Executive Assistant

2 months ago

Surrey, Canada Sunrise Farms Full time

**Sunrise Farms** is a group of companies with primary focus in the poultry industry.

From our hatcheries to our “ready to eat” state of the art cooking facilities we service customers in the retail, food service and industrial sectors. We are proud of our support of the Canadian farm as well as our investment in the latest equipment and technologies at our facilities across Canada. Our test kitchens have the most current cooking equipment replicating that used in commercial establishments, to facilitate precision testing. This way you know the product you receive will perform to your expectations. We are proud of our long-standing partnerships with family-owned Canadian chicken farmers to produce high quality products.

We offer long term, stable employment with competitive wage and benefit packages along with continuous learning opportunities to grow, develop and support you in your career objectives.

With an Executive Team of seven, we are looking to expand our support functions to include a skilled Executive Assistant that can lend support the Executive Leadership Team and assist to enhance their efficiency and effectiveness.

With a Head Office in Surrey, we are quickly becoming one of the municipality’s largest employers with a fast-paced and dynamic environment. We offer the depth and complexity of a metropolitan opportunity balanced with an expanded work life balance.

**Responsibilities**:

- Manage complex and constantly changing calendars, scheduling and recording meetings and appointments.
- Coordinate virtual and in-person meetings, taking and maintaining accurate and comprehensive minutes.
- Participate in meetings and learning events, and engage in team initiatives and projects.
- Utilizing financial prudence, plans, recommends and secures complex travel arrangements for the entire company including, flights, hotels and rental vehicles.
- Provide short-term backup support for colleagues as required.
- Document management: conduct research; prepare correspondence, expense, and statistical reporting; create reports and presentations.
- Prepare and edit information products, presentations, and reports.
- Manage various databases.
- Research and organize data to represent senior management, which may include directors, executives, and committees.
- Prepare and submit detailed expense reports; reconcile complex statements.
- Use technical tools and software such as Microsoft Office Suite, especially text processing software and spreadsheets.
- Act as a virtual assistant and perform other duties as required.
- Event planning: Engage in planning for corporate events including staff holiday parties, summer picnics, and various other employee events.
- Participate in executing experiential company events (ie. Holiday luncheon, winter gala, small conferences and or workshops etc.)

**Requirements**:

- Minimum three years as an Administrative or Executive Assistant.
- High school diploma or general education degree (GED) required; associate degree in business administration is preferred.
- 2-3 years of experience in travel related bookings an asset.
- Strong verbal and written communication skills.
- Comfortable with routinely shifting demands.
- Exceptional attention to detail.
- Working knowledge of general office equipment.

LI-SJ

IND3

At Sunrise Farms we are proud to be an equal-opportunity employer. All qualified individuals, regardless of race, color, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or any other identifying characteristic are encouraged to apply.

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