Human Resources Assistant

6 months ago


New Westminster, Canada Douglas College Full time

**Work Arrangements**What Douglas Offers**

DO what you love. Be good at it. That’s how Douglas College defines a great career. It’s a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College one of BC’s Top Employers. We love what we do. And we’re looking for passionate, motivated people to join us in making one of Canada’s best colleges even better.

**The Role**
- The**Responsibilities**
- Under the supervision of the designated HR Manager, the
- **_Human Resources Assistant_** is accountable for the following:

- Supports, implements, and maintains a range of administrative activities specific to the department including confidential correspondence, special projects, payroll documentation, recruitment processes such as tracking and following up on work permit renewals and credentials and assistance in employment and educational verifications, employment verifications and employee records management;
- Provides administrative support to the Office of the AVP HR and Organizational Development department, overseeing and administering related processes and systems, special projects and initiatives.
- Establishes, organizes and maintains a variety of electronic and paper-based records, including confidential/restricted files, ensuring compliance with Freedom of Information and Protection of Privacy legislation; and archives/retrieves physical files from storage on and off site.
- Compiles, documents, enters and updates employee appointments, personal information, employee status and activity, job information, benefits information, and employee credentials in Banner HRIS while carrying out assignments with a high degree of judgment, confidentiality and accuracy.
- Reviews, confirms and ensures the integrity and accuracy of information entered into the Banner HRIS using audit reports. Assists with processing and testing related to Banner HRIS and other system upgrades.
- Administers and updates electronic systems such as onboarding, offboarding, testing, sharepoint, website, and provides direction and assistance to new employees and other systems users at the College.
- Participate fully in special projects related to Human Resources matters such as the Retirement Reception, Employee Recognition, Training and Development, New Employee Welcome Event, New Employee JumpStart Sessions, recruitment fairs, or others as assigned by the AVP Human Resources Office.
- Identifies, recommends, develops, and participates in the implementation of strategies to improve efficiency and effectiveness of processes.
- Dispatches On-Call Auxiliaries and manages the On-Call Database, ensuring adherence to the BCGEU Collective Agreement;
- Performs other related duties as required.

**To Be Successful in this Role You Will Need**
- Completion of a two year directly related program (such as: Human Resources Management) with a minimum of two years of experience in a unionized Human Resources environment including experience working with collective agreements and confidential issues.
- 3 years of relevant work experience related to human resources management, event management, and learning services
- Event coordination experience (i.e. training, recognition events, conferences, etc.)
- Experience with the design and creation of communication/marketing materials in multiple media formats
- Demonstrated proficiency with Microsoft Word, Excel, SharePoint and Banner HRIS (or other complex, integrated Human Resources Information System including spreadsheets and databases).
- Proven ability to meet changing priorities, to multi-task, deal with frequent interruptions, to meet Human Resources and Payroll deadlines and to make responsible decisions by exercising good judgment resulting in work that is of a high quality.
- Strong interpersonal skills and demonstrated ability to deal effectively with all employee groups on a diverse range of matters; ability to effectively organize and carry out a variety of job assignments with a high degree of confidentiality.
- Demonstrated commitment to and proficiency in client service excellence.
- Demonstrated ability to work with considerable independence, discretion, and initiative combined with the ability to work in a collaborative manner in a team environment, including exercising initiative in offering assistance to colleagues.
- Also demonstrated ability to deal effectively with conflict in a professional manner.
- Strong ability to organize tasks to meet deadlines and ensure prompt responses regarding queries and issues to employees, supervisors and management.
- Good mathematical and analytical skills with strong attention to detail.
- Excellent command of the English language, both written and oral.



  • New Westminster, Canada School District #40 (New Westminster) Full time

    New Westminster Schools Career Opportunity HUMAN RESOURCES ASSISTANT (TEMPORARY) Under the Direction of the Executive Director of Human Resources or designate, the Human Resources Assistant performs a variety of duties related to the functions of the department. **Job Function**: Reports to the Executive Director of Human Resources Responsible for the...


  • New Westminster, Canada School District #40 (New Westminster) Full time $38

    Under the Direction of the Executive Director of Human Resources or designate, the Human Resources Assistant performs a variety of duties related to the functions of the department.Job Function:Reports to the Executive Director of Human ResourcesResponsible for the coordination and dispatch of teachers teaching on call and casual support staffEnters absences...


  • New Westminster, Canada Douglas College Full time

    **Work Arrangements**What Douglas Offers** - We offer the opportunity to do what you do best in an inclusive, collaborative and collegial environment. At Douglas, our goal is to ensure our people are valued and supported by promoting a healthy work-life balance, professional growth, and development, as well as a safe and respectful workplace. -...


  • New Westminster, Canada City of New Westminster Full time

    **New Westminster, British Columbia**: **Number of Openings**: 1 **Hours per Week**: 35 hours per week. **Employee Group**: CUPE, Local 387 **Location**: City Hall: 511 Royal Ave **Competition #**: 498 **Additional Details**: Our team is looking for an enthusiastic Human Resources Assistant to assist with administrative support related to recruiting,...


  • New Westminster, Canada Health Sciences Association of BC Full time

    **Human Resources Administrative Assistant (Temporary / Full-time)** - HSA recognizes the efforts of our employees and is committed to excellent compensation, superior benefits, and ongoing recognition to maintain work/life balance._ **WHO WE ARE** The Health Sciences Association of BC (HSA) is a dynamic union delivering modern health care to British...


