Purchasing Clerk

1 month ago


Regina, Canada City of Regina Full time

**Openings**: 1

**Type of Posting**: Internal & External

**Location Name**: City of Regina, Regina, Saskatchewan, CA

**Date Posted**: April 4, 2023

**Closing Date**: April 25, 2023

**Profession**: Finance, Accounting & Purchasing

**Experience Level(s)**: Entry-Level

**Desired Employment Status**: Term

**Education Level(s)**: Grade 12

**Job ID**: 1245
Position Summary
In recognizing our relationship to the land, we grow our community and improve quality of life. This statement reinforces an Indigenous worldview that our relationship with the land is foundational, and our respect and care for this relationship informs and influences our decision-making.
This position is responsible for duties related to centralized purchasing and procurement function. Duties & Responsibilities
Maintains authorization for purchases of goods and services database for delegated purchasing authority limits
Maintains vendor/commodity and service table, including conducting vendor research when necessary
Assembles tender documents, prepares bid summaries, and award documents and forwards to senior purchasing staff
Monitors purchases for corporate supplies/service contracts
Verifies and authorize the release of invoices on hold
Closes out purchase orders and blanket order releases
Ensures the timely entry of requisitions, blanket order releases, and receiving documents
Assists in the distribution of formal tender packages in accordance with policy
Responds to inquiries regarding purchasing
Maintains filing systems in accordance with branch procedure and corporate records management policies and procedures
Knowledge of procurement principles, policies, procedures, processes, and systems
Knowledge of administrative, financial, and clerical functions and systems
Knowledge of specific branch as well as the broader divisions/departments/branches
Knowledge of relevant collective agreements, bylaws, policies and procedures, and legislation, including health and safety standards
Knowledge of job-related office productivity software, internet browsers and search engines, enterprise software, discipline-specific software, and technology devices

Communication and Interpersonal Skills
Explains and exchanges technical information one-on-one
Explains and exchanges policy, procedure, and process information one-on-one

Problem Solving and Decision Making
Identifies issues, consults, and follows policies, procedures, and processes
Prioritizes and adapts office activities in accordance with daily/weekly schedule within defined timelines/deadlines
Provides ideas and suggestions to improve work processes Education & Experience
Completion of secondary school plus job-related training and/or course work
Minimum of nine months of previous and on-the-job procurement-related experience Working/Other Conditions
Works in indoor office environment

**- Note**: Testing may be done to evaluate knowledge, skills and abilities.

**Jurisdiction**: CUPE Local 7

**Division**: Financial Strategy & Sustainability

**Department**: Financial Services

**Hourly Salary**: $23.16 - $29.64

**Annual Salary**: $43,146.00 - $55,234.00

The City of Regina acknowledges that we are on Treaty 4 Territory, and the traditional lands of the Cree, Saulteaux, Dakota, Nakota, Lakota, and the homeland of the Métis Nation.

We want to show our recognition and respect to the Nations and the ancestors of this territory, we are grateful for the privilege to be here, to co-exist. We recognize that much of the harms of the past have shaped our relationship; we are committed to our work of building trust. We hope for good and everlasting relationships to create true partnerships with Indigenous peoples.


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