Academic Administrative Assistant

6 months ago

Toronto, Canada St. Clement's School Full time

ADMINISTRATIVE ASSISTANT

The Administrative Assistant provides support for the Academic Administration Team, including the Heads of our Junior, Middle and Senior Schools, the Director of Student Life and the Vice Principal. This role is responsible for carrying out a broad range of support functions to contribute to the smooth and consistent daily operation of each area of the School.

POSITION RESPONSIBILITIES

Support logístical arrangements and provide administrative support for Academic Administration Team;
Coordinate coverage for faculty absences; maintain faculty absenteeism records;
Assist with the coordination of student report cards, including setup of the reporting period in our school information system, data entry, editing, and coordinating distribution;
Provide administrative support for Student Progress Conversations including setup in Edsby and assisting with the Parent-Teacher interview booking process including trouble-shooting and parent support;
Answer incoming calls, assist when possible, and redirect as necessary; using a high level of discretion and compassion when dealing with sensitive or confidential matters;
Prepare materials, reports, and publications;
Support arrangements for field trips and other excursions;
Filing and data entry into our databases and record systems;
User support for our student information system (SIS) and Learning Management System (LMS) including parent support, assisting with front end questions, password support, and help using system;
Assist the Academic Administration Team with communication and liaise with the Communications Department;
Provide assistance in organizing academic events and attend events when requested;
Oversee coordination of annual textbook ordering including confirming courses and required textbooks, liaise with textbook providers, provide on-going internal and external communication of timelines and updates to faculty and student families, and maintain database of textbooks for each year;
Please note that this role requires presence on campus; and

Other duties as assigned.

QUALIFICATIONS, EXPERIENCE, AND ATTRIBUTES OF OUR IDEAL CANDIDATE

Post secondary degree or diploma an asset;
Ability to represent St. Clement’s School in a professional and positive manner to all constituents;
Exceptional organization, interpersonal, and time-management skills with an approachable and collaborative working style;
Ability to work with confidential and sensitive information;
Ability to work in an ever-changing, fast-paced environment as a supportive team player;
Experience working in a school environment an asset, but not required;
Criminal record check is required as a condition of employment; and

Strong computer skills including Microsoft Office and the Google environment.

COMPENSATION AND HOURS OF WORK

**Target salary range**: $54,000-$58,000

ABOUT OUR SCHOOL

Founded in 1901, St. Clement’s School is one of Canada’s leading independent schools for girls. We’re a close-knit, dynamic community recognized for our commitment to academic rigour and excellence in a small, nurturing environment.

Our staff are dedicated to their work and to creating and fostering a unique and nurturing environment for our students. St. Clement’s School offers an engaging work environment that celebrates passion, courage, and curiosity.

We offer a competitive compensation and benefits package, including generous vacation time, and we support and encourage ongoing professional development opportunities.

DIVERSITY & EQUAL OPPORTUNITY

St. Clement’s School is committed to diversity, equity, and inclusion. We value each community member’s identity and well-being. Together, we learn and grow by embracing multiple perspectives, experiences, and cultures. Our differences are our strengths.

HOW TO APPLY

We regret that only those selected for an interview will be contacted.

Thank you for your interest in St. Clement’s School

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