Accounting Associate

2 weeks ago

Montréal, Canada Biospective Full time

Biospective is looking for an Accounting Associate to join our rapidly expanding team.

**Description**

The Accounting Associate is responsible for general bookkeeping tasks and managing accounts payable and accounts receivable. The individual will also have an ongoing impact on purchasing materials, office supplies, equipment, and services that Biospective needs for day-to-day operations.

Accounting/Bookkeeping responsibilities
- Record day-to-day financial transactions and complete the posting process to an accounting system
- Update and maintain the general ledger
- Reconcile all bank accounts at the end of each month
- Prepare and file regular GST-HST-QST reports
- Monitoring financial transactions and reports
- Coordinate with an external accounting firm for the preparation of corporate income tax return
- Prepare financial reports for the Financial Manager and the accountant
- Accounts payable management : Collect and verify invoices from vendors and suppliers (including consultants and contractors)

Reconcile all expenses with purchase orders and delivery notes to ensure quantities, description, and pricing are consistent
Process payment to vendors/suppliers in an accurate, efficient, and timely manner
- Account receivable management : Generate invoices and account statements for clients

Maintain accounts receivable files and records
Investigate and resolve any past due invoices, irregularities, or inquiries from clients

Procurement responsibilities
- Coordinate with Department Managers to forecast future demand and propose ordering plans
- Review, create, and evaluate routine purchase requisitions for supplies and services
- Obtain and evaluate quotes/proposals, select suppliers, create contractual documents (purchase orders, service agreements, etc.)
- Conduct contract negotiations with suppliers, where necessary
- Build and maintain the relationship with vendors/ suppliers; manage supplier accounts
- Arrange for shipping and related logistics, confirm deliveries
- Review existing contracts with vendors/ suppliers to ensure on-going feasibility and timely renewal
- Track purchase orders and resolve vendor performance issues
- Provide support and guidance to other Biospective personnel on administration of purchase order, expense reimbursement, and service agreement procedures

**Requirements**:

- Bachelor’s degree in a relevant life sciences or health care discipline or 2 years related research experience
- Good communication skills
- Excellent organizational skills and attention to detail
- Good knowledge of computer Microsoft Office software (Word, Excel, PowerPoint)
- Able to work independently, without immediate supervision, and as part of a team
- Ability to remain motivated when performing repetitive tasks
- Ability to learn new skills quickly
- Demonstrated flexibility to deal with changing priorities and multiple tasks

**Assets**
- Knowledge of the Linux operating system
- Knowledge of brain anatomy
- Experience working with imaging data
- Site selection, initiation and monitoring
- Basic knowledge of regulatory environment in Clinical Research, including GCPs
- Solution-oriented with proactive approach to issues
- Working knowledge of French, spoken and written

**Job Types**: Full-time, Permanent

**Benefits**:

- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- RRSP match
- Wellness program

Schedule:

- Day shift
- Monday to Friday

COVID-19 considerations:
Work from home

Application question(s):

- Are you located in the province of Québec?

**Language**:

- English (required)

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