Plant Administrator

3 months ago

Greater Sudbury, Canada Vale Full time

**Plant Administrator - L2020-05 - Sudbury**

Ready to evolve an industry?

**Who We Are**:
Welcome to Vale. Our purpose is to improve life and transform the future. Together. We value our workforce and strive to offer continuous training and career development opportunities for our people.

Vale Base Metals is one of the world's largest producers of high-quality nickel and an important producer of copper and responsibly sourced cobalt. With headquarters in Toronto, Canada, and operations in Newfoundland & Labrador, Ontario, Manitoba, UK, Indonesia, and Brazil, we are delivering the critical building blocks for a cleaner, greener future.

We invite you to be part of our evolution.

**Our Team**:
Our Sudbury Operations have been in existence for more than 100 years. With five mines, a mill, a smelter, a refinery and nearly 4,000 employees it is also one of the largest integrated mining complexes in the world.

The Port Colborne Refinery was also commissioned 100 years ago on the shore of Lake Erie. Raw materials and finished products from Vale’s Sudbury and Newfoundland and Labrador operations are transported to Port Colborne for processing.

**The Opportunity**

We are currently seeking a Plant Administrator, Local 2020-05 to join our Clarabelle Mill in Sudbury.

The Plant Administrator provides integrated administrative support such as data entry, records management, report generation, scheduling, etc. to the plant and mines in the Ontario Operations.

This role may require the incumbent to occasionally enter into operating areas of the plants and mines in order to provide support and shift work (including weekends) due to our 24/7 operations.

Although previous experience in mining or an industrial setting is considered an asset, we also appreciate that diversity of thought comes from our differences - and that’s what makes us great

**Accountabilities**

In this position you will:

- Time, absence and incentive entry, reporting and support with strict adherence to payroll deadlines and Vale standards concerning employee pay matters (ex. eligibility for statutory holiday pay, vacation, ESA exceedances, sickness and accident benefits, daily vs. weekly overtime and other leaves of absence according to CBAs and company policy)
- Provide office administration and support to the Plant (e.g. IT set up and decommissioning for employees, ZES lock box forms)
- Responsible for maintaining the content on plant bulletin boards, intranet site and the distribution of printed communications.
- Be responsible for managing and tracking change requests for employee work clothing.
- Coordinate travel arrangements and submit travel reports.
- Submit expenses for plant personnel.
- Record and distribute minutes from OHSE/JHSC meeting and other meetings as required by Plant Management.
- Maintain action registries as required by Plant Management (e.g. OHSE/JHSC).
- Coordinate the review of job procedures. Update the job procedures once edits are complete.
- Administer Local 6500 maintenance job postings and transfers at the plant.
- Prepare, post and award Local 6500 operations job postings.
- Participate in process improvement initiatives to support administration efficiencies.
- Support annual P & M employee vacation canvass preparation and system upload.
- Provide SAP IM support including entering and updating information, triggering approval of incident closures, and monthly compliance reporting
- VES reporting (records submission and regular plant status reports).
- Collect, organize and maintain monthly employee safety documentation, workplace inspections or audits, and employee attendance.
- Perform regular monthly Safety Plan Tracking compliance reports.
- Collect, organize, maintain, and post plant overtime record information in accordance with the CBA and Overtime Policy.

**Qualifications and Specific Skills**:
**Computer Skills**: Comprehensive knowledge and experience using various internal Vale systems such as PeopleSoft, SAP Incident Management, SAP Travel, Vale Educational System (VES), SharePoint, Business Objects, Operational Reporting Portal (ORP), OD Travel Expense Vale Support Centre, and Safety Plan Tracker is required. Must possess strong keyboarding skills and advanced software skills in Microsoft Office (Excel, Word, PowerPoint, Outlook, Access and Visio).

**Other Required Skills**:

- Skills testing for keyboarding, software and system proficiency.
- Time and absence adherence to Vale’s governing policies and CBA articles; data entry of time, attendance and mines incentives, regular reporting, review and analyze employee pay for accuracy, strict adherence to deadlines, ability to maintain confidentiality, troubleshooting skills.
- Utilize system parameters to generate reports and analyze data.

**What We Offer You**
- Competitive salary
- Attractive pension and benefits (company paid core coverage, flex health and dental coverage, flex accounts, disability plans and optional insurances)
- Leav

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