Financial Operations Systems Processor: Workday

4 weeks ago

Vancouver, Canada University of British Columbia Full time

Staff - Union

Job Category

CUPE 2950

Job Profile

CUPE 2950 Salaried - Unique Job (Gr9)

Job Title

Financial Operations Systems Processor: Workday

Department

Financial Services | VP Finance and Operations

Compensation Range

$4,959.00 - $5,532.00 CAD Monthly

Posting End Date

November 28, 2024

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

The Financial Operations Systems Processor Workday is responsible for many activities to support the broad Financial Operations department in successful delivery of services across UBC. This includes many activities related to scheduling, preparing, submitting and processing production jobs that result in payment to vendors, students and staff.

Organizational Status

Reports to the Finance Services Manager. Liaises with supervisors, managers and other financial officers in Finance and ISC as well as cross-functionally with other departments on campus.

Work Performed

Primary Responsibilities:
EIB/ISD Journal Loads

Responsible for the loading of Accounting, Internal Service Delivery (ISD), and other EIB files into the Workday system of record.

Receives EIB files from departments.

Determines EIB file type (Accounting Journal, Student Accounting Journal or Internal Sales, Pre-Approved or Unapproved) and loads file appropriately into Workday system.

Reviews files and loads for technical errors.

Communicates any errors from Workday upon loading of the files to the initiator.

Payment Production

Processes daily AP Canadian and US cheques, scheduled Payroll cheques, and express cheques as required by Operations.

Generate PDF file and Positive Pay file for transmission to the Bank.

Print Cheques and distribute to Admin Front Counter team.

Maintain, update and regularly audit the FinOps check register.

Responsible for scheduling maintenance of the Cheque Printers, orders MICR toner, and ordering Cheque Stock.

Serve as backup to payment handling specialist for cancel and reissue of checks.

Period Close Responsibilities in Workday

Opening and closing accounting periods for processing and posting transactions as required. Scheduling activity groups for each period as per the published deadlines.

Monitor each period close activity group and identify any errors. Work with the functional owner or with the ISC to resolve errors to ensure activity group closes as expected. Run month-end, quarter-end and year-end allocations including adhoc requests.

Monitor and control opening and closing for all books as requested

Executes task to roll forward general ledger carryforward balances as well as roll forward for commitment and obligation balances

May trouble shoot and resolve issues as appropriate & assigned.

Tax Form Preparation

Plan, Prepare and Validate all data for tax forms. Coordinate printing and distribution of forms for successful distribution by CRA deadlines.

Responsible to make any manual adjustments required for accuracy. (T4A for Accounts Payable, T5, and year end T4ANR and NR4 for AP, and other as applicable).

Serve as backup to payment handling specialist for Ad-Hoc Payment issuance and T4ANR and NR4 review and withholding.

Other Requirements

Maintain Standard Operating Procedures of all Financial Operations Systems Processor Financial processes.

Work with ISC team in performing functional tests in Workday development and verification environments.

May be involved with enhancements and changes to integrations into the AP modules of Workday from external systems.

Required to work certain evenings, weekends and holidays due to strict deadlines.

Carry out other related duties and assignments as directed by the Finance Services Manager

Consequence of Error/Judgement

The position is responsible for ensuring maximum accuracy, efficiency and reliability of input and output data for Workday system.

Supervision Received

Works with minimum supervision, but under administrative direction and strict deadlines.

Supervision Given

N/A

Minimum Qualifications
- Willingness to respect diverse perspectives, including perspectives in conflict with one’s own.
- Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion.

Preferred Qualifications
- High school graduation, plus a two-year post-secondary diploma in accounting, finance or IT.
- Progress towards an accounting designation is preferred.
- Three years of related experience or an equivalent combination of education and experience.
- Good aptitude for understanding of accounting, finance and business fun

  • Financial Operations Systems Processor: Workday

    4 weeks ago

    Vancouver, Canada UBC Full time

    Staff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Unique Job (Gr9) Job Title **Financial Operations Systems Processor**: Workday Department Financial Services | VP Finance and Operations Compensation Range $4,959.00 - $5,532.00 CAD Monthly Posting End Date November 28, 2024 **Note**: Applications will be accepted until 11:59 PM on the...

  • Presales - Solution Consultant - Financials - Canada

    6 months ago

    Vancouver, Canada Workday Full time

    Your work days are brighter here. At Workday, it all began with a conversation over breakfast. When our founders met at a sunny California diner, they came up with an idea to revolutionize the enterprise software market. And when we began to rise, one thing that really set us apart was our culture. A culture which was driven by our value of putting our...

  • Global Product Manager

    6 months ago

    Vancouver, Canada Workday Full time

    Your work days are brighter here. At Workday, it all began with a conversation over breakfast. When our founders met at a sunny California diner, they came up with an idea to revolutionize the enterprise software market. And when we began to rise, one thing that really set us apart was our culture. A culture which was driven by our value of putting our...

  • Product Manager, Financial Close

    6 months ago

    Vancouver, Canada Workday Full time

    Your work days are brighter here. At Workday, it all began with a conversation over breakfast. When our founders met at a sunny California diner, they came up with an idea to revolutionize the enterprise software market. And when we began to rise, one thing that really set us apart was our culture. A culture which was driven by our value of putting our...

  • Senior Engagement Manager

    4 days ago

    Vancouver, Canada Workday Full time

    p>Your work days are brighter here.At Workday, it all began with a conversation over breakfast. When our founders met at a sunny California diner, they came up with an idea to revolutionize the enterprise software market. And ever since, the happiness, development, and contribution of every Workmate is central to who we are. That’s why we look after our...

