Existing Installations Coordinator

5 months ago

Montréal, Canada Schindler Full time

**Location: Montreal, QC, Quebec, Canada**
**Requisition ID: 76078**

Schindler stands for mobility. Mobility needs experts.
Join our team in Montreal, QC.

Founded in Switzerland in 1874, the Schindler Group is a leading global provider of elevators, escalators, and related services. Schindler mobility solutions move two billion people every day all over the world. Behind the company's success are over 70,000 employees in more than 100 countries.

With U.S. Headquarters in Morristown, New Jersey, and Canadian Headquarters in Toronto, Ontario, Schindler Elevator Corporation is the North American operating entity of the Switzerland-based Schindler Group. Schindler is one of the leading global manufacturers of elevators, escalators and moving walks. Schindler employs over 5,000 people in more than 230 locations in North America. The company specializes in latest-technology engineering as well as mechanical and micro-technology products designed and rigorously tested for comfort, efficiency and reliability. Schindler products can be found in many well-known buildings throughout Canada, including Scotia Plaza, Bay & Adelaide, Edmonton Arena, Calgary Airport, and Vancouver Canada Line.

Existing Installations Coordinator

**Mobility is the goal**

Service and Project Coordination
- Assist with the development and coordination of field activities with Field Supervisor
- Work with customers including property managers, architects and other trades to determine needs and respond to inquiries
- Examine technical specifications to determine material and parts required for repair and modernization, and place orders accordingly
- Manage administration and ordering of parts, supplies and permits
- Track and maintain inventory records of maintenance and repair parts
- Assist with field visitations to assess readiness/progression of site conditions for repair and modernization activities
- Schedule planned repairs with customers
- Issue submissions and arrange inspections with local elevating devices branch
- Communicate major non-billable repairs with customers
- Create and maintain MS Projects Schedules for modernization jobs

**Maintenance of Documentation & Systems**
- Maintain and update tool calibration database
- Maintain Master Vendor Listing as per ISO
- Maintain and update manpower lists
- Create and update training logs
- Procedure development and maintenance
- Maintain Accurate Route and Route Lists
- Maintain technical library
- Track and enter maintenance audits
- Maintain records as required for Provincial Safety Board (Eg. CORE)
- Maintain records for product liability claims
- Maintain records for PAT, 5 point callback, safety and field

Finance Support
- Assist with accounts payable processing
- Issue and file purchase orders
- Complete monthly invoicing as required
- Process authorized field payroll and expenses
- Track progress of repair revenue to meet monthly budgets
- Generate time and material billings for supervisors approval and processing

**Administrative Support**
- Support onboarding process for field employees
- Manage uniform purchasing
- Coordinate training for service department - supervisors and technicians
- Prepare various reports utilizing SAP and MS Office
- Review and create correspondence for hourly employees and customers
- Filing and other administrative duties

**Mobility needs you**
- Business school or college diploma or related experience
- Proficient in MS Office
- Knowledge of SAP reporting functions
- Communication: Excellent verbal and written communication skills
- Organization: Possess excellent organization skills with the ability to balance high volume of activities and changing priorities
- Problem Solving: Information seeking and achievement orientation, ability to solve problems both independently and collaboratively
- Teamwork: Ability to interact with all levels and foster a teamwork relationship

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