Program Coordinator, Ocean Action Microgrant

5 months ago

Vancouver, Canada Ocean Wise Full time

**_Taking action for the ocean today, so we can all flourish._**

**ABOUT OCEAN ACTION GRANT**

The **Ocean Action Grant **is a micro grant that will provide 150 youth across Canada with funding to lead an individual or collaborative 3-month project that contributes to positive change for the environment.

Projects must address climate change, plastic & pollution, or overfishing either directly (ex. reducing reliance on single-use plastics, restoring habitats, improving access to sustainable seafood, etc.) or indirectly (ex. encouraging nature connectedness, promoting accessibility & inclusivity in environmental spaces, raising awareness of environmental issues, combating climate anxiety & eco-grief, etc.)

Grantees are expected to spend 5-10 hours/week working on the program to meet the deliverables, and will benefit from:

- Funding amounts include
- 50 grants of $250
- 50 grants of $500
- 25 grants of $1,500
- 25 grants of $3,000

Participation in the program is limited to Canadian citizens, permanent residents, or persons with official refugee status between ages 15-30 that are residing in Canada at the start of the program.

**ROLE OVERVIEW**

**KEY ACCOUNTABILITIES**
- PERFORMS A VARIETY OF ADMINISTRATIVE FUNCTIONS AND SUPPORTS PROGRAM COORDINATION AND DELIVERY BY:_
- Supporting the promotion of the Ocean Action Grant;
- Hosting monthly engagement sessions with prospective applicants and youth serving organizations;
- Creating and delivering participant acceptance and recognition packages and communications;
- Ordering supplies, arranging shipping and managing mail;
- Liaising between youths and Ocean Wise departments including finance and IT services.
- P_RESERVES, ORGANIZES AND MANAGES RECORDS AND DATA BY:_
- Implementing and maintaining records management systems for the program including data on participants, service hours, youth projects, partner information and contact information;
- Maintaining security and confidentiality of records;
- Coordinating evaluation initiatives including collection of data from participants and community partners;
- Preparing evaluation summary reports as instructed;
- Contributing information to regular financial and activity reports.
- LIAISES WITH FINANCE AND IT BY:_
- Support with disbursement and tracking of microgrants to participants;
- Communicate deadlines and expense reporting requirements to participants;
- Coordinating efficient processing of invoices, purchases, and expense reports;
- Acting as the main point of contact for youth for all microgrant matters including providing cash advances, submitting expense reports, disbursing holdbacks, and submitting final reports;
- Reviewing and monitoring financial reports for accuracy.
- CONSCIOUSLY IMPROVES OCEAN WISE AND ITS PROCESSES BY_
- Participating as an active member of the Youth & Education Department including attending meetings, contributing to projects, and supporting programs when possible;
- Promptly following emergency protocols;
- Maintaining and supporting organizational safety standards;
- Continually improving Ocean Wise’s impact on the environment and greening of operations through support of EMS protocols;
- Actively demonstrating Ocean Wise’s values and code of conduct;
- Abiding by all organizational policies and procedures;
- Performing additional duties as required.
- QUALIFICATIONS_

**Education and Experience**:

- Demonstrated experience in an administrative role; or post-secondary diploma or certificate in a related field; or appropriate combination of education and experience;
- Demonstrated experience managing data using Excel and other data management software;
- Experience working with volunteers, youths and/or the public is an asset;

**Technical Competencies**:

- Excellent customer service skills and strong commitment to the Youth Programs experience;
- Strong organizational and interpersonal skills;
- Strong oral and written communication skills including the ability to communicate complex information in a simple and clear manner;
- Detail oriented; multitasking, procedural, and logístical skills;
- Strong competency in the Microsoft Suite, particularly Excel and other numerical data management platforms
- Ability to work independently;
- Strong competency with budgeting, financial calculations, and accounts liaising;
- WORKING CONDITIONS_
- Working from home in accordance with Ocean Wise’s current COVID-19 protocols.
- The position is primarily non-physical; some lifting/carrying of loads up to 25 kgs at a time;
- Works frequently under pressure, with deadlines and shifting priorities that are often not under the incumbent’s control.
- Inclusion and Diversity: Ocean Wise is an Equal Employment Opportunity Employer. We are a company where diverse backgrounds, experiences and viewpoints are valued. Ocean Wise does not make hiring or employment decisions on the basis of race, color, religion, gender, gender identity, sex, sexual orientation, disability, veteran status,

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