  • Product Manager, Accounts Payable

    6 months ago

    Vancouver, Canada Workday Full time

    Your work days are brighter here. At Workday, it all began with a conversation over breakfast. When our founders met at a sunny California diner, they came up with an idea to revolutionize the enterprise software market. And when we began to rise, one thing that really set us apart was our culture. A culture which was driven by our value of putting our...

  • Payroll Systems Processor

    8 months ago

    Vancouver, Canada PHSA Full time

    **Payroll Systems Processor** Payroll Burnaby, BC Under the direction of the Administrator, Payroll Processing, the Payroll Systems Processor performs various processing functions by conducting a series of established procedures for quality control checks to verify and update information on the payroll database systems. The Payroll Systems Processor...

  • Strategic Implementation Lead

    4 days ago

    Vancouver, British Columbia, Canada Workday Full time

    Workday is Revolutionizing the Enterprise Software MarketWe're a company that's changing the way businesses operate, and we need talented individuals to help us achieve our vision. At Workday, you'll be part of a team that's dedicated to making a brighter workday for everyone.About the TeamOur Canadian practice is seeking a highly skilled Engagement Manager...

  • Product Manager

    6 months ago

    Vancouver, Canada Workday Full time

    Your work days are brighter here. At Workday, it all began with a conversation over breakfast. When our founders met at a sunny California diner, they came up with an idea to revolutionize the enterprise software market. And when we began to rise, one thing that really set us apart was our culture. A culture which was driven by our value of putting our...

  • Financial Operations Manager

    4 days ago

    Vancouver, British Columbia, Canada Spring Financial Inc. Full time

    **About Us**Spring Financial Inc. is a leading fintech company that has revolutionized the lending process for millions of Canadians since its inception in 2014.We have successfully simplified the lending process and provided a wide range of solutions to effectively manage various financial circumstances, making us the largest fintech loan originator in...

  • Accounts Payable Processor

    6 months ago

    Vancouver, Canada The University of British Columbia Full time

    Job SummaryThe Accounts Payable Processor provides accounts payable support for multiple cost centers for Food Services for Vancouver and the Okanagan campuses within Student Housing & Community Services (SHCS). This position is responsible for ensuring that goods and services contracted and paid by the Food Services are recorded, reliable and processed in...

  • Product Manager

    7 months ago

    Vancouver, Canada Workday Full time

    Your work days are brighter here. At Workday, it all began with a conversation over breakfast. When our founders met at a sunny California diner, they came up with an idea to revolutionize the enterprise software market. And when we began to rise, one thing that really set us apart was our culture. A culture which was driven by our value of putting our...

  • Product Manager, Reporting

    6 months ago

    Vancouver, Canada Workday Full time

    Your work days are brighter here. At Workday, it all began with a conversation over breakfast. When our founders met at a sunny California diner, they came up with an idea to revolutionize the enterprise software market. And when we began to rise, one thing that really set us apart was our culture. A culture which was driven by our value of putting our...

  • Accounts Payable Processor

    4 months ago

    Vancouver, Canada University of British Columbia Full time

    Staff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Financial Proc. Spec 4 (Gr5) Job Title Accounts Payable Processor Department Finance Support | UBC Food Services | Student Housing and Community Services Compensation Range $4,314.00 - $4,532.00 CAD Monthly Posting End Date September 9, 2024 Note: Applications will be accepted...

  • Accounts Payable Processor

    4 months ago

    Vancouver, Canada UBC Full time

    Staff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Financial Proc. Spec 4 (Gr5) Job Title Accounts Payable Processor Department Finance Support | UBC Food Services | Student Housing and Community Services Compensation Range $4,314.00 - $4,532.00 CAD Monthly Posting End Date September 9, 2024 **Note**: Applications will be accepted until...

  • Principal Ml Product Manager

    4 months ago

    Vancouver, Canada Workday Full time

    Your work days are brighter here. At Workday, it all began with a conversation over breakfast. When our founders met at a sunny California diner, they came up with an idea to revolutionize the enterprise software market. And when we began to rise, one thing that really set us apart was our culture. A culture which was driven by our value of putting our...

  • Product Manager

    6 months ago

    Vancouver, Canada Workday Full time

    Your work days are brighter here. At Workday, it all began with a conversation over breakfast. When our founders met at a sunny California diner, they came up with an idea to revolutionize the enterprise software market. And when we began to rise, one thing that really set us apart was our culture. A culture which was driven by our value of putting our...

  • Community Engagement Coordinator

    6 months ago

    Vancouver, Canada Workday Full time

    Your work days are brighter here. At Workday, it all began with a conversation over breakfast. When our founders met at a sunny California diner, they came up with an idea to revolutionize the enterprise software market. And when we began to rise, one thing that really set us apart was our culture. A culture which was driven by our value of putting our...

  • Financial Processing Specialist

    2 weeks ago

    Vancouver, Canada University of British Columbia Full time

    Staff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Financial Proc. Spec 4 (Gr5) Job Title Financial Processing Specialist Department Customer Support | Supply Management | Financial Operations | VP Finance and Operations Compensation Range $4,314.00 - $4,532.00 CAD Monthly Posting End Date December 31, 2024 Note: Applications...

  • Digital Asset Manager

    6 months ago

    Vancouver, Canada Workday Full time

    Your work days are brighter here. At Workday, it all began with a conversation over breakfast. When our founders met at a sunny California diner, they came up with an idea to revolutionize the enterprise software market. And when we began to rise, one thing that really set us apart was our culture. A culture which was driven by our value of putting our...