Executive Assistant

1 month ago

Surrey, Canada Debrand Solutions Inc Full time

**Who We Are**

Our world has a waste problem and we’re tackling it head-on.
Debrand is North America’s most comprehensive têxtile sustainability and circularity hub for apparel and footwear brands. Through our next-life logistics services, we help one of the most planet-damaging industries course correct by working with brands to extend the life of their products—and the precious resources used to make them—as many times and ways possible.

We collaborate with transformative companies like lululemon, Canada Goose, Aritzia, and Everlane (just to name a few), building systems of sustainability and circularity into their businesses by identifying the best next-life channels for our clients’ damaged, returned, and otherwise unused products. Our holistic ecosystem approach for next-life logistics combines in-house tech-enabled sortation with expert solution partnerships to deliver the highest impact possible at scale in reuse, recycling, responsible disposal, and circular têxtile innovations.

Since 2008, Debrand has been dedicated to keeping apparel and footwear out of international landfills and into domestic recovery systems. We turn supply chain challenges into clear-cut, brand-aligned solutions that are better for businesses and the planet’s health. Our goal is to propel the apparel industry’s sustainable future by implementing a circular system to help têxtiles live on and on (and on).

**Job Summary**
Debrand is seeking an **Executive Assistant / Office Admin** to provide dedicated support to the CEO and, when needed, the leadership team while coordinating essential admin and HR functions. This role is critical for ensuring smooth operations and fostering a positive workplace culture aligned with our sustainability mission.

**Core Responsibilities**
- ** CEO Support**- Manage the CEO's calendar, schedule meetings, and coordinate travel arrangements.
- Prepare meeting agendas, take minutes, and follow up on action items from meetings with the CEO.
- ** Leadership Team Support (as needed)**:

- Provide administrative support to the leadership team on a project basis, including scheduling meetings and preparing materials.
- ** HR Coordination**:

- Maintain employee records and ensure all HR documentation is accurate and up-to-date.
- ** Benefits Administration**:

- Help manage employee benefit programs, including enrollment, updates, and communication to staff.
- Coordinate annual benefits enrollment and assist employees with benefit-related inquiries.
- ** Policy Development**:

- Support the creation and updating of HR policies and employee handbooks to ensure compliance with local laws.
- Conduct research on HR best practices and recommend improvements.
- ** Event Coordination**:

- Organize company events, team-building activities, and employee engagement initiatives.
- Coordinate logistics for workshops, training sessions, and company meetings.
- ** Documentation**:

- Prepare and maintain HR documentation, including performance reviews, offer letters, and employment contracts.
- Develop templates for HR documents and ensure consistency across all materials.
- ** Employee Engagement**:

- Assist in implementing employee feedback programs, including surveys and suggestion boxes.
- Support initiatives that promote a positive workplace culture and employee well-being.
- ** Compliance Tracking**:

- Monitor compliance with labor laws and regulations in Canada and the US, updating policies as necessary.
- Assist in the preparation of reports and documentation for audits and compliance reviews.
- ** Communication**:

- Serve as a point of contact for employee inquiries regarding HR policies, benefits, and general support.
- Facilitate effective communication between the CEO, leadership team, and employees.
- ** Office Management**:

- Oversee office supplies and equipment, ensuring a well-organized and efficient workspace.
- Assist with facility management and coordinate maintenance and repairs as needed.

**In order to be considered, the following will be required**:

- Previous experience in an executive assistant or HR coordination role.
- Strong organizational skills and the ability to manage multiple tasks effectively.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite
- Hybrid role: combination of on-site and home office work
- Relocation or work permit support not available at this time
- Location**:Surrey**, **BC, Canada**

**Your Qualifications**
- Bachelor’s degree in Human Resources, Business Administration, or a related field.
- 10 + years of experience in administrative or HR roles.
- Familiarity with recruiting and retention practices is a plus.
- A proactive attitude and a passion for sustainability.

**What We Offer**
- Competitive salary and benefits package.
- Opportunities for professional growth and development in a mission-driven organization.
- A supportive and inclusive workplace culture committed to sustainability.

At D

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