Lead Officer, Financial Planning and Reporting

1 month ago

Ottawa, Canada University of Ottawa Full time

**Job Type**:
Employee

**Duration in Months** **(for fixed-term jobs):
N/A

**Job Family**:
Administrative Support

**# of Open Positions**:
1

**Faculty/Service - Department**:
Student Affairs, Finance, RVS, Client Relations, CDEL

**Campus**:
Main Campus

**Union Affiliation**:
SSUO

**Date Posted**:
November 04, 2024

**Applications must be received **BEFORE**:
November 15, 2024

**Hours per week**:
35

**Salary Grade**:
SSUO Grade 09

**Salary Range**:
$69,478.00 - $87,764.00

About Student Affairs:
There’s nothing more rewarding than helping future generations reach their full potential at a world-class university. With our wide variety of career opportunities and professional development pathways, we’re sure that you’ll enjoy the experience as much as our students do.

**Position purpose**:
Oversee the day-to-day financial activities of the sector to ensure sound financial management and provide advice to senior management in support of long-term strategic planning. Supervise and lead a team of employees responsible for various functions related to the sector's financial and administrative activities, to ensure a productive and supportive environment, and to provide high-level advice and support on more complex issues. May represent senior management on central committees with mandates related to the incumbent's area of responsibility.

**In this role, your responsibilities will include**:

- Budget: Oversee the administration of internally and externally funded budgets to ensure compliance with established policies. Compare financial statements to budgets of various fund types to identify and correct inconsistencies. Define sector budget priorities and provide expert advice to managers on effective budget preparation, budget projections and deficits. Define key financial performance indicators and monitor their performance.
- Purchasing: Act as approval officer for the procurement of goods and services for the sector, to ensure compliance with supplier contracts.
- Payroll: Oversee the auditing of payroll reports for all employee groups, including part-time support staff and faculty salaries, within the sector, to ensure compliance with payroll regulations.
- Processes and procedures: Design and implement new or modify existing processes, procedures and work methods, and monitor team compliance in order to continuously improve activities to maximize productivity and efficiency.
- Records Management: Implement and manage an effective filing and records management system to preserve confidentiality and ensure complete and accurate records are available for future reference or audit.
- Reporting: Prepare and analyze various reports of a medium to high complexity nature on cost-benefit analysis and financial performance of the sector to provide advice and recommendations to management and to contribute to long-term strategic planning.
- Supervision of others: Supervise the work of administrative support staff to organize priorities and advise on the achievement of individual objectives.

**What you will bring**:

- Thorough knowledge of accounting principles, normally acquired through post-secondary training in a related discipline or equivalent combination of education and work experience.
- At least five years' experience in a similar role.
- Planning.
- Initiative.
- Service excellence.
- Teamwork and cooperation.
- A professional accounting designation is an asset.
- Supervisory experience.
- Experience in participating in strategic planning.
- Experience in budget planning, control and analysis.
- Experience in analyzing reports.
- Excellent interpersonal and communication skills.
- Good organizational skills.
- High degree of discretion.
- Bilingualism - French and English (oral and written).

**Key Competencies at uOttawa**:
Here are the required competencies for all or our employees at uOttawa:
**Planning**:Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
**Initiative**:Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
**Client Service Orientation**:Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
**Teamwork and Cooperation**:Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

**Note: if this is a union position**:The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractor

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