Executive Assistant

2 months ago

Surrey, Canada Flat Architecture Inc. Full time

**Position/Title Seeking**: Executive Assistant

**Level of Experience**: Executive Assistant

Starting Pay Range: Salary will be commensurate with experience

**Employment Type**: Full-time

**Experience**: Min. 3 years

**Organization Name**: Flat Architecture Inc.

**Organization Description**: Flat Architecture Inc. is a growing mid-sized architectural firm in Surrey. Our studio is focused on various projects on various scales including low-rise to high-rise multi-family residential, and mixed-use developments as well as hospitality, commercial, institutional, and light industrial projects in the Fraser Valley, Vancouver Island, and BC interior. In all our projects we share a deep commitment to develop responsive, meaningful, and human-centered design interspersed with elements of playfulness.

**Objectives of this role**
- Support the Principal primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently
- Maintain and refine internal processes that support high-ranking executives companywide, and coordinate internal and external resources to expedite workflows
- Manage communication with employees by liaising with internal and external executives on various projects and tasks
- Plan and orchestrate work to ensure that senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld
- Responsibilities
- Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives
- Manage senior executives’ travel logistics and activities, including accommodations, transportation, and meals
- Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database
- Maintain professionalism and strict confidentiality with all materials
- Organize team communications and plan events, both internal and off-site
- **Your Knowledge, Skills & Experience**_
- Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
- Proficiency with office productivity tools and an aptitude for learning new software and systems
- Flexible team player, willing to adapt to changes and unafraid of challenges
- Ability to maintain confidentiality of information related to the company and its employees
- Preferred skills and qualifications - Education (Human Resources or Administration Diploma)
- Experience in overseeing budgets and expenses
- Experience in developing internal processes and filing systems
- **Core Competencies**_
- Excellent written and verbal communication skills.
- Self-motivated, confident, and emotionally intelligent.
- Great team player.
- Strong analytical and problem-solving skills.
- Resourceful, flexible, and adaptable to changing demands and priorities.
- Ability to work in an open, collaborative workplace environment.

**Perks**:

- Extended health and dental benefits.
- Friendly and supportive team of designers, technologists, and principals.

Semi-annual team-building events.

**Contact Info**:

- Resume
- Salary Expectations
- Current Status of Canada - Citizen /Permanent Resident /Work Permit Holder

Pay: $20.00-$25.00 per hour

Expected hours: 40 per week

**Benefits**:

- Dental care
- Paid time off

Schedule:

- 8 hour shift

**Education**:

- Secondary School (preferred)

Work Location: In person

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