Administrative Assistant

5 months ago

Halifax, Canada Government of Nova Scotia Full time

**Competition #**: 43404

**Department**: Community Services

**Location**: Halifax, Dartmouth

**Type of Employment**: Term

**Union Status**: NSGEU - NSPG

**Closing Date**: 08-Jul-24 (Applications are accepted until 11:59 PM Atlantic Time)

About Us

At the Department of Community Services (DCS), we are a large and diverse department providing a broad portfolio of programs and services including Child and Family Wellbeing (CFW), Employment Support Services(ESS), Income Assistance (IA), Homelessness and Supportive Housing, and Disability Support Program (DSP).

Through our services, we advocate and help vulnerable Nova Scotians be independent, self-reliant, and secure. We work collaboratively across the province with a strong dedicated network of supports and staff to achieve desired and shared outcomes for all.

About Our Opportunity

We're hiring an Administrative Assistant for the Access and Transportation (A&T) program at DCS. A&T performs functions critical to ensuring the wellbeing of children and families through reliable transportation and support services. You will be at the heart of this program's administrative engine, ensuring seamless operations and using your extensive knowledge of office practices to support a wide range of administrative duties.

If you are organized, detail-oriented, and committed to enhancing family support systems, this is your next opportunity.

Primary Accountabilities

Your role is essential in keeping the Access and Transportation program running efficiently and effectively. You'll help support this by:
Reviewing, prioritizing, and drafting correspondence, memos, and reports.
Coordinating the Director's electronic calendar, scheduling meetings, and arranging travel accommodations.
Preparing agendas, taking accurate minutes, maintaining accurate filing systems.
Assisting with budget coordination, processing invoices, and ensuring compliance with procurement procedures.
Tracking and coordinating distribution of physical assets such as laptops and cell phones.
Cataloguing and tracking various components related to service delivery functions.
Qualifications and Experience

You will have a one (1) year business course plus a minimum of three (3) years of administrative support experience, or an equivalent combination of training and experience.

You thrive in a team-oriented environment, readily stepping in to support colleagues and displaying a proactive approach. You are proficient in Microsoft programs such as Word, PowerPoint, Outlook, Excel, or equivalent office software. You're comfortable working autonomously in a fast-paced, challenging work environment and manage tasks effectively. Demonstrating a high degree of tact and diplomacy is second nature to you, especially when dealing with sensitive issues. Meticulous organization is your forte and your keen eye for detail ensures nothing slips through the cracks. You demonstrate an ability to build and maintain positive working relationships and collaborate effectively.

While not required, familiarity with the Integrated Case Management (ICM) system and/or the Collaborative Case Management (CCM) system would be valuable assets.

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

Equivalency

We recognize equivalent combinations of training, education, and experience, providing opportunities for individuals with diverse backgrounds to contribute their skills and expertise. Equivalencies include, but are not limited to:
Four (4) years total related experience
A completed related bachelor's degree

**Benefits**:
Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings, click here: Benefits for government employees.

Working Conditions

Most of your time is spent in a comfortable office setting. Occasionally you may need to move or lift objects such as boxes or files. You will have daily contact with the public, various Government Departments as well as other local Agencies.

Your normal work week is 35 hours/week, 7 hours/day. You may need to work flexible and adjusted work hours, as required.

Additional Information

This position will be based in the Central Region, either our Halifax or Dartmouth office location. Your worksite location will be determined at the offer negotiation stage.

What We Offer

Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
**Engaging workplace**: our Employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies
Countless career

  • Administrative Assistant

    4 weeks ago

    Halifax, Nova Scotia, Canada T&Z CONSULTING LIMITED Full time

    Job Title: Administrative AssistantWe are seeking an experienced Administrative Assistant to join our team at T&Z CONSULTING LIMITED. As an Administrative Assistant, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to the team, including...

  • Administrative Assistant

    1 month ago

    Halifax, Nova Scotia, Canada CB Canada Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Agilus Work Solutions. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our daily activities.Key Responsibilities:Provide reception services for various...

  • Administrative Assistant

    1 month ago

    Halifax, Nova Scotia, Canada CB Canada Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Agilus Work Solutions. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our daily activities.Key Responsibilities:Provide reception services for various...

  • Administrative Assistant

    4 weeks ago

    Halifax, Nova Scotia, Canada Nova Scotia Health Authority Full time

    About the OpportunityThe Administrative Assistant plays a crucial role in providing comprehensive administrative support to the Director, ensuring the smooth operation of the Director's office. This position is responsible for coordinating all administrative activities, establishing administrative procedures, and acting as a liaison with administrative...

  • Administrative Assistant

    5 months ago

    Halifax, Canada Halifax Regional Municipality Full time

    **Job Posting** - Under the general direction of the Manager, Ferry Operations the Administrative Assistant in Ferry Operations is responsible for providing senior confidential administrative services to the Manager, Ferry Operations. This position also provides services and coordination support to the entire Ferry division (including functional areas of...

  • Administrative Assistant

    2 months ago

    Halifax, Canada Halifax Regional Municipality Full time

    **Job Posting** Under the general direction of the Manager, Ferry Operations the Administrative Assistant in Ferry Operations is responsible for providing senior confidential administrative services to the Manager, Ferry Operations. This position also provides services and coordination support to the entire Ferry division (including functional areas of...

