Executive Assistant

2 months ago

Greater Sudbury, Canada Laurentian University Faculty Association - Association des professeures et professeurs de l'Univers Full time

**Overview**:
**Key Responsibilities**:
**Coordination and Oversight of Tasks, Ensuring All Project Deadlines Are Met**:

- Ensures all action items deriving from respective meetings have been executed.
- Prepares and updates summaries of all Association and Administration proposals, counter-proposals, sign-offs.
- Monitors the LUFA Collective Agreement for deadlines regarding grievances and reports concerns to the Executive Director.
- Provides access to special LUFA accounts/bulletin board discussion group.
- Assists with document preparation for grievance files including follow-up with members.

**Meticulous File Management and Record Keeping**:

- Opens and closes files and makes hard copies of files; files grievance information as requested both in hard copy and electronically and maintains these files.
- Keeps the Grievance decision binders updated, manages computerized records of bank accounts and ensures grievance files are numbered and organized.
- Tracks the budget, prepares monthly Year-To-Date Reports, reconciles bank account statements, prepares payroll and T4 slips, and assists in preparing the annual budget.

**Qualifications**:

- Diploma in a related field or an acceptable combination of equivalent experience.
- Minimum of three (3) years of experience, with five (5) years considered an asset, in senior administrative support roles, particularly in project management.
- Strong capability with Microsoft Office Applications (Word, Excel, PowerPoint, Outlook).
- Knowledge of labour negotiations and the dynamics of a post-secondary academic environment.

**Skills and Abilities**:

- English and French language skills, both written and oral, are mandatory.
- Outstanding organizational skills and the ability to juggle multiple priorities.
- Excellent interpersonal and communication skills, with a focus on attention to detail.
- Ability to problem solve and implement effective solutions.
- Organizational and time management skills.
- Technology adept.
- Ability to work well independently and collaboratively.
- Above average interpersonal and communication skills.
- Ability to prioritize workload and maintain flexibility with changing priorities.
- Ability to take initiative
- Demonstrated ability to work with highly sensitive information with confidentiality, integrity, and discretion.
- Ability to plan tasks, organize priorities and manage multiple calendars.
- Track record of successfully navigating a dynamic work environment with rapid deadlines.
- A demonstrated focus on member service.
- A knowledge of union terminology.
- Performing any other duties as deemed necessary to support the team's goals.

**The Executive Assistant** **will be**:

- Articulate
- Accountable
- Detail-Oriented
- Ethical
- Efficient
- Proactive

**Position Details**:
**Employment Type**: Permanent full-time

**Compensation**: Pension, benefits, and a competitive salary commensurate with your experience and qualifications.

**Location of work**

Remote

**Hours of work**
- Monday to Friday
- Flex time available
- Occasional weekends and evenings may be required

**How to apply**:
**Accessibility & Inclusion Statement**:
We are an equal opportunity employer. We thank all applicants for their interest.

**Job Types**: Full-time, Permanent

**Benefits**:

- Flexible schedule
- Work from home

Schedule:

- Monday to Friday
- Weekends as needed

**Experience**:

- Administrative: 3 years (required)

**Language**:

- English and French (required)

Work Location: In person

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