Administrative Assistant
2 weeks ago
**Job Description - Administrative Assistant (Trademarks)**
Kirby IP Canada is looking for an Administrative Assistant who is a highly motivated, detail
- oriented, and organized individual with the desire to learn and to provide exceptional service to our teams and our clients.
The Administrative Assistant will work directly with a Trademark Agent to report and meet trademark due dates, and generally support their practice and clients.
- **Responsibilities (including, but not limited to)**_
- Preparing, reviewing, and filing correspondence with the Canadian Intellectual Property
Office (CIPO) and with clients
- Monitor trademark due dates and follow-up accordingly
- Coordinate a high-volume workload with great accuracy and organization
- Prepare and send invoices to clients
- Pay trademark renewals, including classifications
- Perform general and clerical and administrative duties
- **Qualifications**_
- Minimum 3 years’ experience as a trademark administrative assistant
- High level of technology literacy required (MS Office Suite, Web browsers, PDF programs,
CIPO databases and e-filing systems)
- Ability to take direction and to work independently under deadline pressure
- Very strong organizational and written communication skills
- Data entry accuracy and proficiency
- Experience with Equinox IPMS and/or other cloud-based IP management system an asset
**Job Types**: Full-time, Permanent
**Salary**: $48,825.00-$51,852.00 per year
**Benefits**:
- Casual dress
- Company events
- Dental care
- Extended health care
- Flexible schedule
- Life insurance
- Paid time off
- RRSP match
- Vision care
- Work from home
Flexible Language Requirement:
- French not required
Schedule:
- 8 hour shift
- Monday to Friday
- No weekends
Supplemental pay types:
- Bonus pay
- Overtime pay
Ability to commute/relocate:
- Ottawa, ON: reliably commute or plan to relocate before starting work (required)
**Education**:
- Secondary School (preferred)
**Experience**:
- Trademark Administrative: 3 years (preferred)
Work Location: Hybrid remote in Ottawa, ON
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