, Alberta, Canada Supreme Security Full time

    Job OverviewWe are seeking a highly skilled Corporate Administrative Specialist to join our team at Supreme Security. As a key member of our organization, you will be responsible for providing administrative support to ensure the smooth operation of our daily activities.