Accounts Receivable Clerk

6 months ago

Vaughan, Canada Proactive Supply Chain Group Full time

**Purpose**:
An Accounts Payable Clerk in the logistics field is responsible for supporting the finance department by managing and accurately processing financial transactions related to accounts payable functions within the logistics company. Duties include but not limited to:
**Responsibilities**:

- Receive and verify invoices from vendors, suppliers, and service providers.
- Match invoices with purchase orders and receipts to ensure accuracy.
- Accurately enter invoice details into the accounting system for payment processing.
- Review invoices for proper approval and compliance with company policies.
- Resolve discrepancies or issues related to invoices with internal teams and vendors.
- Prepare and process electronic payments (e.g., checks, wire transfers) to vendors.
- Schedule and execute timely payments to meet payment terms and avoid late fees.
- Reconcile payment records with bank statements to ensure accuracy.
- Handle and track any payment inquiries or disputes from vendors.
- Maintain positive relationships with vendors and suppliers.
- Communicate with vendors regarding payment-related matters or inquiries.
- Assist in setting up new vendors in the accounting system and ensure accurate vendor data.
- Process employee expense reports, ensuring compliance with company policies.
- Verify and approve expense claims for reimbursement.
- Ensure timely reimbursement to employees for valid expenses incurred.
- Prepare and maintain accounts payable records for month-end and year-end closing.
- Reconcile accounts payable balances to ensure accuracy.
- Assist the finance team in generating financial reports and providing necessary documentation.
- Ensure compliance with relevant financial regulations and internal policies.
- Maintain organized and up-to-date records for audit purposes.
- Collaborate with the finance team to support audits and provide necessary documentation.
- Identify opportunities for process improvement and efficiency within the accounts payable function.
- Implement best practices to streamline processes and reduce errors.
- KPI - Manage account payable with targeted DPO
- Follow workplace health and safety policies and procedures

**Requirements**:

- Demonstrate great planning and organizational skills
- Possess great information collection and monitoring
- Excellent attention to detail and accuracy in data entry and analysis.
- Strong communication skills, both verbal and written, to interact with vendors and customers effectively.
- Demonstrate the quality of being honest and having strong moral principles
- Attention to detail and accuracy including close and continual monitoring and checking of processes and work tasks
- Work planning and management including scheduling and prioritizing work tasks to meet strict deadlines
- Efficient data collection, review, and management plus good data entry skills
- Able to identify problems quickly and accurately and implement workable solutions
- Strict adherence to confidentiality regulations and ethical standards
- The ability to communicate effectively with other employees and stakeholders
- Excellent interpersonal skills and emotional intelligence

**Benefits**:

- Dental care
- Life insurance
- Paid time off
- Vision care

Schedule:

- Monday to Friday

**Experience**:

- Accounts receivable: 2 years (preferred)

Ability to Relocate:

- Vaughan, ON L4H 4Z8: Relocate before starting work (required)

Work Location: In person

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