Accounting Clerk

2 months ago

Vaughan, Canada A.J. Stone Company Full time

**Are you a detail-oriented accounting professional with a passion for accuracy and organization? Do you have experience managing accounts receivable, invoicing, and collections? If so, we want to hear from you**

**ACCOUNTING CLERK - RECEIVABLES**

The Receivables Accounting Clerk will use their organizational skills, attention to detail and accurate data entry skills to facilitate the administration of processing payments, updating customer accounts, invoicing orders, and following up on overdue accounts. Reporting to the Accountant and Finance Department Supervisor, the successful performance of this role relies on timely and accurate posting of payments, reports, invoices, and collaboration with internal and customer-facing teams to ensure accounts are represented correctly.

**DUTIES AND RESPONSIBILITIES**

**Execute Daily Financial Operations**: Accurately perform day-to-day financial transactions, including verifying, classifying, calculating, posting, and recording accounts receivable data in compliance with established financial policies and procedures.

**Process Accounts Receivable Transactions**: Manage the processing of accounts receivable payments through various channels such as credit cards, cheques, electronic fund transfers (EFT), and cash payments using the accounting system.

**Collaborate on Invoicing Matters**: Work cross-functionally with all departments to address invoicing-related inquiries, monitor and update the status of overdue sales invoices, and communicate issues or concerns with relevant personnel. Prepare proforma invoices as needed.

**Customer Account Management**: Maintain regular communication with customers via written and verbal channels to address outstanding balances, resolve payment discrepancies, and handle other accounts receivable matters professionally.

**E-commerce Posting and Reconciliation**: Oversee the management of e-commerce postings and ensure accurate reconciliations for all related transactions (credit cards, Payfirma)

**Assist with Pricing Updates**: Support system-wide price updates, ensuring changes are reflected accurately in the ERP system.

**Accounts Payable Support**: Provide backup support to the Accounts Payable Clerk during high-volume periods or in their absence to maintain seamless operations.

**Cash Receipt Reconciliation**: Reconcile daily cash receipts to ensure accurate recording and prompt resolution of discrepancies.

**Collections Management**: Issue overdue statements as necessary and conduct professional collection calls to recover outstanding payments while maintaining positive customer relationships.

**Maintain Accounting Records**: Organize and manage a comprehensive accounting filing system (both electronic and physical), ensuring records are updated and accessible on a regular basis.

**Generate Reports**: Prepare and distribute weekly accounting and sales reports, providing insights and analysis as required.

**ERP System Maintenance**: Maintain detailed customer notes in the ERP system, including special payment instructions, contact updates, and any unique requirements for invoicing and payment processing.

**Year-End Inventory Assistance**: Assist in the year-end inventory process, including conducting physical counts and processing necessary adjustments in the accounting system.

**Contribute to Process Improvement**: Offer recommendations for updates and improvements to financial procedures, enhancing accuracy, efficiency, and compliance.

**Support Finance Department**: Provide additional support to the Accountant, Finance Department Supervisors, and management on special projects and ad-hoc assignments as required.

**Other Duties as Assigned**: Perform other related duties and responsibilities as designated by management to support departmental and organizational objectives.

**KEY SKILLS, KNOWLEDGE, AND ABILITIES**

1. Financial Acumen & Attention to Detail

2. Proficiency in Accounting Software, ERP Systems & Tools

3. Accounts Receivable Management

4. Communication & Interpersonal Skills

5. Problem-Solving & Analytical Thinking

6. Organization & Time Management

7. Collaboration & Teamwork

8. Customer Service Oriented

9. Adaptability & Initiative

10. Knowledge of Compliance & Accounting Standards

**QUALIFICATIONS**

Must have working knowledge of standard office equipment including fax machines, scanners, photocopiers, printers, phone systems etc.

**WHY WORK FOR US?**

A.J. Stone Company Ltd. is incredibly proud of our company and its growth - in particular, our people and our customers. Our core values play a big part in how we do business and how we hire, train, and develop our employees. We are continuously striving to build a better, stronger, and more resilient organization for future generations through:

- Honesty, transparency, and commitment to doing what’s best for our customers and employees.
- Protecting our brand - it represents all of us.
- Meeting our commitments to customers, co-wor

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