Campus Administrative Assistant

7 months ago

New Westminster, Canada Yorkville University Full time

About Us:
The same philosophy of personal attention that distinguishes Yorkville Education Company as a leading provider of post-secondary education makes us an exceptional place to work. We are a progressive and modern institution, responding to the needs of current and future students and implementing the best technology solutions to empower our work. We prioritize diversity, open doors to those often overlooked, welcome new Canadians, and provide pathways to successful careers.

Yorkville Education Company (which manages both Yorkville University and the Toronto Film School) began with a simple idea in 2004: offer flexible, rigorous, and career-focused degrees on campus and online to people who are on a purposeful path. With campuses in Ontario, British Columbia and New Brunswick, we equip our graduates with the professional knowledge, skills and designations that employers value.

Focused on providing a transformative, accessible and flexible higher education environment, our teams, from the President to the newest staff member, share a passion for learning, teaching, and growing as individuals and as teams. We nurture an inclusive, supportive, and genuinely kind work environment at our three campus locations.

If you want to shine a light on academic excellence, be empowered to make an impact on the transformation of the Canadian post-secondary education landscape, and work collaboratively beyond levels, join us.

Who we need:
The Administrative Assistant, Academic is responsible for supporting the smooth operation of the department by providing administrative assistance and coordination. This position requires strong organizational, communication, and multitasking skills to ensure that the academic department's activities run efficiently. The individual in this role will work closely with faculty, students, and other administrative staff to facilitate the department's daily functions. Contributes to a working environment where all team members can be their best selves, grow and thrive, to support our corporate mission of championing student success.

What you will do:

- Assist department faculty and staff with various administrative tasks, including handling inquiries, academic scheduling, registration, and maintaining departmental files, records and documentation.
- Schedule and coordinate meetings, appointments, and events.
- Assist students with inquiries and course-related matters.
- Help maintain student records and maintain and update the department's databases and academic records.
- Generate and analyze data reports for departmental use.
- Assist in planning and organizing departmental events, such as seminars, conferences, and workshops.
- Undertake special projects or tasks as assigned by the department head or faculty members.
- Assisting with the collection of data and the adherence to policies and procedures, to support the administration of the overall maintenance and accuracy of the academic records function.
- Contributing to a positive corporate culture that supports equity, inclusion, learning, and wellness.
- Maintains working relationships with cross-functional, internal business partners (managers, professionals).
- Requires communicating with stakeholders, where objectives and priorities are mostly shared.

What you bring:

- 2+ years of experience in administration.
- Bachelor’s degree or college diploma (or international equivalent).
- Ability to demonstrate knowledge and/or experience in post-secondary education system, administration of records, student information system.
- Verbal and written communication skills; experience with MS Office (PowerPoint, Word, Excel, and Teams) considered an asset.

What does the best of all worlds mean at Yorkville University:

- An atmosphere that successfully blends an entrepreneurial culture with education. We value innovation and continuously look towards expanding our programming, working with the latest research, tools, and solutions. As a private school with government approval of our offerings, we have the opportunity to do more, stay current, and be future-forward.
- The chance to accelerate your career and disrupt education by responding to the needs you see and purposefully challenging the status quo. Everything we do here is about delighting and engaging our employees - and ultimately our students
- from mentorship to teaching, from creative outlets to analytical ones.
- A place where all individuals feel welcomed in the academic and workplace environments and can bring their authentic selves to the educational and work spheres. We celebrate the full range of human diversity, and we acknowledge that equal access to opportunities and services may require the removal of barriers that equity-seeking communities experience in trying to obtain this access.
- The opportunity to grow with access to free courses, certifications, and programs - right up to our Doctorate offerings.
- An appreciation for the insights and skills you bring

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