Payroll Administrator

1 month ago

Greater Sudbury, Canada Health Sciences North Full time

**KEY FUNCTION**:
Provide administrative support to Payroll’s day-to-day activities for HSN.

**REPORTING**:
Under the general direction of the Supervisor, Payroll.

**DUTIES**:

- Provide administration of multiple payroll and remittance accounts in compliance with legislated policies and procedures.
- Calculate and provide retro-active payments, vacation payments, Workplace Safety and Insurance Board (WSIB) loans, and sub-plan calculations.
- Process annual salary increases; process billings for leaves of absence (LOA) and retirement health and dental benefits.
- Monitor, audit, and maintain all LOA’s in compliance with Collective Agreements and HSN policies.
- Monitor and resolve problems in each payroll cycle and follow-up with Employees, Supervisors, Managers, Accountants, and payroll personnel.
- Investigate and respond to walk-in, telephone, and written inquiries from staff and public agencies.
- Verify modified work programs, attendance data, sick hours, frozen sick bank, and verification reports.
- Complete, reconcile, and submit payroll remittances to the Government and other agencies (e.g. Receiver General, Minister of Finance, Family Responsibility Office (FRO), HSN Foundation and Recreation Committee, Manulife, National Cancer Research Foundation (NCRF), Sun Life, CHUBB, United Way, WSIB, and unions).
- Process and input data exceptions, new hires, transfers, terminations, and changes.
- Administer all pension related financial data including top-ups, terminations, and LOA’s.
- Reconcile year-end accounts with Receiver General, Employee Health Tax (EHT), and WSIB.
- Assist Management and Information Technology (IT) in maintaining and modifying payroll attendance and verification systems.
- Enter and reconcile data into Meditech from third party databases (e.g. Healthcare of Ontario Pension Plan (HOOPP), Manulife, and the Family Responsibility Office (FRO).
- Issue Records of Employment (ROE’s), pay advices, and T4’s.
- Administer and audit hospital parking charges and access.
- Issue letters of experience and employment as required.
- Audit payroll coding, adjustments, payouts, retro calculations, and withholdings.
- Maintain payroll records and assist in the maintenance of personnel records.
- Create and maintain written documentation to ensure compliance with legislation, HSN policies and procedures, and applicable union contract.
- Develop and deliver training programs (e.g. payroll coding) as required.
- Determine and align improvement projects with HSN’s Strategic Plan; monitor and adjust to achieve goal outcomes.
- Participate in education and training specific to current, relevant federal and provincial health and safety legislation, standards and guidelines.
- Educate and promote health, safety and wellness in the work place.
- Represent the department or program on various committees and in meetings as required.
- Perform other duties as required.

**QUALIFICATIONS**

**EDUCATION AND TRAINING**:

- Minimum of a two (2) year Diploma in a Business or Accounting field, from an accredited college.
- Certificate as a Payroll Compliance Practitioner (PCP) is required.
- Ministry of Labour “Worker Health and Safety Awareness in 4 Steps” training certificate is required.

**EXPERIENCE**:

- Minimum of three (3) years’ experience working in a Payroll department within a health care environment.
- Experience working with both union and non-union payroll systems is required.
- Experience working with computerized payroll systems is required.
- Experience working with Meditech or a payroll Human Resources Information System (HRIS) is preferred.

**KNOWLEDGE/SKILLS/ABILITIES**:

- Demonstrated knowledge of various legislative requirements.
- Demonstrated excellent judgment and proven analytical skills.
- Demonstrated training, experience or utilization of lean methodology for process improvement.
- Demonstrated ability to independently identify issues, plan improvements, measure success and continue improvement.
- Demonstrated excellent computer skills with proficiency in Microsoft Office software, e.g. Word, Excel, Power Point and Outlook and patient information systems.
- Demonstrated superior interpersonal and communication skills, both written and verbal.
- Demonstrated ability to manage routine correspondence, multiple tasks/projects, diversified workload and rapidly changing priorities and challenging deadlines.
- Demonstrated discretion and maturity when handling confidential information.
- Demonstrated commitment to the safety of co-workers and patients.

**PERSONAL SUITABILITY**:

- Successful Criminal Record Judicial Matters Check (CRJMC) is required.
- Proven ability to work independently and in a team environment.
- Demonstrated commitment to ongoing professional development.
- Demonstrated professionalism in dealing with confidential and sensitive issues.
- Demonstrated positive work record and excellent attendance record.
- Ability to meet the physical and sensory de

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