Administrative Assistant, Fire

3 weeks ago


Caledon, Canada The Town of Caledon Full time

**Description**:
**The Opportunity**

Reporting directly to the Deputy Fire Chief - Support Services, this role is responsible for providing confidential administrative support to the Department including the processing of all financial related documents. Overall, this position plays an integral role in championing the Town's Strategic Plan and the Fire & Emergency Services Fire Master Plan and being the first point of contact (internal and external customers) for the Fire and Emergency Services Department. As the Administrative Assistant, Fire & Emergency Services, you will perform the following duties, including but not limited to:

- Coordinates various levels of administrative duties; i.e. processing documents and correspondence; maintains filing systems and office records; scheduling of meetings and recording of meetings etc. (including customer service functions at front counter and telephone inquiries)
- Researches and analyzes standard incident reports and using the MTO ARIS authorized requester system and other related documentation to prepare departmental invoice requisitions
- Processes all financial transactions for the department (i.e. accounts payable, receivable, business expense forms, including reconciliation of P-Card transactions and coordinates and reconciles biweekly deposits in the system)
- Researches, locates and consolidates materials required to respond to inquiries from insurance companies, property owners and other agencies, as outlined in the TOC Fees By-law such as file searches and fire incident reports.
- Supports the Fire Prevention and Life Safety function by assisting in setting up files, maintenance of all related files, statistical and records systems for the division.

This position offers a salary range of $52,011.67 - $63,740.27 plus a competitive benefit package.



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