  • Administrative Assistant

    1 month ago

    Halifax, Nova Scotia, Canada Nova Scotia Health Authority Full time

    About the OpportunityWe are seeking an experienced Administrative Assistant to provide comprehensive administrative support to the Head of the Department of Urology. The successful candidate will be responsible for coordinating the day-to-day operation of the office, establishing administrative procedures and guidelines, and acting as a liaison with other...

  • Administrative Assistant

    1 month ago

    Halifax, Nova Scotia, Canada Nova Scotia Health Authority Full time

    About the OpportunityWe are seeking an experienced Administrative Assistant to provide comprehensive administrative support to the Head of the Department of Urology. The successful candidate will be responsible for coordinating the day-to-day operation of the office, establishing administrative procedures and guidelines, and acting as a liaison with other...

  • Administrative Assistant

    5 months ago

    Halifax, Canada Armour Group Full time

    **Administrative Assistant** The Armour Group Limited is one of the leading construction and development companies in Atlantic Canada. With its dedicated team of professionals, The Armour Group Limited continues a proud history of creating a sense of place in Nova Scotia - carefully designing, developing, constructing and operating some of our region’s...

  • Administrative Assistant

    5 months ago

    Halifax, Canada Westwood Group Full time

    Are you a people person who has strong customer service skills that enjoys a fast-paced environment, problem solving, and multitasking? If so, you may be who we are looking for! We are seeking a detail-oriented and organized Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for assisting with the day-to-day...

  • Administrative Assistant

    2 months ago

    Halifax, Nova Scotia, Canada T&Z CONSULTING LIMITED Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at T&Z CONSULTING LIMITED.Key Responsibilities:Administrative Support: Provide administrative support to our team, including answering phone calls, responding to emails, and preparing correspondence.Record Keeping: Maintain...

  • Administrative Assistant

    5 months ago

    Halifax, Canada Province of Nova Scotia Full time

    **Department**:Labour, Skills and Immigration **Location**:HALIFAX **Type of Employment**:Permanent **Union Status**:Exclusion - Non Union - NSPG **Closing Date**:21-Feb-24 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: The Labour Board is an independent adjudicative body established under the Labour Board Act. We are responsible...

  • Administrative Assistant

    2 months ago

    Halifax, Canada PowerUp Leadership Full time

    Are you a proactive, motivated individual with exceptional communication skills and a keen eye for detail? We are seeking a dynamic Administrative Assistant to join our team. This role is integral to ensuring smooth administrative operations of PowerUp Leadership. **Responsibilities**: The Administrative Assistant plays a pivotal role in managing the...

  • Administrative Assistant

    22 hours ago

    Halifax, Canada Ummah Society Full time

    **Position**: Administrative Assistant **Location**: Ummah Society, Halifax **Responsibilities**: - Organize and maintain files, records, and databases with attention to confidentiality. - Manage office supplies, coordinate repairs and maintenance, and liaise with vendors. - Schedule meetings, appointments, and coordinate events as needed. - Prepare,...

  • Administrative Assistant

    5 months ago

    Halifax, Canada Thales Full time

    Location: Halifax, Canada In fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow's...

  • Administrative Assistant

    7 months ago

    Halifax, Canada Burchell Wickwire Bryson LLP Full time

    **Administrative Assistants - Burchell Wickwire Bryson LLP** Are you looking to start your career or maybe you need a change? Burchell Wickwire Bryson LLP ("BWB") is recruiting three Administrative Assistants. These positions will involve working in different areas of law giving you an amazing opportunity to learn. As one of Halifax's leading law firms,...

  • Administrative Assistant

    5 months ago

    Halifax, Canada The Armour Group Limited Full time

    The Armour Group Limited is one of the leading construction, development and real estate investment companies in Atlantic Canada. With its dedicated team of professionals, The Armour Group Limited continues a proud history of creating a sense of place in Nova Scotia - carefully designing, developing, constructing and operating some of the regions most iconic...

  • Administrative Assistant

    3 months ago

    Halifax, Canada Dalhousie University Full time

    Position Information **Position Title** - Administrative Assistant**Department/Unit** - President's Office**Location** - Halifax, Nova Scotia, Canada**Posting Number** - S222-24**Employee Group** - DPMG**Position Type** - Term**Duration of Contract (if applicable)** - Three Years**Employment Type** - Full Time**Full-time Equivalency (FTE)** -...

  • Administrative Assistant

    5 months ago

    Halifax, Canada Dalhousie University Full time

    **Position Details**: - Position Information**Position Title** - Administrative Assistant **Department/Unit** - Physiotherapy **Location** - Halifax, Nova Scotia, Canada **Posting Number** - S303-23 **Employee Group** - NSGEU Local 77 **Position Type** - Term **Duration of Contract (if applicable)** - 1 year **Employment Type** - Full...

  • Administrative Assistant

    2 weeks ago

    Halifax, Canada Dalhousie University Full time

    Position Information **Position Title** - Administrative Assistant**Department/Unit** - Science - Dean's Office**Location** - Halifax, Nova Scotia, Canada**Posting Number** - S336-24**Employee Group** - NSGEU Local 77**Position Type** - Regular, On-Going**Duration of Contract (if applicable)** **Employment Type** - Full Time**Full-time Equivalency...