  • New Westminster, Canada Primacorp Ventures Full time

    **About us** At Primacorp Ventures, we are all about creating opportunities and making a meaningful impact. Founded in 1995, we're the largest accredited independent post-secondary education group in Canada.  Yet, for us, this is just the opening act of our transformative journey!  **Your Role in a Snapshot**: Nurture Talent, Ensure Success! / Talent...


  • New Westminster, Canada AgeCare Full time

    **About Us** At AgeCare, our mission is to empower residents to live their lives to the fullest by prioritizing their health and well-being. We firmly believe that we are working in our residents' homes, and we dedicate ourselves to providing a comfortable and person-centered environment. Working in long-term care is more than just a job; it is a calling...

  • Human Resources Clerk

    6 months ago


    New Westminster, Canada City of New Westminster Full time

    **New Westminster, British Columbia**: **Number of Openings**: 1 **Hours per Week**: 35 hours per week. **Employee Group**: CUPE, Local 387 **Location**: City Hall: 511 Royal Ave **Competition #**: 512 **Additional Details**: Our team is looking for an energetic and highly skilled Human Resources Clerk to work in the Human Resources Department. You will...


  • New Westminster, Canada Primacorp Ventures Full time

    **About us** At Primacorp Ventures, we are all about creating opportunities and making a meaningful impact. Founded in 1995, we're the largest accredited independent post-secondary education group in Canada.  Yet, for us, this is just the opening act of our transformative journey!  **Your Role in a Snapshot**: Nurture Talent, Ensure Success! / Talent...


  • New Westminster, Canada Pioneer Community Living Association (PCLA) Full time

    The Pioneer Community Living Association(PCLA), a non-profit organization providing innovative housing and support to people with mild to complex mental illness within a community based setting is hiring for a Permanent Full Time Human Resources Manager.ABOUT USPCLA provides mental health supports in a home like atmosphere within a number of community based...


  • New Westminster, Canada Pioneer Community Living Association (PCLA) Full time

    The Pioneer Community Living Association(PCLA), a non-profit organization providing innovative housing and support to people with mild to complex mental illness within a community based setting is hiring for a Permanent Full Time Human Resources Manager . ABOUT US PCLA provides mental health supports in a home like atmosphere within a number of community...


  • New Westminster, Canada Starlight Casino Full time

    **Job Type: Full-Time** **Annual Salary: $55, 352 - $62, 271** **The Gateway to Your Future** you're a supportive team player who wants to work in an action-packed and exciting industry. The HR Coordinator helps foster and support Gateway?s most valuable asset ? our people. As a critical member of the HR team, you help with talent acquisition, develop new...


  • New Westminster, Canada New Westminster Police Department Full time

    **Human Resources Manager**: The NWPD Leadership team is growing! We are looking for a Human Resources Manager to play a pivotal role in building and leading our Human Resources solutions and initiatives. **Who we are** The NWPD is a mid-sized police department, with over 200 employees. We are committed to having a professional, diverse, inclusive, healthy...


  • New Westminster, British Columbia, Canada Pioneer Community Living Association (PCLA) Full time

    About PCLAThe Pioneer Community Living Association (PCLA) is a non-profit organization dedicated to providing innovative housing and support services to individuals with mental health needs. We strive to create a safe, inclusive, and supportive environment that fosters growth, independence, and well-being.Job SummaryWe are seeking a highly skilled Human...


  • New Westminster, Canada Amazon Canada Fulfillment Services, ULC Full time

    A high school degree or equivalent - Experience in confidential environments - Basic knowledge of Microsoft Office including Outlook, Word, and Excel At Amazon, we are committed to being Earth’s Safest Place to Work, Best Employer and Most Customer-Centric Company. Our Human Resources teams care deeply about the employee experience and support associates...


  • New Westminster, Canada Hays Full time

    HR AdministratorNew Westminster, BC 3-6 Month ContractIMMEDIATE STARTYour New Company:Hays Specialist Recruitment has partnered with a non-profit organization in New Westminster, BC. We are seeking a HR Administrator to join their team immediately. This is a 3-month contract with potential to extend. You will be working Monday to Friday in office with a...


  • New Westminster, Canada Hays Full time

    HR Administrator New Westminster, BC 3-6 Month Contract IMMEDIATE START Your New Company: Hays Specialist Recruitment has partnered with a non-profit organization in New Westminster, BC. We are seeking a HR Administrator to join their team immediately. This is a 3-month contract with potential to extend. You will be working Monday to Friday in office...


  • New Westminster, Canada Stella-Jones Inc. Full time

    Stella-Jones is North America's leading producer of industrial pressure-treated wood products. Responding to the vital infrastructure needs of our economy, we manufacture and distribute railway ties, utility poles, residential lumber and industrial wood products across the continent. The Company’s common shares are listed on the Toronto Stock Exchange...


  • New Westminster, Canada Community Living Society Full time

    Durée de l'emploi: PermanentLangue de travail: AnglaisHeures de travail: 35 hours per weekEducation: Expérience: EducationBachelor's degreeWork settingCommunity and social servicesTasksAnswer telephone and relay telephone calls and messagesAnswer electronic enquiriesCompile data, statistics and other informationSet up and maintain manual and computerized...


  • New Westminster, Canada Community Living Society Full time

    Work Term: PermanentWork Language: EnglishHours: 35 hours per weekEducation: Bachelor's degreeExperience: 3 years to less than 5 yearsWork settingCommunity and social servicesTasksAnswer telephone and relay telephone calls and messagesAnswer electronic enquiriesCompile data, statistics and other informationSet up and maintain manual and computerized...