Administrative Coordinator and Project Development

3 months ago

Montréal QC, Canada Cirque du Soleil Full time

**Administrative coordinator and project development support**

Creations and Productions
- Permanent Position_

We have a place for individuals with a distinct penchant for ensuring the smooth operation of our shows and events, for conceiving remarkable products, for putting their ingenuity at the service of their team, and for contributing to the enhancement of their expertise and the development of exceptional practices. Cirque du Soleil Entertainment Group relies on an ever more creative and collaborative approach to work in order to constantly push back the limits of the imagination

**Put your expertise in the spotlight**

As Administrative Coordinator and Project Development Support, you will be primarily called upon to perform administrative tasks in support of the Vice-President and General Manager of the Events and Experiences Division.

More specifically, you will:

- Support the management team in their daily administrative tasks (diary management and appointment scheduling, documentation management, etc.);
- Act as a resource person for all incoming requests and forward them to the appropriate people;
- Prepare and write customer presentations and sales tools to support business development objectives;
- Research and compile information (competition, potential customer information, worldwide events, conferences, etc.);
- Prepare and track expense accounts;
- Organize travel, purchase and follow up on airline tickets and hotel reservations;
- Liaise with I.T. department for computer equipment and systems, and ensure follow-up;
- Organize meetings and committees, prepare agendas, take notes during meetings and draft minutes, and prepare follow-ups with customers and prospects;
- Work independently to perform complex and diversified advanced administrative and presentation tasks;
- Layout, write and prepare presentations to committees and management;
- Update various performance tracking and CRM files;
- Assist in all other administrative functions.

**YOUR UNIQUE EXPERTISE**
- Minimum 3 to 5 years' experience in a similar field;
- DEC in administration an asset;
- Flexibility and organizational skills;
- Availability, punctuality and ability to work as part of a team;
- Ability to manage priorities, initiative, discretion, autonomy, organizational skills and diplomacy;
- Excellent communication skills in French and English.

**To keep pace with the creation, production and distribution of our products, our employer proposal is unique.
**HERE IS AN OVERVIEW**
- An inclusive hybrid work mode based on team experience and flexible working hours
- Access to an individual office on the days you come to the Montreal Studio, a stimulating environment that will allow you to put all your creativity to good use
- A culture focused on the development of fair practices and unifying events
- Professional growth focused on high quality projects to propel your career
- Cirque du Soleil Entertainment Group is committed to creating and maintaining an accessible and inclusive workplace. Proud ambassador of equality in employment, Cirque du Soleil Entertainment Group is committed to eliminating discrimination based on age, skin color, origins, religion, sex, gender, sexual orientation and any other characteristic. Neutral and inclusive writing is now preferred for all new job postings._

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